Framework for the Supply and Installation of Soft Furnishings and Floor Coverings

Framework for the Supply and Installation of Soft Furnishings and Floor Coverings

Norton College

UK-Malton: soft furnishings

2012/S 13-020765

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Norton College
Langton Road, Norton
Contact point(s): Stacey Speakman
YO17 9PT Malton
UNITED KINGDOM
Telephone: +44 1609533459
E-mail: tenders@dukefield.co.uk

Internet address(es):

General address of the contracting authority: https://gateway01.lpplus.net/sites/NortonCollegeWebsite/Pages/Home.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
Other: Academy School/College
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As stated in tender documents.
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Supply and Installation of Soft Furnishings and Floor Coverings.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 603 000,00 and 1 500 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Norton College in association with The Dukefield Group are setting up a soft furnishing framework predominately aimed at the newly formed Academy Schools, the framework will also be available for main stream Schools and Colleges still under Local Authority control to use, including all other public sector bodies in the UK. The main aim of the framework is to introduce competition in market alongside the existing consortia framework providers. The framework will include a range of soft furnishing options that are not normally experienced in any of the existing frameworks within the market place today. The furniture framework will be contract managed by staff with specialist market knowledge from both The Dukefield Group and Norton College to ensure continual best value is achieved.
The Agreement will be divided into Lots (as listed below) and suppliers may submit proposals for one or more Lots.
Lot 1 – Curtains and tracks/poles including the supply/delivery and installation.
Lot 2 – Blinds including the supply/delivery and installation.
Lot 3 – Cotton bedding sets including the supply/delivery.
Lot 4 – Duvet & Pillows including the supply/delivery.
Lot 5 – Carpets / Vinyl / Laminate flooring including the supply/delivery and installation.
The framework agreement will be established for a period of 3 years, with the option to extend for a further period of up to 1 year.
The framework agreement is primarily for the use of Academies; however suppliers should be aware that this framework agreement will be accessible by UK Public Sector Bodies – including but not limited to Local Authorities, Central Government Departments, NHS Bodies and Police & other Emergency Services (as defined in Article 1(9) of Directive 2004/18/EC and implemented by Regulation 3 of The Public Contracts Regulations 2006) or its agent(s). These include but are not limited to central government departments & their agencies, Non- Departmental Public Bodies (NDPBs), NHS bodies (including; acute trusts, ambulance trusts, primary care trusts, care trusts, NHS hospital trusts, strategic health authorities, mental health trusts, special health authorities), Local Authorities (as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (‘the Regulations’), Police Authorities (as defined by Regulation 3 (1)(j) to (p) of the regulations), Emergency Services, Educational Establishments (including Schools, Universities, Academies, Colleges) and Registered Social Landlords who have a need to purchase these services. Please see the following websites for further details: http://www.civilservice.gov.uk/about/resources/ndpbs.aspx; http://www.edubase.gov.uk/home.xhtml;jsessionid=E02906A8AD58BB4446D6818A…; http://www.schoolswebdirectory.co.uk/localauthorities.php; http://www.education.gov.uk/academies/a0069811/map-of-open-academies-and-schools-submitting-applications; http://www.hefce.ac.uk/unicoll/; http://www.police-information.co.uk/police-directory/; http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx; http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm; http://www.cabinetoffice.gov.uk/; http://www.housingcorp.gov.uk/server/show/nav.490; http://www.charity-commission.gov.uk.

II.1.6)Common procurement vocabulary (CPV)

39516100, 39143113, 39515000, 39515400, 39143110, 39530000, 39531000, 39531310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The anticipated spend through the agreement will range from 603 000 GBP to 1 500 000 GBP over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each Lot as follows:
Lot 1 – Curtains and tracks/poles including the supply/delivery and installation 22 %.
Lot 2 – Blinds including the supply/delivery and installation 7 %.
Lot 3 – Cotton bedding sets including the supply/delivery 12 %.
Lot 4 – Duvet & Pillows including the supply/delivery 6 %.
Lot 5 – Carpets / Vinyl / Laminate flooring including the supply/delivery and installation 53 %.
Estimated value excluding VAT:
Range: between 603 000,00 and 1 500 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The framework agreement will be established for a period of 3 years, with the option to extend for a further period of up to 1 year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.6.2012. Completion 31.5.2016

Information about lots

Lot No: 1 Lot title: Lot 1 – Curtains and tracks/poles including the supply/delivery and installation.

1)Short description

Lot 1 – Curtains and tracks/poles including the supply/delivery and installation of the following:-.
— Standard fabric (lined and unlined).
— Premium fabric (lined and unlined).
— Black out lined curtains.
— Curtain poles.
— Curtain tracks.
— Anti-ligature poles and tracks.
2)Common procurement vocabulary (CPV)

39516100, 39143113, 39515000, 39515400

3)Quantity or scope

The anticipated spend through the agreement will range from £603,000 to £1,500,000 over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each Lot as follows:-.
Lot 1 – Curtains and tracks/poles including the supply/delivery and installation 22 %.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – Blinds including the supply/delivery and installation.

1)Short description

Lot 2 – Blinds including the supply/delivery and installation of the following:-.
— Horizontal/slats – fabric, plastic, wood and metal.
— Vertical – fabric and plastic.
— Roller – fabric and black out.
— Roman – fabric.
— Bespoke/specialist blinds including, but not limited to: electric blinds, sun blinds etc.
— Anti-ligature wand mechanism and un-corded weighted blinds.
2)Common procurement vocabulary (CPV)

39515000, 39515400

3)Quantity or scope

The anticipated spend through the agreement will range from £603,000 to £1,500,000 over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each Lot as follows:-.
Lot 2 – Blinds including the supply/delivery and installation 7 %.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 – Cotton bedding sets including the supply/delivery.

1)Short description

Lot 3 – Cotton bedding sets including the supply/delivery of the following: -.
— Bedding sets (pillow, duvet cover, fitted sheet) for double and single sizes.
— Standard fabric (standard block colour).
— Premium fabric (patterned fabric).
— Mattress covers including protective styles.
2)Common procurement vocabulary (CPV)

39143110, 39516100

3)Quantity or scope

The anticipated spend through the agreement will range from £603,000 to £1,500,000 over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each Lot as follows:-.
Lot 3 – Cotton bedding sets including the supply/delivery 12 %.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 – Duvet & Pillows including the supply/delivery.

1)Short description

Lot 4 – Duvet & Pillows including the supply/delivery of the following: -.
— Standard duvet and pillows.
— Hypoallergenic duvet and pillows.
2)Common procurement vocabulary (CPV)

39143110, 39516120, 39512200

3)Quantity or scope

The anticipated spend through the agreement will range from £603,000 to £1,500,000 over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each Lot as follows:-.
Lot 4 – Duvet & Pillows including the supply/delivery 6 %.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Lot 5 – Carpets / Vinyl / Laminate flooring including the supply/delivery and installation.

1)Short description

Lot 5 – Carpets / Vinyl / Laminate flooring including the supply/delivery and installation of the following:
— Heavy duty Carpets or tiles.
— Contract grade carpet.
— Standard carpet or tiles.
— Vinyl flooring.
— Heavy duty vinyl, textured floor.
— Laminate flooring.
— Underlay.
— Hygiene treated carpets and tiles.
— Solid wood floors.
2)Common procurement vocabulary (CPV)

39530000, 39531310, 39531000

3)Quantity or scope

The anticipated spend through the agreement will range from 603 000 GBP to 1 500 000 GBP over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each Lot as follows:
Lot 5 – Carpets / Vinyl / Laminate flooring including the supply/delivery and installation 53 %.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to the pre-qualification questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the pre-qualification questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the pre-qualification questionnaire.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 25: and maximum number 50
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

THEHUB/NORTON/002
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.2.2012 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.2.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Expressions of interest should be sent by email to tenders@Dukefield.co.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Dukefield Ltd
167 Chorley New Road
BL1 4RA Bolton
UNITED KINGDOM
E-mail: tenders@Dukefield.co.uk
Telephone: +44 1609533457

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Norton College shall in accordance with the Public Contracts (amendment) Regulations 2009, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers. The College shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include;
a) the criteria for the award of the contract,
b) the reasons for the decision,
c) the name of the economic operator to be awarded) a precise statement when the standstill period is expected to end.
Should additional information be required, please contact the person cited in paragraph 1.1 of this form. If an appeal regarding the award of a contract has not been successfully resolved, (for Public Sector), Public Contracts Regulations 2006 (SI2006No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

17.1.2012