Framework for the Hire of Plant

Framework for the Hire of Plant

The Council intends to award a multi-lot Framework for the hire of a range of plant vehicles with and without operators for a period of four years.

United Kingdom-Edinburgh: Hire of construction and civil engineering machinery and equipment with operator

2014/S 083-144067

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Services
For the attention of: Miranda Cannibal
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296241
E-mail: miranda.cannibal@edinburgh.gov.uk

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Hire of Plant.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Rental
Main site or location of works, place of delivery or of performance: City of Edinburgh.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 21

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council intends to award a multi-lot Framework for the hire of a range of plant vehicles with and without operators for a period of four years. Full plant and operator requirements are detailed within Specifications A.1 – I.1 of the Tender Documentation. Please refer to the tender document for full details.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=302676.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45500000, 45520000, 45510000, 60182000, 34144440, 43313100, 34144710, 42420000, 43262100, 43260000, 43251000, 45233228, 43312100, 34921100, 42123400, 34223300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See tender documentation for further information.
Estimated value excluding VAT:
Range: between 0 and 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 22.8.2014. Completion 21.8.2018

Information about lots

Lot No: 1Lot title: Hire of Plant Vehicles with Maintenance

1)Short description

As part of the wider Hire of Plant Framework, Road Services seeks to establish a single supplier for the hire of plant items with maintenance without an operator, to assist with Highway Maintenance operations throughout the City of Edinburgh Council.

2)Common procurement vocabulary (CPV)

34144710, 43250000, 43252000, 43260000, 43261100, 43251000, 43312400, 43312500, 50531300, 42123400, 42123410, 42420000, 43262100, 34223300, 43313100, 42415000, 42415110, 43312200, 45500000

3)Quantity or scope

The service includes the provision of:
2 x Wheeled Backhoe Loader
6 x Wheeled/Loader/Compressor with 6 in 1 Clamshell Bucket
1 x Wheeled/Loader/Compressor with side-tipping bucket
2 x 800 mm Articulated Tandem Roller
1 x 1 000 mm Articulated Tandem Roller
2 x 1 200 mm Articulated Tandem Roller
2 x Three Wheeled Roller
4 x Pedestrian Operated Vibrating Roller complete with Trailer
1 x Telescopic Handler
2 x Towable Air Compressor
4 x Rubber Tracked Excavator 2.5 Tonnes and Hydraulic Breaker (complete with Plant Trailer)
1 x Steel Bodied Tandem Plant Trailer
3 x Steel Bodied Tandem Plant Trailer with Mesh Sides
1 x Towed Tar Sprayer
1 x Trailer Mounted Jetter Unit
21 x Compact Tractor with Snowplough and Gritter Box
Or 21 x Compact Tractor with Snowplough and Alternative Gritter Box
1 x 2.5 Tonnes Counter Balance Forklift
1 x Cable Drum Trailer
1 x Ride on Hot Emulsion Sprayer
1 x Chipping Machine and Trailer
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Schedule A.1 and A.2 for full details regarding this lot.

Lot No: 2Lot title: Hire of Road Planers, Sweepers and Lorries (with an operator)

1)Short description

As part of the wider Hire of Plant Framework, Road Services seeks to establish a single supplier for the hire of Road Planers, Sweepers and Lorries, to assist with construction operations throughout the City of Edinburgh Council.

2)Common procurement vocabulary (CPV)

43312100, 34921100, 34134200, 34223370, 45500000

3)Quantity or scope

Typically Vehicles and Plant will be hired as a package order to assist Road Services with carriageway planing works. This will usually include the following:
1 x 1,2 m Road Planer
1 x 18 000 kg Road Sweeper
8 x 4 Tipper (number and GVW variable)
6 x 4 Tipper (number and GVW variable)
4 x 2 Tipper (number and GVW variable)
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Schedule B.1 and B.2 for full details regarding this lot.

Lot No: 3Lot title: Hire of Gritter Vehicles (with an operator)

1)Short description

As part of the wider Hire of Plant Framework, Road Services seeks to establish a single supplier for the hire of Gritters with an operator, to assist in the delivery of the Winter Maintenance Service. These works will include driving gritter vehicles.
There is no guarantee of work within the Contract as all work will be weather dependent.

2)Common procurement vocabulary (CPV)

45500000, 34144440

3)Quantity or scope

The service includes the provision of the following gritters:
4 x 6 cubic metre capacity gritting vehicle (18 tonne)
The Council may also require the provision of a 3 cubic metre gritting vehicle (7.5 tonne) vehicle and a 9 cubic metre gritting vehicle (26 tonne).
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Schedule C.1 and C.2 for full details regarding this lot.

Lot No: 4Lot title: Hire of Excavators (with an Operator)

1)Short description

As part of the wider Hire of Plant Framework, Road Services seeks to establish a single supplier for the hire of Wheeled Backhoe loader with an operator to assist with construction operations throughout the City of Edinburgh Council.

2)Common procurement vocabulary (CPV)

45500000, 43260000, 43262100

3)Quantity or scope

The service includes the provision of a Wheeled Backhoe loader with an operator as detailed in the specification at Appendix A of Schedule D.1 – Specification.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Schedule D.1 and D.2 for full details regarding this lot.

Lot No: 5Lot title: Hire of Hi-Ab Cranes (with an Operator)

1)Short description

As part of the wider Hire of Plant Framework, Road Services seeks to establish a single supplier for the hire of a Hi-Ab Crane with an operator to assist with construction operations throughout the City of Edinburgh Council.

2)Common procurement vocabulary (CPV)

34134000, 34134100, 45500000, 42414100

3)Quantity or scope

1.1 The service includes the provision of the following equipment as detailed in the specifications set out in Appendix A – C of Schedule E.1:
4 x 2 Tipper with Lorry Loader Crane and Clamshell Bucket,
6 x 2 Flatbed with Lorry Loader Crane,
8 x 2 Flatbed with Lorry Loader Crane.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Schedule E.1 and Schedule E.2 for full details regarding this lot.

Lot No: 6Lot title: Hire of Sprayer (with an Operator)

1)Short description

As part of the wider Hire of Plant Framework, Road Services seeks to establish a single supplier for the hire of a spray tanker and application of tack bond coat with an operator to assist with construction operations throughout the City of Edinburgh Council.

2)Common procurement vocabulary (CPV)

45500000, 42924300, 45233228

3)Quantity or scope

The service includes the provision of a Sprayer as detailed in the specification at Appendix A of Schedule F.1. Additionally, the supplier will be responsible for the provision and application of Tack Bond Coat.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Schedule F.1 and Schedule F.2 for full details regarding this lot.

Lot No: 7Lot title: Hire of High Pressure Vactor/Jetting Unit (With an Operator)

1)Short description

As part of the wider Hire of Plant Framework, Road Services seeks to establish a multiple supplier framework for the hire of a High Pressure Vactor/Jetting Unit with an operator to assist with construction operations throughout the City of Edinburgh Council.

2)Common procurement vocabulary (CPV)

45500000, 42924740

3)Quantity or scope

The service includes the provision of a High Pressure Vactor/Jetting Unit as detailed in the specification at Appendix A of Schedule G.1
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Schedule G.1 and Schedule G.2 for full details regarding this lot.

Lot No: 8Lot title: Hire of Lowloader Vehicle (with an Operator)

1)Short description

As part of the wider Hire of Plant Framework, Road Services seeks to establish a multiple supplier framework for the hire of a Lowloader vehicle with an operator to assist with construction operations throughout the City of Edinburgh Council.

2)Common procurement vocabulary (CPV)

43260000, 43261100, 45500000

3)Quantity or scope

The service includes the provision of a 44 000 kg Lowloader vehicle as detailed in the specification at Appendix A of Schedule H.1
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Schedule H.1 and Schedule H.2 for full details regarding this lot.

Lot No: 9Lot title: Hire of Road Finisher (with an Operator)

1)Short description

As part of the wider Hire of Plant Framework, Road Services seeks to establish a multiple supplier framework for the hire of a Road Finisher with an operator to assist with construction operations throughout the City of Edinburgh Council.

2)Common procurement vocabulary (CPV)

45500000

3)Quantity or scope

The service includes the provision of a Road Finisher with Maintenance as detailed in the specification at Appendix A of Schedule I.1.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Schedule I.1 and Schedule I.2 for full details regarding this lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender documentation for full details.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

please see tender documentation for full details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documentation for full details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender documentation for full details, specifically Schedule 1 – Instructions to Tenderers and Schedule 2 – Pre-Qualification Questionnaire.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation for full details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation for full details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documentation for full details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CT3014
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.5.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

4.6.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.8.2014 – 09:00

Place:

Level 3/3, Waverley Court, 4 East Market Street, Edinburgh, EH8 8GB.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The City of Edinburgh Council reserves the right to procure repeat requirements of a similar without any further call for competition pursuant to Article 31(4)(b) of Directive 2004/18/EC and Regulation 14(1)(d)(ii) of the Public Contracts (Scotland) Regulations 2012.
Please see tender documentation for full details.
(SC Ref:302676)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will observe a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers on day 1 of the standstill period. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.4.2014