Framework for the Supply of Fire Service Workwear, Uniform and Ancillary items

Framework for the Supply of Fire Service Workwear, Uniform and Ancillary items

The supply of uniform, workwear and ancillary items to Fire and Rescue Services in the South East of England (Hampshire, Isle of Wight, East Sussex, West Sussex, Kent, Surrey, Berkshire, Buckinghamshire and Oxfordshire together with the West Midlands).

UK-Eastleigh: fire-brigade uniforms

2012/S 201-330618

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire Fire and Rescue Authority
Headquarters, Leigh Road
For the attention of: Mr Paul Drake
SO50 9SJ Eastleigh
UNITED KINGDOM
Telephone: +44 2380-644000
E-mail: paul.drake@hantsfire.gov.uk
Fax: +44 2380-626765

Internet address(es):

General address of the contracting authority: http://www.hantsfire.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/hampshire/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Royal Berkshire Fire & Rescue Serrvice
Headquarters, 103 Dee Road, Tilehurst
RG30 4FS Reading
UNITED KINGDOM

Buckinghamshire Fire & Rescue Service
Brigade Headquarters, Stocklake
HP20 1BD Aylesbury
UNITED KINGDOM

East Sussex Fire & Rescue Service
20 Upperton Road
BN21 1EU Eastbourne
UNITED KINGDOM

Isle of Wight Fire & Rescue Service
Headquarters, 58 St John’s Road
PO30 1LT Newport
UNITED KINGDOM

Kent Fire & Rescue Service
Headquarters, The Godlands, Straw Mill Hill, Tovil
ME15 6XB Maidstone
UNITED KINGDOM

Oxfordshire Fire & Rescue Service
Headquarters, Sterling Road
OX5 2DU Kidlington
UNITED KINGDOM

Surrey Fire & Rescue Service
Croydon Road
RH2 0EJ Reigate
UNITED KINGDOM

West Sussex Fire & Rescue Service
Northgate
PO19 1BD Chichester
UNITED KINGDOM

West Midlands Fire Service
Headquarters, 99 Vauxhall Road
B7 4HW Birmingham
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Supply of Fire Service Workwear, Uniform and Ancillary items.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: South East England, United Kingdom (covering the counties of Hampshire, Isle of Wight, East Sussex, West Sussex, Kent, Surrey, Berkshire, Buckinghamshire and Oxfordshire together with the West Midlands).
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 750 000,00 and 4 500 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The supply of uniform, workwear and ancillary items to Fire and Rescue Services in the South East of England (Hampshire, Isle of Wight, East Sussex, West Sussex, Kent, Surrey, Berkshire, Buckinghamshire and Oxfordshire together with the West Midlands).
The framework will also, once established, be available to all Fire & Rescue authorities in the United Kingdom.
For further information relating to UK Fire & Rescue services please see: http://www.ukfiredirectory.com/fire_services.asp

II.1.6)Common procurement vocabulary (CPV)

35811100, 18100000, 18140000, 18130000, 18330000, 18800000, 18830000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 750 000,00 and 4 500 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. As defined in the Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally responsible for the performance of the contract.
As defined in the Tender Documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 23 of the Public Contracts Regulations 2006 as amended by “The Public Contracts (Amendment) Regulations 2009, and as set out in the Pre Qualification Questionnaire.
Tenderers are advised it is a condition of this contract that all managers and operatives (Including sub-contractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 24 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Organisations are advised that the following minimum insurance levels are required:
Employer’s liability 10 000 000 GBP.
Public liability 5 000 000 GBP.
Product liability 1 000 000 GBP.
Turnover in excess of 1 000 000 GBP per annum.
To support the financial assessment HFRS will obtain a financial appraisal report from N2Check(via the services of Hampshire County Council).
The report provides HFRS with an overall risk score which will be used to assess the applicants financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the pre-qualification questionnaire.
The risk score obtained for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 – fail.
Score of between 26 and 49 – pass – subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If either one of these is unable to be provided, this will result in a “Fail.” Please note: a financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the parent company to assess their suitability to act as guarantor.
Score of 50 and over – pass.
Further details are contained in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 25 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Detailed in the Pre-qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HFRS97
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.12.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The resulting Framework will be issued by the Hampshire Fire and Rescue Authority.Any Contracting Authority entitled to access the Framework would do so in accordance with the call-off procedure as set by the Framework Agreement although there will be no obligation for any contracting Authoity to call off.
Expressions of Interest is by way of registering and downloading the pre qualification documentation on intend fournd at https://in-tendhost.co.uk/hampshire. Consideration is given upon completion and return of a Pre-qualification Questionnaire via the Council’s etendering system In-tend, by the date and time specified in IV.3.4. Tenderers are required to register their company details on the In-tend, e-tendering system. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire /.

Once in the web site, click on ‘current tenders’ and then on ‘new tender details’ for this framework for further information. If you wish to express interest please click on ‘express interest’ and if you have not previously done so, register your company. The e-mail address should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this e-mail address, therefore please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.
Further information about Hampshire Fire & Rescue Service can be found at http://www.hantsfire.gov.uk/.

The Framework Agreement will be open for use by the following named authorities including:
Royal Berkshire Fire & Rescue Service.
Buckinghamshire Fire & Rescue Service.
East Sussex Fire & Rescue Service.
Isle of Wight Fire & Rescue Service.
Kent Fire & Rescue Service.
Oxfordshire Fire & Rescue Service.
Surrey Fire & Rescue Service.
West Midlands Fire Service.
West Sussex Fire & Rescue Service.
In addition the Framework will be available to all Fire & Rescue Authorities in the UK. For further information relating to UK Fire & Rescue services please see: http://www.ukfiredirectory.com/fire_services.asp.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Fire & Rescue Authority will incorporate a standstill period in accordance with the regulations.Notification will be provided with full information on the award decision. The standstill period, which will be for a minimum of 10 calender days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales & Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.10.2012