Fully Comprehensive BMS Maintenance Contract
The National Galleries of Scotland is seeking tenders for a fully comprehensive, performance related contract which provides the maintenance and servicing of its multi-property estate Building Management System (BMS).
United Kingdom-Edinburgh: Building and facilities management services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
National Galleries of Scotland
The Dean Gallery, 73 Belford Road
Contact point(s): Estates & Project Management
For the attention of: Liam Nisbet
EH4 3DS Edinburgh
Telephone: +44 1316246217
Fax: +44 1314672802
General address of the contracting authority: http://www.nationalgalleries.org
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042
Electronic access to information: www.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UKM25
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The BMS employs Trend software and graphics, which is server managed and administered from several end user points and the contract covers all of its integral hardware, software and associated ancillary items.
The contract will initially run for three years, with the option to extend annually, on a year by year basis, for up to a further three years, giving a maximum possible contract period of six years. Any extension is not guaranteed, and will be dependent on the contractor’s performance, measured against Key Performance Indicators, details of which will be specified in the Tender Documents.
The estimated value of the contract includes an annual provisional sum that will be used to call off small works related to the specified service and maintenance. Provisional sums will be spent at the discretion of the Purchaser and in accordance with change control requirements of the contract. The estimated value of the Contract detailed in this notice is for a full six year period and includes annual provisional sums.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=303835.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
79993000, 71314200, 48000000, 48100000, 48150000, 50700000, 50710000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Values are estimated between 600 000 GBP and 650 000 GBP. The value will remain the same for the duration of the initial three (3) year Contract, and for the duration of any extension(s).
No business whatsoever is guaranteed under any resulting Contract, indeed there is no guarantee that any Contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Contract is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand an accept this position.
Estimated value excluding VAT:
Range: between 600 000 and 650 000 GBP
II.2.2)Information about options
Description of these options: There may be, dependent on contractor performance which will be measured using Key Performance Indicators, the option to extend the initial three year Contract on an annual year by year basis for up to a further three years.
Any extension is not guaranteed, and there will be no Contract price increase should an extension be granted.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)
II.2.3)Information about renewals
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Details to be provided in the Invitation To Tender.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Details are provided in the Pre Qualification Questionnaire.
Details are provided in the Pre Qualification Questionnaire.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Part A – Background Information.
Part B – Criminal Convictions & Business Probity
Part C – Economic or Financial Standing
Part D – Insurance
Part E – Conflict of Interest
Part F – Membership of Trade Bodies
Part G – Technical Capability
Part H – Business Continuity
Part I – Quality Management
Part J – Equal Opportunities
Part K – Environmental Management
Part L – Health & Safety.
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
Other previous publications
Notice number in the OJEU: 2014/S 47-078726 of 5.3.2014
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: 30 months to 36 months after the Contract award, depending on whether extension periods are taken up.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: