Framework for Supply of Groceries and Frozen Food
Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods.
United Kingdom-Hengoed: Food, beverages, tobacco and related products
2016/S 029-046171
Contract notice
Supplies
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UNITED KINGDOM
Telephone: +44 1443863161
E-mail: JamesRM1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS code: UKL16Internet address(es):Main address: www.caerphilly.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272
I.1)Name and addresses
Ty Gwalia, 7-13 The Kingsway
Swansea
SA1 5JN
UNITED KINGDOM
Contact person: Thomas Cadwallader
Telephone: +44 1792460609
E-mail: procurementhelpdesk@gwalia.com
NUTS code: UKLInternet address(es):Main address: www.gwalia.wales
I.2)Joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods to participating establishments within Caerphilly CBC and Gwalia Housing Service. This tender will be administered by Caerphilly County Borough Council and will be set up as a framework agreement.
Note: To register your interest in this notice and obtain any additional information, please visit the Sell2Wales web site at:http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=40459
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.1)Title:
Caerphilly Education and Civic Sites
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods to participating Schools and Civic establishments within Caerphilly CBC that fall under the control of Caerphilly Catering Services.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The Council reserves the right, subject to satisfactory service provision and member satisfaction, to extend the contract for a period of up to 1 year until 30.4.2020 with the participating Members.
II.2.10)Information about variants
II.2.11)Information about options
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.1)Title:
Caerphilly Social Services and Other Sites
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods to participating Social Services and other establishments within Caerphilly CBC that fall outside the control of its internal catering services department.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The Council reserves the right, subject to satisfactory service provision and member satisfaction, to extend the contract for a period of up to 1 year until 30.4.2020 with the participating Members.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
II.2.1)Title:
Gwalia Housing Association
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods to participating establishments within Gwalia Housing Service.
This tender will be administered by Caerphilly County Borough Council on behalf of Gwalia Housing and will be set up as a framework agreement.
The list of participating bodies above includes their successors in the exercise of their statutory functions, including (but not limited to) any new body created by the merger or re-organisation of any of them.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The Council reserves the right, subject to satisfactory service provision and member satisfaction, to extend the contract for a period of up to 1 year until 30.4.2020 with the participating Members.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Ty Penallta, Tredomen Business Park, Ystrad Mynach, Hengoed, CF82 7PG.
As per Caerphilly County Borough Council Standing Orders for Contracts.
Section VI: Complementary information
VI.1)Information about recurrence
Further notices will be published in advance of the contract expiry date. (This will be dependant on the contract extension period being taken up).
VI.2)Information about electronic workflows
VI.3)Additional information:
As part of the process, the tender will be undertaken utilising Caerphilly CBC’s Proactis Plaza e-tendering system.
Therefore, companies are invited to follow the directions below to register on the system:
1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com
2. Click the ‘Sign Up’ button.
3. Enter your details such as organisation name, details and primary contact details.
4. Please make a note of the Organisation ID and login name, then click Register.
5. You may then receive an email from the system asking you to Click here to Activate Your Account. This takes you to Enter Organisation Details or you may be redirected straight to your account home page, depending on your browser.
6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen, please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.
9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click Done and you will enter the Supplier Home page.
11. From the Home Page, go to the ‘Opportunities’ area, where you can search for this Opportunity. Click on the ‘Show Me Arrow’ of the relevant opportunity and then click to register your interest on the relevant button.
12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the ‘Show Me Arrow’ of the relevant contract again and this will take you into the create a response section of the portal.
13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.
14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the ‘Decline’ button at the top of the page.
Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Plaza System as stated above and then completing the online e-tender submission.
(WA Ref:40459).
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Tenderers are required to submit a Community Benefits Plan with their completed Method Statement, however this section will not be scored as part of the evaluation. See Continuous Improvement Statement for further details.
Targeted Recruitment and Training opportunities.
Outline how you will maximise opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this contract, directly and indirectly through your supply chain.
Maximise Supply Chain opportunities for SMEs, Third Sector Organisations and Supported Businesses.
Outline how you will review your supply chain and consider opportunities for SMEs, third sector organisations and supported businesses to bid for supply chain opportunities arising from this work (this should include advertising sub-contracting opportunities on Sell2Wales and using the Welsh Assembly Government’s Supplier Development Service to identify appropriate sub-contractors).
VI.4.1)Review body
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UNITED KINGDOM
Telephone: +44 1443863161
Fax: +44 1443863167Internet address:www.caerphilly.gov.uk
VI.5)Date of dispatch of this notice: