Fully Hosted Energy Management Monitoring and Targeting Software Package

Provision of a Fully Hosted Energy Management Monitoring and Targeting Software Package

The Contract shall supply and maintain a Fully Hosted Energy Management Monitoring and Targeting System complete with a Utilities Bureau Service.


1 Authority Details


Authority Name and Address

Scottish Police Authority

Estates Department, Elphinstone House, 65 West Regent Street,


G2 2AF


Steven Thomson

+44 1415325852


+44 1415322790


Address from which documentation may be obtained

Public Contracts Scotland Website



Completed documents must be returned to:

Scottish Police Authority

Estates Department, 173 Pitt Street,


G2 4JS


Property Services Manager

+44 1415325852


+44 1415322790

2 Contract Details



Provision of a Fully Hosted Energy Management Monitoring and Targeting Software Package


Description of the goods or services required

The Contract shall supply and maintain a Fully Hosted Energy Management Monitoring and Targeting System complete with a Utilities Bureau Service. The Monitoring and Targeting software should be a multi user system and be able to interface with all major utility suppliers via electronic invoices. The software must be capable of receiving data from Half Hourly meters and Smart Meter / AMR. It must also have comprehensive reporting facilities which can be run directly from the system or via the web portal. The system must also meet the audit requirements of the Governments CRC Energy Efficiency Scheme.

The Bureau Service will validate all gas, electricity and water invoices and negotiate with utility suppliers to obtain billing error refunds. A single point of contact must be available to deal with any queries that Scottish Police Authority may have. The Bureau Service will assist in preparing reports and spreadsheets required for Procurement Scotland during utility tender exercises.

All stored utility data shall remain the property of Scottish Police Authority throughout the term of the contract. At the end of the contract period this data shall be made available to Scottish Police Authority at no cost and in an appropriate format

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=302899.


Notice Coding and Classification

371000 Electricity
371100 Gas
371300 Water

150 Glasgow & Strathclyde


Total quantity or scope of tender

Approx 25,000 GBP

3 Conditions for Participation


Minimum standards and qualification required

1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(2) Economic and financial capacity – All candidates must have a minimum average annual turnover of 250,000 GBP over the previous three years. Any applicant whose average turnover is under 250,000 GBP will be excluded from the evaluation process and their submission will not be considered.

(3) All candidates will require to complete a Pre-Qualification Questionnaire. The responses contained within the PQQs of all candidates meeting the foregoing minimum requirement will be scored in relation to Profit, Manpower, Technical Qualifications, Experience, % to be Sub Contracted, Quality Systems, Health & Safety procedures and Security Management Systems. The weightings to be applied to each criteria are:-

Percentage average profit last 3 years – 10

Manpower – 5

Qualifications – 10

Experience of Similar Projects – 50

% to be Sub Contracted – 5

Quality Systems – 5

Health & Safety Systems – 10

Security Management Systems – 5

The 5 candidates achieving the highest scores will be invited to tender. In the event of applicants obtaining the same number of weighted marks, the deciding factor shall be the higher/highest score relating to contracts completed of a similar nature. If applicants have the same score for contracts completed of a similar nature then the deciding factor shall be the highest score in respect of % average profit before tax for the last 3 years.

(4) Any candidate found to be guilty of serious misrepresentation in providing any infomation required, may be declared ineligible and not selected to continue with this procurement process.

(5) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

4 Administrative Information


Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.


Reference number attributed to the notice by the contracting authority



Time Limits

a) Time-limit for obtaining documentation

b) Deadline for requests to participate
06-05-2014  Time  16:00

c) Dispatch of invitations to tender 13-05-2014

d) Estimated award date 02-06-2014


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

5 Candidates who qualify will be invited to tender.

The basis on which the Contract will be awarded will be on the most economically advantageous tender, which shall be calculated as detailed in the tender documents

Any contract arising from this tender will be governed by Scottish Law.

Electronic copies (e-mail or disk) of the tender documentation will not be available.

All requests to participate, in the form of a completed Pre-Qualification Questionnaires, must be submitted in either electronic or paper form by the date stated in 4.3.a).

For the avoidance of doubt, the date stated at 4.3 a) is the time limit for the receipt of requests to participate as well as the time limit for the receipt of completed Pre-Qualification Questionnaires.

The Pre-Qualification Questionnaire is available on-line from the Public Contracts Scotland website or in paper form at the address stated at 1.1 above.

Candidates should note that further current financial checks will be carried out on the successful tenderer to establish financial suitability prior to issuing a letter of acceptance.

Candidates should also note that further Checks relating to links with Crime and Terror Organisations will be carried out. If such links are found, Scottish Police Authority reserves the right to reject the company as unsuitable to proceed to Tender Stage.

Scottish Police Authority reserves the right not to award a contract to any oganisation deemed financially unsuitable.

In the event that an organisation is deemed to be financially unsuitable, in accordance with Scottish Police Authority Standing Orders, SPA reserve the right to decline the acceptance of their tender submission.

(SC Ref:302899)


Additional Documentation



Publication date of this notice