Fume Extract Systems Maintenance Tender

The requirement is for both preventative and reactive maintenance.

United Kingdom-Reading: Repair and maintenance services

2015/S 153-282786

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Reading
Procurement Department, Miller Building, Whiteknights
For the attention of: Aleksandra Borkowska/Category Manager
RG6 6AQ Reading
UNITED KINGDOM
Telephone: +44 1183787574
E-mail: procurement@reading.ac.uk
Fax: +44 1183786709

Internet address(es):

General address of the contracting authority: www.reading.ac.uk/procurement

Address of the buyer profile: https://in-tendhost.co.uk/theuniversityofreading

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fume Extract Systems Maintenance Tender.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: University of Reading, Whiteknights Campus.

NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Tender for the provision of fume extract systems maintenance:
The University of Reading requires a cost effective service to maintain the fume extract systems installed in buildings owned and operated by the University.
The requirement is for both preventative and reactive maintenance.
University of Reading has an internal maintenance team that will be used for any urgent requirements.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 150 000 and 225 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 9.11.2015. Completion 8.11.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in PQQ.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in PQQ and ITT.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in PQQ and ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in PQQ and ITT.
Minimum level(s) of standards possibly required: As detailed in PQQ and ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in PQQ and ITT.
Minimum level(s) of standards possibly required:
As detailed in PQQ and ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Regulation BS EN 14175.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Minimum 5 bidders provided that the minimum number of qualified bidders are available.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UOR/EST/15/374

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.9.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 9.10.2015

Place:

Procurement Department — University of Reading.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Reading
Whiteknights PO Box 217
RG6 6AQ Reading
UNITED KINGDOM
E-mail: procurement@reading.ac.uk
Telephone: +44 1183787574
Internet address: www.reading.ac.uk/procurement
Fax: +44 1183786709

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.8.2015