Framework for Operated and Self Operated Plant Hire Dorset County Council

Framework for Operated and Self Operated Plant Hire Dorset County Council

Lot 1 – Plant with Operator; Lot 2 – Plant without Operator (Self Drive); Lot 3 – Small Plant; Lot 4 – Planers and Pavers; Lot 5 – Portable Building Hire.

United Kingdom-Dorchester: Hire of construction and civil engineering machinery and equipment with operator

2014/S 069-118984

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
Dorset Procurement, County Hall
For the attention of: Mr Justin Griffiths
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221269
E-mail: j.r.griffiths@dorsetcc.gov.uk
Fax: +44 1305228567

Internet address(es):

General address of the contracting authority: www.dorsetforyou.com

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: www.supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following Procurement Portal. http://www.supplyingthesouthwest.org.uk. New users will be required to register into the system and clear instructions are given and contact point is available within the portal. By registering against the CPV categories quoted on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities.

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for Operated and Self Operated Plant Hire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various locations within the County of Dorset, including the Boroughs of Poole and Bournemouth and potentially other locations within the South West Region of England.
NUTS code UKK22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 14 000 000 and 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Dorset County Council is seeking tenders to establish a Framework Agreement with suitable suppliers to provide Operated and Self Operated Plant Hire in accordance with the following Tender Lots:-
Lot 1 – Plant with Operator;
Lot 2 – Plant without Operator (Self Drive);
Lot 3 – Small Plant;
Lot 4 – Planers and Pavers;
Lot 5 – Portable Building Hire.
II.1.6)Common procurement vocabulary (CPV)

45500000, 45520000, 34921000, 43312000, 43312100, 43312300, 43312400, 43312500, 43310000, 43315000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Dorset County Council, Dorset Highway Operations (DHO) is seeking Tenders to establish a framework of suitable suppliers to provide Operated and Self Operated Plant Hire for potentially up to the next 4 years.
Structure of Framework:
The Framework is split between the following Lots:
Lot 1 – Plant and Operator;
Lot 2 – Plant without Operator (Self Drive);
Lot 3 – Small Plant;
Lot 4 – Planers and Pavers;
Lot 5 – Portable Building Hire.
Scope and Duration of the Framework:
The period of the framework will be for an initial period of 2 years (commencing 16.6.2014 and ending 15.6.2016), with provision to extend the framework for a further period of 24 months, on a year by year basis, subject to satisfactory performance, making a total 4 year period.
Contracting body, end users:
Whilist principally for use by Dorset County Council, Borough of Poole and Borough of Bournemouth, the Framework will also be open for use by other public sector bodies with the South West of England, subject to prior agreement by the Council. No access shall be given by the supplier to the Framework without said agreement.
Potential contracting bodies / end user establishments and geographical area:
South West Region of England – See link http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=9

Classification of end user organisations:
Local Authority Councils: County, Unitary, District and Borough Councils. (Parish and Community councils are also permissable users). See link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

Estimated Value of framework:
The estimated value of business in respect of Dorset County Council, Borough of Poole and Borough of Bournemouth is 18,448,000 GBP based on a four year period. This figure is given in guidance only and the Council(s) cannot guarantee that this value of business will be generated during the period of the framework. To allow for possible interest from other Contracting Bodies and collaborative access, the estimated value for the entire duration of the Framework shall range between 14 000 000 GBP and 25 000 000 GBP.
Estimated value excluding VAT:
Range: between 14 000 000 and 25 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Plant with Operator

1)Short description

To cover hire of all large plant with an approved operator.
2)Common procurement vocabulary (CPV)

45500000, 45520000, 34921000, 43312000, 43312100, 43312300, 43312400, 43312500, 43315000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Plant without Operator

1)Short description

To cover hire of all large plant, to be operated by a competent representative of the buying organisation.
2)Common procurement vocabulary (CPV)

45500000, 45520000, 34921000, 43312000, 43312100, 43312300, 43312400, 43312500, 43315000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Small Plant

1)Short description

Hire of all small hand held plant.
2)Common procurement vocabulary (CPV)

45500000, 45520000, 34921000, 43312000, 43312100, 43312300, 43312400, 43312500, 43315000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Planers and Pavers

1)Short description

To cover the hire of all Planers and Pavers.
2)Common procurement vocabulary (CPV)

45500000, 45520000, 34921000, 43312000, 43312100, 43312300, 43312400, 43312500, 43315000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Portable Building Hire

1)Short description

To cover the hire of all portable building requirements such as temporary toilets and welfare units.
2)Common procurement vocabulary (CPV)

45500000, 45520000, 34921000, 43312000, 43312100, 43312300, 43312400, 43312500, 43315000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee and performance bonds may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where bids are submitted as part of consortium or association, the “Group” would be required to nominate a lead partner with whom the contracting authority can contract with or form themselves into a single legal entity.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As per invitation to tender.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As per invitation to tender.
Minimum level(s) of standards possibly required: It is a minimum requirement for this Framework that the supplier must have Employer’s Liability Insurance with indemnity levels of 10 000 000 GBP for the full period of the framework. It is a minimum requirement for the Framework that the supplier(s) must have Public Liability insurance of at least 5 000 000 GBP for the full period of the Framework.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per invitation to tender.
Minimum level(s) of standards possibly required:
As per invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SWCE-9EAE7N
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 11-015203 of 16.1.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.5.2014 – 14:00
IV.3.4)Time limit for receipt of tenders or requests to participate

6.5.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 6.5.2014 – 14:30

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority expressely reserves the right not to award any framework as a result of the procurement process commenced by publication of this notice and in no circumstances will the Contracting Authority be liable for any costs incured by the candidates. Any expenditure, work or effort undertaken prior to framework award is accordingly a matter solely for the commercial judgement of potential suppliers.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.4.2014