Furniture Removal and Storage 2014–2017 Glasgow

Furniture Removal and Storage 2014–2017 Glasgow

The Wheatley Housing Group intend to enter into an arrangement for the removal of domestic and commercial customers’ belongings from their existing residence to either a permanent relocation address or to storage.

United Kingdom-Glasgow: Storage and warehousing services

2014/S 068-116915

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Wheatley Housing Group
Wheatley House, 25 Cochrane Street
For the attention of: June Baxter
G1 1HL Glasgow
UNITED KINGDOM
Telephone: +44 1412746488
E-mail: june.baxter@wheatley-group.com

Internet address(es):

General address of the contracting authority: http://www.wheatley-group.com

Address of the buyer profile: http://gha.g2b.info/index.htm

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Wheatley Housing Group
25 Cochrane Street
G1 1HL Glasgow
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Furniture Removal and Storage 2014–2017.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKM3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Storage and warehousing services. Storage and retrieval services. Storage services. Furniture Removal and Storage Service. The Wheatley Housing Group intend to enter into an arrangement for the removal of domestic and commercial customers’ belongings from their existing residence to either a permanent relocation address or to storage. They will also arrange for a disposal service to remove previous tenants’ belongings, as and when required. The supply and delivery of disposal boxes will be a provision of the contract.
Supplier(s) will be required to cater for the Groups’ customers, located in a range of local communities including Glasgow, Edinburgh, West Lothian, North Lanarkshire, South Lanarkshire, West Dunbartonshire, Renfrewshire, Argyll and surrounding areas. The dwellings will comprise a variety of property types which include: low rise & multi storey blocks, tenements, four-in-a-block, townhouses, etc.
The contract will be based on the Wheatley Housing Group’s General Conditions of Contract for Services.
Supplementary information about the contract and its main provisions are as set out in the contracting authority’s pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
More detailed information will be presented in the tender documentation/ descriptive documents which will be issued to those organisations that are selected to be invited to tender.
II.1.6)Common procurement vocabulary (CPV)

63120000, 63121000, 63121100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated amount of this contract is between 900,000 GBP and 1 million GBP. The contract shall comprise the removal of belongings from the Wheatley Groups’ social housing and domestic customers’ from their existing residence or place of work to either a permanent relocation address or to storage. The supplier will also include in their bid the cost of arranging a disposal service to remove previous tenants’ belongings, as and when required. The supply and delivery of disposal boxes is also a provision of the contract to be included within the supplier’s bid. Occasionally there will be a need for these services on an emergency basis. The supplier will also include within their bid a cost to remove, store and dispose of items from commercial properties .
Estimated value excluding VAT:
Range: between 900 000 and 1 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial duration of the contract will be for 3 years with an option to extend for a period of 1 further year.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be specified within the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be specified within the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be specified within the contract documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The suppliers and their supply chain will be required to actively participate in the achievement of social,environmental and/or sustainability policy objectives relating to community benefits and supply chain initiatives.Accordingly, contract performance conditions and evaluation criteria may relate in particular to social andenvironmental considerations. Details will be set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 52 of Directive 2004/18/C and Regulations 23 to 26 of the Public Contracts (Scotland) Regulations 2006 and as set out in the Contracting Authorities Prequalification Questionnaire which will be provided to applicants whosubmit a request to participate. Supplier(s) should be members of the British Association of Removers.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: Details will be set out in the Pre-Qualification Questionnaire which will be provided to applicants who submit a request to participate.
Minimum level(s) of standards possibly required: Applicants will require to meet the minimum standards of economic and financial standing as set out in the pre-qualification questionnaire. Minimum insurance requirements are:
— employers liability: 10 000 000 GBP minimum requirement,
— public and products liability: 10 000 000 GBP minimum requirement,
— professional indemnity: 5 000 000 GBP minimum requirement.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be set out in the Pre-Qualification Questionnaire which will be provided to applicants who submit a request to participate.
Minimum level(s) of standards possibly required:
Details will be set out in the Pre-Qualification Questionnaire which will be provided to applicants who submit a request to participate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The contracting authority will score responses to the pre-qualification in accordance with the methodology therein in order to identify the ranking of applicants. The eight organisations / consortia who have achieved the highest scores (subject to their having achieved the minimum score of 60) will be selected to be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

315
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.6.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The pre-qualification questionnaire must be completed and submitted electronically using the delta-esourcing web portal.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta.You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in and add the following access code: 92SR8G76X7. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response is 12:00 noon on the date set out in IV.3.4 above. Please ensure that you allow yourself plenty of time to upload your documents when responding to this invitation prior to the closing date and time.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on +44 8452707050 or email helpdesk@delta-esourcing.com.

Suppliers shall be aware that the date referred to in IV.3.5 is a best estimate only at the time of dispatch of this notice and the contracting authority reserves the right to alter such date. The contracting authority reserves the right not to award any contract as a result of the procurement process initiated by this notice and in such an event will not be liable for any costs incurred by any party.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=94027990

GO Reference: GO-201442-PRO-5574527

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of a 10 calendar day standstill period once the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants can make a written request for de-brief information and the this information must be provided within 15 days of this written request being received. Such additional information should be requested from the address in I.1. If an appeal regarding the award of contract has not been successfully resolved, The Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 30 days).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.4.2014