Framework for Laboratory Information Management Systems

Framework for Laboratory Information Management Systems

This tender is to establish a framework agreement for the supply off a Laboratory Information Management Systems.

United Kingdom-Birmingham: Clinical information system

2014/S 190-335381

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (“UHCW”)
19 George Road, Edgbaston
For the attention of: Daniel Chapman
B15 1NU Birmingham
UNITED KINGDOM
Telephone: +44 7768978278
E-mail: daniel.chapman@healthtrusteurope.com

Internet address(es):

General address of the contracting authority: https://healthtrusteurope.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health
Other: Please refer to Section II.1.5

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The class of contracting authorities specified in section II.1.5

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework agreement for the provision of Laboratory Information Management Systems (hosted or non hosted).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 100 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender is to establish a framework agreement for the supply off a Laboratory Information Management Systems. The scope of the framework agreement includes the installation, maintenance, hosting (either onsite or remote) and support of LIMS systems for a wide variety of disciplines including but not limited to; Clinical Pathology, Forensics, Education and Public Health Laboratories.
HTE is a central purchasing body who is able to carry out this tender exercise by virtue of its appointment as an agent of UHCW. Notwithstanding HTE’s relationship with UHCW, it is HTE that will conduct this tender exercise and will execute the resultant framework agreement with successful bidders. This tender exercise is for the benefit of all the public and voluntary bodies listed further below in this section II.1.5. For the avoidance of doubt, UHCW is not carrying out this tender – your contact point is HTE using the details given in section I.1 The public and voluntary sector bodies to whom the use of this framework agreement will be open include all contracting authorities in the United Kingdom as defined in Regulation 3 of the Public Contracts Regulations 2006 as well as all contracting authorities and entities in the European Union as defined in the Annexes to Commission Decision 2008/963/EC as may be updated from time to time. In particular, it is envisaged that this framework agreement will be used by the following entities in the United Kingdom as described below (particularly where such entities are of a health and/or social care nature):
1) all National Health Service (NHS) bodies in England, including but not limited to

(i) acute trusts (a list of which can be found at http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx);

(ii) health and care trusts (a list of which can be found at http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx);

(iii) mental health trusts (a list of which can be found at http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx);

(iv) clinical commissioning groups (a list of which can be found at http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx);

(v) ambulance trusts (a list of which can be found at http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx);

(vi) area teams (a list of which can be found at http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx);

(vii) special health authorities (http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx);

(viii) NHS England (formerly the NHS Commissioning Board);
(ix) and clinical senates and strategic clinical networks;
2) all NHS bodies in Wales, including but not limited to all:
(i) health boards;
(ii) NHS trusts;
(iii) the national delivery group;
(iv) community health councils;

(v) and NHS Wales shared services partnership (a list of which can be found at http://www.wales.nhs.uk/nhswalesaboutus/structure);

3) All NHS bodies in Scotland, including but not limited to:
(i) NHS trusts;
(ii) Special NHS Boards;

(iii) and national and support organisations (a list of which can be found at http://www.scot.nhs.uk/organisations/nat_orgs.aspx);

4) all NHS bodies in Northern Ireland (known as Health & Social Care), including but not limited to:

(i) health and social care trusts (a list of which can be found at http://www.hscni.net/index.php?link=trusts);

(ii) health agencies (a list of which can be found at http://www.hscni.net/index.php?link=agencies);

(iii) hospitals (a list of which can be found at http://www.hscni.net/index.php?link=hospitals)

(iv) and the Health and Social Care Board;
5) all social enterprises undertaking some or all of what were previously the service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies as listed on the Companies House WebCheck service);

6) ministerial departments and non-ministerial departments of central government, non-departmental agencies and other public bodies, and public corporations (a list of which can be found at https://www.gov.uk/government/organisations);

7) devolved governmental and parliamentary organisations within the United Kingdom, including but not limited the Scottish Government, Scottish Parliament, and Scottish public bodies (a list of which can be found at http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (a list of which can be found athttp://wales.gov.uk/topics/localgovernment/localauthorities/?lang=en);

8) all local authorities (a list of which can be found at http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1);

9) all emergency services including police (http://www.police.uk/forces.htm), fire and rescue services (a list of which can be found athttp://www.fireservice.co.uk/information/ukfrs), the maritime and coastguard agency and other rescue authorities;

10) all educational establishments (a list of which can be found at http://www.education.gov.uk/edubase);

11) registered providers of social housing on a not for profit basis (a list of which can be found athttp://www.homesandcommunities.co.uk/ourwork/registeredprovider– information);

12) registered charities (a list of which can be found at http://www.charitycommission.gov.uk/find-charities);

13) Her Majesty’s Prison Service (as detailed at www.justice.gov.uk/about/hmps);

14) The Ministry of Defence (as detailed at https://www.gov.uk/government/organisations/ministry-of-defence).

The above list includes each organisation’s successors and assigns, any equivalent organisations and any associated organisations created as a result of any organisational changes. In addition, the use of this framework agreement will be open to any bodies or organisations operating in the United Kingdom and/or any country in the European Union which are of a health and/or social care nature or which have a similar procurement need in respect of any goods or services to any of the above listed organisations. Furthermore, and if provided for in the contract documents, HTE may extend the scope and benefit of the framework agreement to any private sector (i.e. all non-public sector) organisations operating in the United Kingdom and/or any country in the European Union which are of a health and/or social care nature who may also use this framework agreement. Whilst HTE is not required by procurement legislation to do so, it has extended the principles of the public tendering so as to assure its private sector customers of best value and open and transparent processes. In the United Kingdom these entities are registered with the Care Quality Commission (a list of providers can be found at http://www.cqc.org.uk/sites/default/files/cqc_locations_export.csv). In the European Union, such entities are regulated by equivalent regulatory bodies, each of which maintains an equivalent list. In purchasing goods and/or services or awarding contracts under the framework agreement, HTE is:

a) acting in its capacity as agent for UHCW in relation to the public and voluntary sector bodies listed above only;
b) and acting in its capacity as principal in relation to the private sector bodies (and not as agent of UHCW). Please note additional information is given about this tender exercise at section VI.3).

II.1.6)Common procurement vocabulary (CPV)

48814400, 48810000, 72222300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee may be required in certain circumstances. See the pre- qualification questionnaire and Invitation to Tender for further information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any legal form which results in joint and several liability amongst its constituent economic operators.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A supplier may be disqualified in accordance with Regulation 23 of the Public Contracts Regulations 2006. Details are provided in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: HTE may request such information as may be requested pursuant to Regulation 24 of the Public Contracts Regulations 2006. Details are provided in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
HTE may request such information as may be requested pursuant to Regulation 25 of the Public Contracts Regulations 2006. Details are provided in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2014 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Terms and conditions/activity based income (ABI): the full terms and conditions of this framework agreement and any resulting call-off contract will be appended to the Invitation to Tender. These terms and conditions include provisions requiring the payment by the supplier of an activity based income management charge in consideration of the award of this framework agreement and the management and administration by HTE of the overall contractual structure and associated documentation, as well as the requirement to submit regular management information to HTE. Submission of expressions of interest and procurement specific information. Bravo Portal: this exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register their expression of interest as follows: register on the HTE portal athttps://healthtrusteurope.bravosolution.co.uk Login to the portal with the username/password. Click the PQQs/ITTs open to all suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant Powered by BravoSolution e-Sourcing Technology.

PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTS page. You can access any attachments by clicking Buyer Attachments (if required in III.2.1.1.ii) in thePQQ/ITT details box. Follow the on-screen instructions to complete the PQQ/ITT. Submit your reply using the ‘submit response’ button at the top of the page. If you require any further advice, contact the Bravo e-Tendering Help Desk at help@bravosolution.co.uk Sid4Gov: HTE utilises the sid4gov supplier information database. Candidates are requested to register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure that information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk atsid4gov@gps.gsi.gov.uk Please note that, at present, sid4gov does not pre-populate any fields of the PQQ onHTE’s Bravo portal, and therefore candidates must complete the Qualification &Technical Envelopes of the PQQ in Bravo in full.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.9.2014