Framework for Taxis and Specially Adapted Vehicles

Framework for Taxis and Specially Adapted Vehicles

Framework Agreement for Taxi, Minibus and Specially Adapted vehicles (SAV) Transport Requirements.

Publication date:20/04/2012
Procurer reference: CCBC/PS819/11/KW
Value of tender: £Undisclosed
CONTRACT NOTICE – OJEU
R2.0.7.D02
Form Type
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Official name:
Caerphilly County Borough Council
Postal Address:
Procurement Services, Penallta House, Tredomen Park,
Town:
Ystrad Mynach
Postal code:
CF82 7PG
Country:
United Kingdom
For the attention of:
Mr Wayne Thomas
Telephone:
01443 863061
E-mail:
thomarw@caerphilly.gov.uk
Fax:
01443 863167
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Type of Contracting Authority
Regional or local authority
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
Title attributed to the contract by the contracting authority
Framework Agreement for Taxi, Minibus and Specially Adapted vehicles (SAV) Transport Requirements
II.1.2) Type of contract and location of works, place of delivery or of performance
Type of contract:
Services
Service category number
2
Main site or location of works / main place of delivery / main place of performance
Location
Within the boundaries of Caerphilly County Borough Council
NUTS Code:
UKL: WALES
II.1.3) The notice involves
The establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement (in years)
4
II.1.5) Short description of the contract or purchase(s)

The scope of services required under this framework agreement comes under the following:-

Lot 1 – Home to School Transport – Taxi & Minibus Contracts

The Integrated Transport Unit provide Home to School / College Transport for all eligible pupils in line with the Authority’s Policy for the provision of transport. The Integrated Transport Unit typically arranges transport for approximately 8300 pupils and students to and from Schools, Colleges and other education establishments each day.

Taxi and Minibus contracts are generally arranged for pupils who fall into one of the following categories: –

· Pupils who are eligible for free transport but cannot access mainstream bus transport due to either the location they reside at, or where the numbers of pupils requiring transport are small and therefore do not necessitate the use of a large bus

· Pupils who are eligible for free transport and whose additional needs/medical needs are such that taxi or minibus transport is the most appropriate form of transport

 

Lot 2 – Social Services Transport – Taxi, Specially Adapted Vehicles & Minibus Contracts

The Integrated Transport Unit also provide transport on behalf of Social Services for eligible Service Users. This can take the form of voluntary provision or via third party providers. Services will include (but not exclusively) Home to Day Care; Home to Respite;

These contracts are generally arranged for Service Users whose additional needs / medical or mobility needs are such that a Specially Adapted Minibus, conventional minibus or a taxi is the most appropriate form of transport.

 

It should be noted that there is an existing framework in place that is currently being utilised for existing routes, which will be used up to the expiry date of 31/08/13.

This framework will be considered for any subsequent requirements that Social Services may have.

Lot 3 – Ad hoc requirements – Taxi & Minibus Contracts

In addition to the requirements of the Integrated Transport Unit, there may, from time to time, be the requirement to provide one-off transport services for other departments within the Authority, which will be on an “as and when required” basis. Lot 3 will be utilised for such provision.

The framework will be a for a period of 3 years from 16 July 2012 with the option to extend for a further period of up to 12 months.

II.1.6) Common procurement vocabulary (CPV)
60120000 – Taxi services.
60100000 – Road transport services.
60130000 – Special-purpose road passenger-transport services.

II.1.8) Division into lots
Division into Lots?
Yes
Tenders should be submitted for:
one or more lots
II.2) QUANTITY OR SCOPE OF THE CONTRACT
(give figues only)
II.2.1) Total quantity or scope

Lot 1 – Home to School Transport – Taxi & Minibus Contracts

The Integrated Transport Unit provide Home to School / College Transport for all eligible pupils in line with the Authority’s Policy for the provision of transport. The Integrated Transport Unit typically arranges transport for approximately 8300 pupils and students to and from Schools, Colleges and other education establishments each day.

Taxi and Minibus contracts are generally arranged for pupils who fall into one of the following categories: –

· Pupils who are eligible for free transport but cannot access mainstream bus transport due to either the location they reside at, or where the numbers of pupils requiring transport are small and therefore do not necessitate the use of a large bus

· Pupils who are eligible for free transport and whose additional needs/medical needs are such that taxi or minibus transport is the most appropriate form of transport

 

Lot 2 – Social Services Transport – Taxi, Specially Adapted Vehicles & Minibus Contracts

The Integrated Transport Unit also provide transport on behalf of Social Services for eligible Service Users. This can take the form of voluntary provision or via third party providers. Services will include (but not exclusively) Home to Day Care; Home to Respite;

These contracts are generally arranged for Service Users whose additional needs / medical or mobility needs are such that a Specially Adapted Minibus, conventional minibus or a taxi is the most appropriate form of transport.

 

It should be noted that there is an existing framework in place that is currently being utilised for existing routes, which will be used up to the expiry date of 31/08/13.

This framework will be considered for any subsequent requirements that Social Services may have.

Lot 3 – Ad hoc requirements – Taxi & Minibus Contracts

In addition to the requirements of the Integrated Transport Unit, there may, from time to time, be the requirement to provide one-off transport services for other departments within the Authority, which will be on an “as and when required” basis. Lot 3 will be utilised for such provision.

Tenderers will be able to tender for each and any lot.

The framework will be a for a period of 3 years from 16 July 2012 with the option to extend for a further period of up to 12 months.

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Months
36 (+12)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met:
Any economic operator may be excluded from participation in a contract if it:
(a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Open
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of:
The criteria stated in the specifications, in the invitations to tender or to negotiate or in the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
File reference number attributed by the contracting authority
CCBC/PS819/11/KW
IV.3.4) Time-limit for receipt of tenders or requests to participate

07.06.2012 (14:00)

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EC Language
EN – English
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION

To receive a tender pack expressions of interest shall be forwarded in writing to Wayne Thomas (E-mail: thomarw@caerphilly.gov.uk) and be received no later than 14:00 hours on Tuesday 29 May 2012. Any expressions of interest received after this date shall not be considered.

The clarification period for any queries shall be up to 14:00 hours on Wednesday 30 May 2012. Any queries received after this date will not be responded to.

A provider day will be held on the Monday 30 April 2012 from 10.30 hours to 12.00 hours (noon) at the following address where representatives from Procurement will be present to provide an overview of the tener documentation and the tender process.

The Chamber

Caerphilly CBC

Penallta House

Tredomen Park

Ystrad Mynach

CF82 7PG

The tender return date and time is 14:00 hours on Thursday 7 June 2012

VI.5) DATE OF DISPATCH OF THIS NOTICE:
20.4.2012
Community Benefits apply to this contract, Further details:
Included as a non-evaluation element of the service