Framework for the Supply of Chassis

This tender exercise is to establish a framework agreement for the purchase of => 6.5 tonne chassis over a period of up to 4 years.

United Kingdom-Beverley: Chassis

2015/S 110-199494

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Riding of Yorkshire Council
County Hall, Cross Street
For the attention of: Mrs Sarah Dyson
HU17 9BA Beverley
UNITED KINGDOM
Telephone: +44 482395351
E-mail: sarah.dyson@eastriding.gov.uk

Internet address(es):

General address of the contracting authority: http://www.eastriding.gov.uk

Address of the buyer profile: www.yortender.co.uk

Electronic access to information: www.yortender.co.uk

Electronic submission of tenders and requests to participate: www.yortender.co.uk

Further information can be obtained from: East Riding of Yorkshire Council
County Hall, Cross Street
For the attention of: Mrs Sarah Dyson
HU17 9BA Beverley
UNITED KINGDOM
Telephone: +44 482395351
E-mail: sarah.dyson@eastriding.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: East Riding of Yorkshire Council
County Hall, Cross Street
For the attention of: Mrs Sarah Dyson
HU17 9BA Beverley
UNITED KINGDOM
Telephone: +44 482395351
E-mail: sarah.dyson@eastriding.gov.uk

Tenders or requests to participate must be sent to: East Riding of Yorkshire Council
County Hall, Cross Street
For the attention of: Mrs Sarah Dyson
HU17 9BA Beverley
UNITED KINGDOM
Telephone: +44 482395351
E-mail: sarah.dyson@eastriding.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

542-15 Framework for the Supply of Chassis => 6,5 Tonne.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKE1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in months: 48
Justification for a framework agreement, the duration of which exceeds four years: This framework is for 12 months with additional 12 month extension with further option to extend for 24 months.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 5 000 000 GBP
Frequency and value of the contracts to be awarded: An initial contract for 26 chassis. Subsequent contracts as follows: 2016-17 — 4 chassis 2017-18 — 23 chassis 2018-19 — 20 chassis 2019-20 — 12 chassis.

II.1.5)Short description of the contract or purchase(s)

This tender exercise is to establish a framework agreement for the purchase of => 6.5 tonne chassis over a period of up to 4 years. A single economic operator will be awarded onto the framework for each Lot and this will be the company who achieves the highest score against the award criteria in each Lot. The successful supplier(s) will be expected to supply chassis to the council’s chosen body builder for completion of chassis build.

II.1.6)Common procurement vocabulary (CPV)

34139000, 34139300, 34139100, 34139200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — Chassis 6,5 tonne — 7,5 tonne (estimated total framework quantity = 53).
Lot 2 — Chassis >7,5 tonne — lorries and miscellaneous chassis (estimated total framework quantity = 32).

II.2.2)Information about options

Options: yes
Description of these options: i) The economic operator may not offer chassis from any other manufacturer than the one accepted on the award of the framework agreement.
ii) Alternative models of chassis from the original manufacturer may be offered during the life of the framework, however any proposals to offer alternative chassis models must be submitted to the Fleet Manager before they can be approved and must maintain compliance with the council’s specified requirements.
iii) The council will assess and authorise any proposed new or alternative products against the contract specification, alongside any new standards and/or legislative requirements that may come into effect over time. Any alternative items offered must have the same or improved functionality. Any new products must offer tangible benefits and increased value. The economic operator must provide a fully detailed specification or data sheet for any new models.
iv) The council may request to undertake an evaluation of any new chassis models offered, which will be conducted in line with the Chassis Evaluation criteria detailed in the Award Criteria detailed in Section 4 of the ITEO document.
v) New and alternative chassis models should lead to a reduced whole life cost.
vi) The Council reserves the right to reject new or alternative products, should the above conditions not be met.
vii) The Council may from time to time require variations on the chassis listed within the framework product range. Some examples of these are set out in the ‘Options’ tab of the “Specification Checklist and Pricing” spreadsheet attached on YORtender. These might include for example hybrid vehicles or different cab or drivetrain combinations.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

75 CRD 542-15 – Framework for Chassis =>6.5 Tonne

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 3.7.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.6.2015