Fully Managed Contact Lens Fitting Service for NHS Wales

 

Fully Managed Contact Lens Fitting Service for NHS Wales

Fully Managed Contact Lens Fitting Service on site at BCU HB Hospitals throughout North Wales.

United Kingdom-St Asaph: Eye care products and corrective lenses

2013/S 144-250790

 

Contract notice

 

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services Partnership
Alder House, Alder Court, St Asaph Business Park
Contact point(s): Procurement Services
For the attention of: Kate Johnston
LL170JL St Asaph
UNITED KINGDOM
Telephone: +44 1745448430
Fax: +44 1745584126

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

Further information can be obtained from: NHS Wales Shared Services Partnership
Alder House, Alder Court, St Asaph Business Park
Contact point(s): Procurement Services
For the attention of: Kate Johnston
LL170JL St Asaph
UNITED KINGDOM
Telephone: +44 1745448430
Fax: +44 1745584126
Internet address: http://www.procurement.wales.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Fully Managed Contact Lens Fitting Service on site at BCU HB Hospitals throughout North Wales.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Ysbyty Gwynedd, Abergele Hospital, Llandudno Hospital and Wrexham Maelor Hospital.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The NHS Wales Shared Services Partnership (NWSSP) on behalf of the Betsi Cadwaladr University Health Board (BCUHB) invites interested Suppliers to tender for the provision of a Fully Managed Contact Lens Fitting Service on site at Ysbyty Gwynedd, Abergele Hospital, Llandudno Hospital and Wrexham Maelor Hospital in North Wales.
The successful Service Provider will be responsible for the contact lens management of the patient’s condition, and will be required to deliver a complete package of care to patients referred into the Contact Lens Service.
The Service will be an “all inclusive” Service, which will include.
— Patient Assessment,
— Contact Lens Provision,
— Fitting,
— Aftercare.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code itt_39440 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

33730000, 85121280, 85121281, 33662100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Service Provider must run regular and continuous clinics in each of the three Hospital Ophthalmology Departments on 4 sites across North Wales to cover a minimum of 44 weeks per year (approx 22 clinical sessions per month). The estimated activity level per annum is 1963. Please note that is an indicative number as the Service is demand led and is dependent on referrals.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 days payment terms. Claims should be made monthly in arrears, on a specialised form (to be supplied by the BCU Health Board), and authorised for payment by the Head Orthoptists and Senior Ophthalmic Nurse. Please note that the BCU Health Board operate a No PO No Pay Policy and as such a purchase order should be referenced on all Invoices.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

 

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T.0363
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 3.9.2013 – 12:00
Place:

St Asaph – Electronically.

 

Section VI: Complementary information

 

VI.1)Information about recurrence

 

VI.2)Information about European Union funds

 

VI.3)Additional information

Register your company on the xchangewales portal (this is only required once)
— Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk/nhs/

— Click the “Click here to register” link,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
Responding to the tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
eMail: help@bravosolution.co.uk

Phone: 0800 368 4850/ Fax: 020 7080 0480
(WA Ref:565)

 

VI.4)Procedures for appeal

 

VI.4.1)Body responsible for appeal procedures

 

VI.4.2)Lodging of appeals

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.7.2013