Furniture Removal Cardiff

Furniture Removal Cardiff

The Council requires a furniture removals and storage service for offices, schools, housing and other council establishments.

UK-Cardiff: Warehousing services

2013/S 056-092250

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

County Council of the City and County of Cardiff (Cardiff Council)
County Hall, Atlantic Wharf, Cardiff
For the attention of: Shauket Ali
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: VI.3 Additional Information – below for instructions on how to participate
E-mail: VI.3 Additional Information – below for instructions on how to participate
Fax: VI.3 Additional Information – below for instructions on how to participate

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Furniture removal and storage services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Delivery within the boundary of Cardiff County Council
NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: n/a
Duration of the framework agreement

Duration in months: 42
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council requires a furniture removals and storage service for offices, schools, housing and other council establishments. As well as carrying out the actual move and providing storage for furniture, the successful suppliers may be required to carry out site surveying, planning, project management, risk assessments, packing and crate management, IT equipment relocation, furniture relocation, storage for other furniture and flexible retrieval, property protection, insurance, and waste disposal. Suppliers shall be expected to offer a full site survey where the Council requires, with advice and consultation, and submit a detailed quotation for consideration by the relevant customer for each project required under the Contract. Community benefits do not apply to this contract
II.1.6)Common procurement vocabulary (CPV)

63122000, 63120000, 63100000, 63121100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council requires a furniture removals and storage service for offices, schools, housing and other council establishments. As well as carrying out the actual move and providing storage for furniture, the successful suppliers may be required to carry out site surveying, planning, project management, risk assessments, packing and crate management, IT equipment relocation, furniture relocation, storage for other furniture and flexible retrieval, property protection, insurance, and waste disposal. Suppliers shall be expected to offer a full site survey where the Council requires, with advice and consultation, and submit a detailed quotation for consideration by the relevant customer for each project required under the Contract.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 42 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None required at this stage, however Cardiff Council reserves the right to request a parent company and/or other guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation to tender (ITT) documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as ”prime contractor” (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) Is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
Fulfils any of the circumstances set out in Regulations 23(1) and/or 23(4) of the Public Contracts Regulations 2006.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be stated in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Can be obtained from the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

8089CCC
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.4.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 3.5.2013 – 12:00
Place:

Cardiff County Council, County Hall, Cardiff

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This procurement exercise is being carried out via the Bravo Solutions e-tendering portal and you are required to register your company’s details so that you can access the electronic copy of the tender documents when they become available. Please visit www.etenderwales.bravosolution.co.uk

The process of registering on the website is free and simple. If you have any queries please contact BravoSolution Helpdesk (details on the webpage) as they will be able to resolve any problems you may have.
Suppliers instructions for expressing interest in this Tender:
1. Register your company on the eTenderwales portal (this is only required once):
— browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,

— click the “Click here to register” link,
— accept the terms and conditions and click “continue”,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an interest in the tender:
— login to the portal with the username/password,
— click the “Open Access ITTs” link. (These are Invitation to Tender open to any registered supplier),
— click on the relevant ITT to access the content. ITT: 38591 (project 25241).
Project Ref 8089CCC:
— click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— this will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender:
— you can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then, follow the onscreen instructions to complete the ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— eMail: help@bravosolution.co.uk,

— phone: 0800 368 4850 / Fax: 020 7080 0480.
Please note the following.
— the user who registers your expressions of interest will be the only point of contact for the Tender and receive all communications and documents through Bravo,
— you must download the documents yourself after you have expressed an interest, they will NOT be sent to you,
— expressions of Interest will ONLY be accepted through the E Bravo Portal,
— All documentation must be returned electronically via the E Bravo Portal.
Deadlines and contacts:
— The deadline for the Electronic return of the completed Tender is: 12:00 on 3.5.2013.
— The deadline for any clarification/ questions regarding this procurement will be: 12:00 on 26.04.2013. Please note the Council will not respond to any dialogue after this date.
You must submit your Tender via Cardiff Council e-tendering tool at https://etenderwales.bravosolution.co.uk/web/login.shtml no later than 12:00 on Friday 3.5.2013 “the Deadline”. Tenders may be submitted at any time before the closing date. Tenders received before this deadline will be retained unopened until the closing date.

The Government has developed an approach to ensuring that previous poor performance by suppliers can be taken into account and robustly assessed prior to entering into certain new contracts (as described in “Procurement Policy Note – Taking Account of Bidders’ Past Performance”. This will give Government confidence, based on past performance, that those awarded such contracts will perform them satisfactorily in accordance with their terms.
The policy is that, as part of any assessment of a bidder’s technical and professional ability, Departmental Bodies should ensure that any failure to discharge obligations under the previous principal relevant contracts of those who will be involved in performing the contract (if awarded to the bidder) is taken into account in the assessment of whether specified minimum standards for reliability for such contracts are met.
In addition, under the policy, Departmental Bodies will re-assess reliability based on past performance before key points in the procurement process (i.e. short listing, preferred bidder status, conclusion of contract etc.). Bidders will accordingly be asked to update the evidence they provide in relation to past performance to reflect more recent performance on new or existing contracts (or to confirm that nothing has changed).
Buy4Wales Reference Number: 34333

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 day calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contract Regulations 2006 (SI2006 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be bought within the applicable Limitation period.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.3.2013

Requirement: Furniture Removal