Funeral Services Tender Lothian

Funeral Services Tender Lothian

The Planned Uplift and Transportation of Human Remains.

UK-Edinburgh: Funeral services

2013/S 028-043674

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lothian and Borders Police Board
Corporate Procurement Team, 254 / 256 Causewayside
For the attention of: Ron Hardwick FCIPS
EH9 1UU Edinburgh
Telephone: +44 1316628400
Fax: +44 1316628425

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The Planned Uplift and Transportation of Human Remains
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edinburgh City, the Lothians and the Scottish Borders.
NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 125 000 and 135 000 GBP

II.1.5)Short description of the contract or purchase(s)

The objective of the Contract is to provide a service to the Client for the transfer of human remains to a mortuary from the location (‘location’ means either/or St John’s Hospital, Livingston and Borders General Hospital, Melrose). In a few circumstances, the location may include other places within Edinburgh, the Lothians and Scottish Borders. The Contractor is required to remove human remains when instructed by the Police. Instructions may also be issued by the Procurator Fiscal, who, for the purpose of this Contract is authorised by the Client to issue such instructions in terms of this Contract.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated negotiated
This Tender originally formed Lot 2 of SB/LBP/1042, but the prices for that Lot when tenders were returned and evaluated were unaffordable and unsustainable. This is in effect a re-tender, although Lot 1 will be successfully concluded in due course without recourse to re-tendering. Lot 2 now becomes the sole Lot for the purposes of this re-tender. The Corporate Procurement Team is using an Accelerated Negotiated Procedure (with Notice) under Regulation 13 (a) (ii). This provides a derogation in cases where there have been ‘unacceptable tenders following an evaluation made in accordance with regulation 15(11) or 16(7)’ (an open or restricted procedure – we used the latter). This has happened with Lot 2, though not Lot 1.
Regulation 14(1)(a)(i) has to be applied, and that means that every firm who tendererd must be given the opportunity to tender again. We are going one step further – we are notifying all previous candidates that expressed an interest in SB/LBP/1042 and encouraging them to tender.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Refer to Tender document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.2.2013 – 12:20
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds
VI.3)Additional information

Only the Candidates that expressed an interest in SB/LBP/1042 will be considered for this Tendering opportunity. No other Tenders will be accepted from any other source.
Tenders can only be downloaded from the Bluelight E Tendering Portal, to be found at

Any queries regarding Bluelight must be directed to the Bluelight Helpdesk. Bluelight Etendering System Administrators, Commercial Services, Devon and Cornwall Constabulary.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Lothian and Borders Police Board will issue to all tenderers by electronic means a formal Notification of the successful tenderer(s) appointed to the public term contract. The Notification will give reasons for the appointments and the earliest date that the appointments will be concluded, which date shall not be less than 10 days from the issue of the Notification. If proceedings are served on Lothian and Borders Police within this 10-day period the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2006 provide for aggrieved parties to take action in the Sheriff Court or Court of Session. Any proceedings bought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within 3 months of the date, which the unsuccessful tenderer knew, or ought to have known, of the alleged infringement of the public procurement rules. Any proceeding seeking an ineffectiveness order must be brought within 30 days of the relevant date under Regulation 47.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.2.2013