Furniture Tender Scotland

Includes other requirements (eg Document Management). The Scottish Ministers acting through Scottish Procurement.

UK-Glasgow: furniture

2012/S 79-130122

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Scottish Ministers acting through Scottish Procurement
2nd Floor Europa Building, 450 Argyle Street
Contact point(s): Scottish Procurement
For the attention of: Susan McPherson
G2 8LG Glasgow
UNITED KINGDOM
Telephone: +44 1412425935
E-mail: susan.mcpherson@scotland.gsi.gov.uk
Fax: +44 1412425599

Internet address(es):

General address of the contracting authority: http://www.scotland.gov.uk/Topics/Government/Procurement

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10622

Further information can be obtained from: The Scottish Ministers acting through Scottish Procurement
2nd Floor Europa Building, 450 Argyle Street
Contact point(s): Scottish Procurement
For the attention of: Susan McPherson
G2 8LG Glasgow
UNITED KINGDOM
Telephone: +44 1412425935
E-mail: susan.mcpherson@scotland.gsi.gov.uk
Fax: +44 1412425599
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Scottish Ministers acting through Scottish Procurement
2nd Floor Europa Building, 450 Argyle Street
Contact point(s): Scottish Procurement
For the attention of: Susan McPherson
G2 8LG Glasgow
UNITED KINGDOM
Telephone: +44 1412425935
E-mail: susan.mcpherson@scotland.gsi.gov.uk
Fax: +44 1412425599
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement

Tenders or requests to participate must be sent to: The Scottish Ministers acting through Scottish Procurement
2nd Floor Europa Building, 450 Argyle Street
Contact point(s): Scottish Procurement
For the attention of: Susan McPherson
G2 8LG Glasgow
UNITED KINGDOM
Telephone: +44 1412425935
E-mail: susan.mcpherson@scotland.gsi.gov.uk
Fax: +44 1412425599
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Accountant in Bankruptcy

Crown Office and Procurator Fiscal Service

Historic Scotland

HM Inspectorate of Education

National Archives of Scotland

Scottish Courts Service

Scottish Prison Service

Scottish Public Pensions Agency

Social Work Inspection Agency

Student Awards Agency for Scotland

Transport Scotland

The Scottish Government Core Directorates

Architecture and Design Scotland

General Teaching Council for Scotland

Highlands and Islands Enterprise

Learning and Teaching Scotland

Local Government Boundary Commission for Scotland

Mental Welfare Commission for Scotland

National Museums of Scotland

Royal Commission on the Ancient and Historical Monuments of Scotland

Scottish Arts Council

Scottish Children’s Reporter Administration

Scottish Commission for the Regulation of Care

Scottish Criminal Cases Review Commission

Scottish Enterprise

Scottish Environment Protection Agency

Scottish Further and Higher Education Funding Council

Scottish Law Commission

Scottish Legal Aid Board

Scottish Natural Heritage

Scottish Qualifications Authority

Scottish Screen

Scottish Social Services Council

Skills Development Scotland

Sport Scotland

Visit Scotland

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Central Scotland Fire and Rescue Service

Dumfries and Galloway Fire and Rescue Service

Fife Fire and Rescue Service

Grampian Fire and Rescue Service

Highlands and Islands Fire and Rescue Service

Lothian and Borders Fire and Rescue Service

Strathclyde Fire and Rescue Service

Tayside Fire and Rescue Service

Central Scotland Police

Dumfries and Galloway Constabulary

Fife Constabulary

Grampian Police

Lothian and Borders Police

Northern Constabulary

Strathclyde Police

Tayside Joint Police Board

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Quality Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

Aberdeen College

Adam Smith College

Angus College

Anniesland College

Ayr College

Banff and Buchan College

Barony College

Borders College

Cardonald College

Carnegie College

Central College of Commerce

Clydebank College

Coatbridge College

Cumbernauld College

Dumfries and Galloway College

Dundee College

Edinburghs Telford College

Elmwood College

Forth Valley College

Glasgow College of Nautical Studies

Glasgow Metropolitan College

Inverness College

James Watt College

Jewel and Esk College

John Wheatley College

Kilmarnock College

Langside College

Lews Castle College

Moray College

Motherwell College

Newbattle Abbey College

North Glasgow College

North Highland College

Oatridge College

Orkney College

Perth College

Reid Kerr College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

Stevenson College

Stow College

West Lothian College

Edinburgh College of Art

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Scottish Academy of Music and Drama

Scottish Agricultural College

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Cairngorms National Park Authority

General Register Office for Scotland

Office of Scottish Charity Regulator

Registers of Scotland

Forestry Commission Scotland

Audit Scotland

Student Loans Company Limited

Northern Lighthouse Board

Equality and Human Rights Commission

City of Glasgow College

Please also refer to the additional information section

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for supported factories and businesses.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This Framework is reserved for supported factories and businesses as defined in regulation 7 of the Public Contracts (Scotland) Regulations 2006 (Article 19 of Directive 2004/18/EC).
The Scottish Ministers acting through Scottish Procurement is establishing a framework agreement for use by Scottish public sector bodies.
There is a requirement to provide the following products/services under the Framework:
Lot 1 – furniture and associated products.
Lot 2 – document management.
Lot 3 – textiles / personal protective equipment (PPE).
Lot 4 – signage.
The framework is expected to be awarded by September 2012. The duration of the framework will be 2 years with options to extend (at the Authority’s discretion) for a further 2 years (in 12 month stages).
Note: this tender will be carried out using the Scottish Government eSourcing portal – Public Contracts Scotland – tenders. The site requires you to register to obtain the tender documentation. More details on how to register can be found here:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Returned tenders should also be submitted through the Scottish Government eSourcing portal – Public Contracts Scotland – tenders. Full instructions on how to do this can be found in the Supplier User Guides, available on the Public Contracts Scotland – tenders web site.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=221059.

II.1.6)Common procurement vocabulary (CPV)

39100000, 72512000, 35113400, 34928470

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is a framework agreement. The quantity and scope of work under the framework will depend on requirements that arise from time to time. Please also refer to the information about Lots for further information.
Estimated value excluding VAT:
Range: between 5 000 000 and 20 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The duration of the framework is 24 months with an option to extend, at the Authority’s discretion, for a further 24 months (in 12 month stages).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Furniture and associated products

1)Short description

Provision of furniture and associated products to include the following categories:
a) Bedroom furniture;
b) Office furniture;
c) Educational / laboratory furniture;
d) Conference furniture;
e) Cafe / restaurant furniture;
f) Kitchen units;
g) Furnished & student accommodation;
h) Beds & mattresses;
i) Soft furnishings & upholstery.
Also included is the design, manufacture, installation/assembly, recycling, disposal & delivery of the above.

2)Common procurement vocabulary (CPV)

39100000

3)Quantity or scope

This is a framework agreement. The quantity and scope of work under the Framework will depend on requirements that arise from time to time.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Applicant may apply for one or more of the categories within lot 1.
The duration of the framework is 24 months with the option to extend, at the authorities discretion, for a further 24 months (in 12 month stages).
Maximum number of suppliers envisaged for each label is as follows:
a) Bedroom furniture – 10;
b) Office furniture – 10;
c) Educational / laboratory furniture – 6;
d) Conference furniture – 6;
e) Cafe / restaurant furniture – 6;
f) Kitchen units – 6;
g) Furnished & student accommodation – 6;
h) Beds & mattresses – 10;
i) Soft furnishings & upholstery – 10.
The Invitation to tender documentation will provide full details of the specification.

Lot No: 2 Lot title: Document Management

1)Short description

Provision of document management to include (but not limited to); document scanning, handling, printing, archiving, design, print, fulfilment, mailing services and associated support services and document management solutions.

2)Common procurement vocabulary (CPV)

72512000

3)Quantity or scope

This is a framework agreement. The quantity and scope of work under the framework will depend on requirements that arise from time to time.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The duration of the framework is 24 months with the option to extend, at the authorities discretion, for a further 24 months (in 12 month stages).
Maximum number of suppliers envisaged = 5.
The Invitation to Tender documentation will provide full details of the specification.

Lot No: 4 Lot title: Signage

1)Short description

Provision of signage to include (but not limited to);
Displays, fascia signs, illuminated signage, flat cut & fabricated letters, pavement signs, freestanding signs, street name plates, window graphics, vehicle livery, labels & stickers, road traffic signs, safety signs, engraving, screen printing, nameplates and building graphics.

2)Common procurement vocabulary (CPV)

34928470

3)Quantity or scope

This is a framework agreement. The quantity and scope of work under the Framework will depend on requirements that arise from time to time.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The duration of the framework is 24 months with the option to extend, at the authorities discretion, for a further 24 months (in 12 month stages).
Maximum number of suppliers envisaged = 5.
The invitation to tender documentation will provide full details of the specification.

Lot No: 3 Lot title: Textiles / personal protective equipment (PPE)

1)Short description

Provision of textiles / personal protective equipment (PPE) to include (but not limited to);
Specialist clothing, textiles and solutions (for example, protective clothing, work wear & uniforms for the fire, police & health sectors).
Also included is medical body bags, marine leisure/commercial clothing and equipment and bespoke PPE.

2)Common procurement vocabulary (CPV)

35113400

3)Quantity or scope

This is a Framework agreement. The quantity and scope of work under the Framework will depend on requirements that arise from time to time.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Company guarantees may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No particular legal form required but successful group/consortium bidders will be required to accept joint and several liability before being awarded a place on the Framework.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Scottish Government wishes to ensure that supported factories and supported businesses benefit from this opportunity to the maximum extent possible. Therefore, if it is proposed to enter into a consortium and/or use sub-contractors for the purposes of performing elements of the contract, the successful bidder will need to demonstrate how the consortium and such sub-contractors meet the definition of a supported factory or supported business (as defined in regulation 7 of the Public Contracts (Scotland) Regulations 2006 and Article 19 of Directive 2004/18/EC).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The invitation to tender documentation will be used to assess whether tenderers have the capability and capacity to deliver the requirements under the framework.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The invitation to tender documentation will be used to assess whether tenderers are suitably qualified and experienced and have the financial standing to perform the requirements under the framework.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The invitation to tender documentation will be used to assess whether tenderers have the capability and capacity to deliver the requirements under the framework.

III.2.4)Information about reserved contracts

The contract is restricted to sheltered workshops

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SP-12-002

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.5.2012

IV.3.4)Time limit for receipt of tenders or requests to participate

6.6.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Date: 6.6.2012 – 12:00
Place:

2nd Floor Europa Building, 450 Argyle Street, Glasgow G2 8LG, UNITED KINGDOM.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The framework is being let in accordance with the Review of Public Procurement in Scotland which recommended that, where appropriate, contracts are made available to the wider public sector. The framework will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish fire & rescue authorities, Scottish joint fire and rescue boards, Scottish police authorities, Scottish joint police boards, Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, Equality and Human Rights Commission, further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
Information about Agencies of the Scottish Ministers and offices in the Scottish Administration which are not ministerial offices is available at http://www.scotland.gov.uk/Topics/Government/public-bodies/government-scotland. Scottish Non-Departmental Public Bodies are listed at http://www.scotland.gov.uk/Topics/Government/public-bodies/directory. Information about the Review of Public Procurement in Scotland, Procurement Scotland and links to the other Centres of Expertise are available at http://www.scotland.gov.uk/Topics/Government/Procurement.

(SC Ref:221059).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (as amended) may bring proceedings in the Sheriff Court or Court of Session.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.4.2012