Furniture Supply Framework for the Welsh Public Sector

Furniture Supply Framework for the Welsh Public Sector

The National Procurement Service, on behalf of the Welsh Public Sector, wishes to establish a collaborative framework agreement for the provision of furniture solutions. 3 Lots.

United Kingdom-Caerphilly: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2019/S 237-581001

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: National Procurement Service (Welsh Government)
Postal address: T’yr Afon, Bedwas Road
Town: Caerphilly
NUTS code: UKL
Postal code: CF83 8WT
Country: United Kingdom
Contact person: Kristy Roberts-Medcraft
E-mail: NPSConstructionandFM@gov.wales
Internet address(es):Main address: http://npswales.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Central Purchasing Body

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NPS Provision of Furniture Solutions Framework

Reference number: NPS-CFM-0092-18

II.1.2)Main CPV code

39000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The National Procurement Service (NPS), on behalf of the Welsh Public Sector, wishes to establish a collaborative framework agreement for the provision of furniture solutions.

Key areas include but are not limited to:

Lot 1: Office Furniture;

Lot 2: Education Furniture;

Lot 3: Furniture Reserved Lot.

The lots will be zoned geographically as described in the specification.

II.1.5)Estimated total value

Value excluding VAT: 45 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Office Furniture

Lot No: 1

II.2.2)Additional CPV code(s)

39000000
39130000
50850000
79934000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

The National Procurement Service, wishes to establish a framework agreement for the provision of furniture solutions.

This lot will cover office furniture, associated products and space planning and design.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Education Furniture

Lot No: 2

II.2.2)Additional CPV code(s)

39000000
39160000
39161000
50850000
79934000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

The National Procurement Service, wishes to establish a framework agreement for the provision of furniture solutions.

This lot will cover education furniture, associated products and space planning and design.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Furniture Reserved Lot

Lot No: 3

II.2.2)Additional CPV code(s)

39000000
39130000
50850000
79934000
39161000
39160000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This lot is reserved for supported businesses under Regulation 20 of The Public Contracts Regulations 2015.

The National Procurement Service, wishes to establish a framework agreement for the provision of furniture solutions.

This lot will cover general furniture requirements and could include associated products and space planning and design.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 84
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 060-138122

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/01/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/01/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

November 2023.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Over 73 public sector organisations in Wales have committed to the NPS in principle, including all local authorities, NHS Bodies, Welsh Government, Welsh Government Sponsored Bodies, police, fire and rescue services, higher and further education, voluntary organisations and charities.

In accordance with Regulation (35) of the Public Sector Regulations 2015, these procedures for awarding call-off contracts under the framework may be applied only between the contracting authorities identified in the tender documentation.

A copy of this list (Appendix 1) has been uploaded in the supplier attachments area of the ITT at the time the notice was published to ensure compliance with the requirements of the Public Contracts Regulations.

The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of the framework.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=97641

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Community benefits will be adopted on a non-core basis.

(WA Ref:97641)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Official name: National Procurement Service (Welsh Government)
Postal address: T’yr Afon, Bedwas Road
Town: Caerphilly
Postal code: CF83 8WT
Country: United Kingdom
Telephone: +44 3007900170Internet address: http://npswales.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/12/2019