Framework for Supply of Goods to University of Exeter Retail Outlets

Framework for Supply of Goods to University of Exeter Retail Outlets

The University of Exeter is looking for a supplier to provide wholesaler services to the 6 retail outlets based in Exeter which are run by its Campus Services department.

UK-Exeter: Food, beverages, tobacco and related products

2013/S 111-189360

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Exeter
Procurement Services, Northcote House, Queens DrivePool Gate
EX4 4SB Exeter
UNITED KINGDOM
Telephone: +44 1392661000

Internet address(es):

General address of the contracting authority: www.exeter.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofexeter/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofexeter/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofexeter/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher Eductation
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Supply of Goods to University of Exeter Retail Outlets.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 3 000 000 GBP
Frequency and value of the contracts to be awarded: Daily GBP 0 – 5 000.

II.1.5)Short description of the contract or purchase(s)

Food, beverages, tobacco and related products. The University of Exeter is looking for a supplier to provide wholesaler services to the 6 retail outlets based in Exeter which are run by its Campus Services department. The estimated spend with our current wholesaler is approximately GBP 2.5 million over a four year period. The Successful tenderer will be expected to supply a range of goods including Beers, Wines and Spirits, Household goods, Crisps, Soft Drinks and a range of International items. A weekday delivery service is expected along with an option to brand the Universities off site outlets.
Further information including all tender documents can be obtained by registering on the University’s in-Tend portal – https://in-tendhost.co.uk/universityofexeter/aspx/Home

The deadline for tender submissions is the 25.7.2013 at midday.

II.1.6)Common procurement vocabulary (CPV)

15000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The University of Exeter is looking for a supplier to provide wholesaler services to the 6 retail outlets based in Exeter which are run by its Campus Services department. The estimated spend with our current wholesaler is approximately GBP 2.5 million over a four year period. The Successful tenderer will be expected to supply a range of goods including Beers, Wines and Spirits, Household goods, Crisps, Soft Drinks and a range of International items. A weekday delivery service is expected along with an option to brand the Universities off site outlets.
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Included with tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Included with tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Included with tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Included with tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Included with tender documents.
Minimum level(s) of standards possibly required: Included with tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Included with tender documents.
Minimum level(s) of standards possibly required:
Included with tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UOE/2012/065.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.7.2013 – 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=62772265

GO Reference: GO-201367-PRO-4861476.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University of Exeter
Legal Department, Streatham Farm, Prince of Wales Road
EX44QH Exeter
UNITED KINGDOM
Telephone: +44 1392661000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.6.2013