Fuel Card Services for Northern Ireland Electricity

Fuel Card Services for Northern Ireland Electricity

NIE has a requirement to cater for the fuel payment service (using fuel cards) needs for the supply of fuel for its fleet of 421 commercial vehicles and specialist plant i.e. generators, wood-chippers and chain saws.

UK-Belfast: Agency fuel cards

2013/S 124-213781

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Northern Ireland Electricity
120 Malone Road
For the attention of: Philip Allen
BT9 5HT Belfast
UNITED KINGDOM
Telephone: +44 25661856
E-mail: philip.allen@nie.co.uk
Fax: +44 25661856

Internet address(es):

General address of the contracting entity: www.nie.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Electricity
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Fuel Card Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Northern Ireland
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

NIE has a requirement to cater for the fuel payment service (using fuel cards) needs for the supply of fuel for its fleet of 421 commercial vehicles and specialist plant i.e. generators, wood-chippers and chain saws. The payment cards will enable the electronic payment for fuel for NIE vehicles, including, but not limited to, data capture at point of sale, management information reporting and fraud prevention systems.
II.1.6)Common procurement vocabulary (CPV)

30163100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This is a frame work contract for a period of three years. The quantity of work shall be as instructed by the Contracting Entity during that period. There shall also be an option, entirely at the discretion of the Contracting Entity, to extend the contract for up to a further two years.
Estimated value excluding VAT: 5 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be detailed in Tender Enquiry document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full company name and address.Contact names, status, telephone numbers and email addresses.Organisational structure.Names, qualifications and experience of relevant personnel.Details of staffing levels.Length of time trading.Corporate Social Responsibility policy.Confirmation of:i) Ability to communicate competently in English at commercial and technical levels,ii) Acceptance of Northern Ireland Law as governing any contract awarded,iii) Acceptance of the jurisdiction of Northern Ireland courts,iv) No record of successful court actions involving fraud or other breaches of the Companies Act or similar law in an EU member state or the USA.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Audited accounts for last three years, or similar financial history.Appropriate statement and reference from bank to confirm financial viability.Details of insurances to cover provision of required services.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Details (client, value, description, date) of similar contracts undertaken in last five years.Contact name, address, telephone number and email address of at least two clients who may be approached fo a reference.Value of the largest contract undertaken during the last 5 years.Details of training, certification and/or experience of staff in relation to temporary traffic management.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

S1135
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 10.7.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.7.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2)Information about European Union funds
VI.3)Additional information:

This notice is a request for suitable companies to register their interest in participating in the tender procedure for this contract.A pre-qualification selection procedure will be undertaken which may include the issue by the Contracting Entity of a Request for Information document.To be considered for inclusion in the pre-qualification procedure companies must submit all information requested in this notice or otherwise requested by the Contracting Entity.Suitable companies shall submit their application of interest together with the information requested within the notice, or otherwise requested by the Contracting Entity. One hard copy and one electronic copy shall be submitted.The Contracting Entity, using the submitted information, will select a shortlist of Preferred Companies who will be issued with a tender enquiry document.The Contracting Entity shall not be held responsible for the making of payment for any costs or expenses whatsoever incurred by a company registering their interest in participating in the tender procedure or incurred by a company in the preparation and submission of a tender or participating in the tender procedure
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.6.2013