Funeral Services Tender Cumbria

Funeral Services Tender Cumbria

Removal of Bodies on behalf of HM Coroner.

United Kingdom-Carlisle: Funeral and related services

2014/S 045-075527

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cumbria County Council
Corporate Procurement, Parkhouse Building, Kingmoor Park
For the attention of: Mr Mike Farren
CA6 4SJ Carlisle
UNITED KINGDOM
Telephone: +44 1228221745
E-mail: mike.farren@cumbriacc.gov.uk

Internet address(es):

General address of the contracting authority: www.cumbria.gov.uk

Further information can be obtained from: Cumbria County Council
Internet address: www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cumbria County Council
Internet address: www.the-chest.org.uk

Tenders or requests to participate must be sent to: Cumbria County Council
Internet address: www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Removal of Bodies on behalf of HM Coroner.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Within the county of Cumbria, UK.
NUTS code UKD1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

When a death occurs, and it is reportable to the HM Coroner, there is a requirement to arrange for the deceased / dead body to be conveyed from the place of death to an appropriate mortuary facility, or other such location as authorised by HM Coroner or their representative, pending a post-mortem examination.
If the death occurred in a hospital at which the/a mortuary is located then this is straightforward. However, most deaths actually occur in the community or at outside locations, and thus reliable and timely arrangements must be in place to move the deceased / dead body to the appropriate mortuary, or other location authorised by HM Coroner or their representative, as quickly as is practicable. Deaths will often occur in family homes, residential or nursing homes, commercial premises or in road traffic collisions, but can occur in any place (including prisons or in police custody).
Timely removal is important as it can reduce any distress to the bereaved relatives or those present, and enables the Police in attendance to resume other duties as quickly as is possible.
II.1.6)Common procurement vocabulary (CPV)

98370000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 320 000 and 420 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Contract term is 1.9.2014 – 31.8.2014 with an option to extend up to 12 months.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Carlisle

1)Short description

This area is made up of urban Carlisle and the rural areas surrounding it, and the boundaries are coterminous with those of Carlisle City Council. It includes Brampton and Longtown to the Scottish/Northumberland borders, and Raughton Head and Dalston to the South.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Penrith And Eden Valley

1)Short description

This area is made up of urban Penrith and the surrounding rural area. This includes Southwaite and Alston to the north, and Patterdale, Glenridding and Temple Sowerby to the South/East.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: South Eden And East Cumbria

1)Short description

This area is to the eastern edge of the county, and includes Brough, Appleby and Kirkby Stephen to the east, and Tebay and Shap to the south.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: kendal and South/East Cumbria

1)Short description

This area is made up of Kendal and the surrounding rural area, and South to the boundaries of Lancashire and Yorkshire, including Sedburgh, Kirkby Lonsdale, Arnside, and Northwards to Windermere and Ambleside.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Barrow And South Cumbria

1)Short description

This area is made up of Barrow town and Walney Island, including the surrounding rural area, but includes Ulverston and Coniston to the North and Grange-over-sands to the East.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Millom And South Copeland

1)Short description

A large geographic area but with a small population, and includes Millom and Broughton-in-Furness, and North to Ravenglass and Waberthwiate.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Whitehaven And North Copeland

1)Short description

This area is made up of Whitehaven and the surrounding area, and includes Cleator Moor, Egremont and then south to Seascale/Holmrook.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: South Allerdale

1)Short description

This area includes Workington and Maryport, and approximately follows the A66 corridor covering Cockermouth and Keswick/Derwentwater.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: North Allerdale

1)Short description

This area is made up of North Allerdale and includes the coastal towns Allonby and Silloth, and inland to Aspatria, Kirkbride and Wigton, and as east to Caldbeck.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement.
Parent company and/or other guarantees of performance and financial liability may be required by Cumbria County Council if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NWCE-9GUK9N
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.4.2014 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 18.4.2014 – 09:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised staff from within Legal and Democratic Services will break the electronic seal on our e-tendering tool, The Chest.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen.

On the next screen enter the contract Reference NWCE-9GUK9N in the box labelled ‘contains’ then click search.
Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. if you are not already registered on the www.thechest.org.uk you will need to return to the home page and click on ‘Register FREE’ link in the navigation area on the left of the screen.

Registration is free of charge and your username and password will be emailed to you.
Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age,disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector.
Economic operators are required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority’s supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(I) Not to award any contract as a result of the procurement process commenced by publication of this notice;and
(II) To make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The Contracting Authority reserve the right to use any electronic portal during the life of the agreement.
The duration referenced in Section II.1.4 is for the dureation of the contract which is 1.9.2014 to 31.8.2017 but there is an optional extension up to 31.8.2018.
The value provided in Section II.1.4 is an estimate only.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Mr Alan Ratcliffe
Cumbria County Council The Courts English Street
CA3 8NA Carlisle
UNITED KINGDOM
E-mail: alan.ratcliffe@cumbria.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.3.2014