Futures Framework – Research Framework

Futures Framework – Research Framework

We are establishing a pan-government futures framework which will make horizon scanning easily accessible to all UK Government departments.

United Kingdom-Swindon: Research and development services and related consultancy services

2014/S 250-444859

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): Research Team
SN2 1FF Swindon
Telephone: +44 1793867005
E-mail: research@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UK Shared Business Services Ltd
E-mail: expressionofinterest@ccs.gsi.gov.uk
Internet address: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respondtender

Tenders or requests to participate must be sent to: UK Shared Business Services Ltd
E-mail: expressionofinterest@ccs.gsi.gov.uk
Internet address: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respondtender

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Public Procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See V1.3)

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Futures Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 8: Research and development services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

We are establishing a pan-government futures framework which will make horizon scanning easily accessible to all UK Government departments. The contract will be for a period of 2 years with the option to extend on an annual basis for a further 2 years.

II.1.6)Common procurement vocabulary (CPV)

73000000, 73000000, 73100000, 73110000, 73120000, 73200000, 73210000, 73220000, 73300000, 73400000, 73410000, 73420000, 73430000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Due to a recent study we have identified the need for a futures and horizon scanning framework in government policy.
About UK Shared Business Services Putting the business into shared services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Grants Admissions, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams. UK SBS is a people rather than task focused business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer. UK Shared Business Services Ltd changed its name from RCUK Shared Services Centre Ltd in March 2013.
Our Customers Growing from a foundation of supporting the Research Councils, 2012/13 saw Business Innovation and Skills (BIS) transition their procurement to UK SBS and Crown Commercial Service (CCS) agree a Memorandum of Understanding with UK SBS to deliver two major procurement categories (construction and research) across Government. UK SBS currently manages 700 000 000 GBP expenditure for its Customers, our growth projections anticipate this will rise to 1 bn GBP in 2013/14. UK SBS is procuring the Contract as a central purchasing body for itself and Customers who are Other Public Bodies (OPB’s). This means that OPB’s referred to in the OJEU Notice may also participate in the Contract.

Detailed on the UK SBS Ltd website is a list of all organisations, institutes, centres and bodies (Authorised Entities) that may also use any appropriately advertised Contract let by UK Shared Business Services Ltd The full list can be accessed from the following link: (Existing customers)http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

Pan Government customer http://rcuksscltd/procurement/teamsite/Pages/SourcingContract.aspx

Estimated value excluding VAT:
Range: between 500 000 and 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a period of 2 years with the option to extend on an annual basis for a further 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability maybe required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids to be priced in GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium to have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to the framework agreement and any subsequent contracts.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account.
This includes commitments relating to public expenditure, intended to help achieve better value for money.
As part of the transparency agenda, government has made the following commitments with regard to procurement and contracting:
All new central government ICT contracts over the value of 10 000 GBP to be published in full online from July 2010;
All new central government sourcing documents for contracts over 10 000 GBP to be published on a single website from September 2010, with this information to be made available to the public free of charge.
New items of central government spending over 25 000 GBP to be published online from November 2010.
All new central government contracts to be published in full from January 2011.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract between the supplier and government will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing law and for the protection of national security.
Service providers must clearly demonstrate recent successful experience in similar projects and environments.
Potential suppliers will be excluded if one of the following applies, the supplier is in a state of bankruptcy, insolvency, compulsory winding up, administration, receivership, composition with creditors or any analogous state or subject to relevant proceedings, has been convicted of a criminal offence related to the business of professional misconduct, has committed an act of grave misconduct in the course of business has not fulfilled obligations relating to the payment of taxes is guilty of serious misrepresentation in supplying information required by the authority, is not in the possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to a (Request for Information / Request for Proposal).
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite.
To participate in this procurement, participants must first be registered on the e-Sourcing Suite.

If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.

Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-am-supplier/respondtender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by e-mailingexpressionofinterest@ccs.gsi.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; the name and contact details for the registered individual sending the e-mail. Crown Commercial Service (CCS) will process the e-mail and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris e-mail messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these e-mails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Help desk: Free phone: +44 3450103503 e-mail: supplier@ccs.gsi.gov.uk Training support to respond to a requirement is available to bidders athttp://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to (Request for Information / Request for Proposal).
The sourcing documents can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

We will also require to see at least one of the following documents
Note – if you have been trading for more than 3 years we will require you to produce Document 1
Document 1 — A copy of your audited accounts for the most recent 2 years;
Document 2 — A statement of your turnover, profit and loss account and cash flow for the most recent year of trading;
Document 3 — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
Document 4 — Alternative means of demonstrating financial status if trading for less than a year;
Document 5 — Parent Company accounts (if applicable);
Document 6 — Deeds or guarantee;
Document 7 — Accountants references;
Document 8 — Management accounts;
Document 9 — Financial projections including cash flow forecasts;
Document 10 — Details and evidence of previous contracts.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to (Request for Information / Request for Proposal).

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1).

The Contracting Authority may have regard to any of the following means in its assessment:
(a) a list of the works carried out over the past 5 years or goods and services carried out in the past three years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 221-390784 of 15.11.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.2.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.2.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders


Electronically, via web-based portal.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Electronically, via web-based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The value provided in Section II.1.4) is only an estimate. We cannot guarantee to Bidders any business through this framework agreement.
UK Shared Business Services Ltd wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations):
Authorised Entities for UK SBS.
Core Customers: Associated Bodies.
The Contract will be open for use by all the Research Councils:
— The Science and Technology Facilities Council;
— The Medical Research Council;
— The Engineering and Physical Sciences Research Council;
— The Economic and Social Research Council;
— The Natural Environment Research Council;
— The Arts and Humanities Research Council;
— The Biotechnology and Biological Sciences Research Council; and
— UK Shared Business Services Ltd (UK SBS).

Any Research Council institute, research facility, centre or unit may also use the Contract. A complete list of such institutes can be accessed from the following link: www.uksbs.co.uk

Other Organisations:
The following organisations may also access the Contract:
— The Technology Strategy Board;
— Department of Business Innovation and Skills (BIS);
— Cancer Research UK;
— The Welcome Trust;
— Sanger Institute;
— Food Environment Research Agency;
— Health Protection Agency;
— National Physical Laboratory;
— Higher Education Funding Council for England (HEFCE);
— Natural History Museum;
— Health & Safety Laboratory (HSL);
— Food & Environment Research Agency (FERA);
— Defence Science & Technology Laboratory (DSTL);
— Animal Health & Veterinary Laboratories Agency (AHVLA);
— Health Protection Agency (HPA);
— Centre for Environment, Fisheries & Aquaculture Science (CEFAS);
— Home Office Scientific Development Branch (HOSDB);
— Environment Agency (EA);
— Food Standards Agency (FSA);
— The Francis Crick Institute;
— Trinity College Dublin (TCD);
— University College Dublin (UCD).
UK Universities:
The following University Purchasing Consortiums may also use the Contract:
— Advanced Procurement for Universities and Colleges, Scotland (APUC Ltd);
— Higher Education Purchasing Consortium Wales (HEPCW);
— London Universities Purchasing Consortium (LUPC);
— North Eastern Universities Purchasing Group (NEUPG Ltd);
— North Western Universities Purchasing Consortium (NWUPC Ltd);
— Southern Universities Purchasing Consortium (SUPC).
In addition, each individual UK University and associated college may also have access to use the Contract. The list of these is here.
Government Departments and NDPBs:
Any central government department, executive agency and non-departmental public body may also use the Contract. A full list of these can be found at:


NHS Bodies (i.e. Acute Trusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, NHS Hospital Trusts,Strategic Health Authorities, Mental Health Trusts, Special Health Authorities) may also use the Contract. A full list of such Authorities and Trusts can be found at:


Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide


Local Authorities







National Parks Authorities


Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but not Independent Schools


Police Forces in the United Kingdom


Fire and Rescue Services in the United Kingdom


NHS Bodies England









Hospices in the UK


Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom




Citizens Advice in the United Kingdom







Scottish Public Bodies
The framework agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office;the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing,bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by 1 or more of the foregoing and bodies more than half of the board of directors or members of which, or,in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
Scottish Government


Scottish Parliament


Scottish Local Authorities



Scottish Agencies, NDPBs


Scottish NHS Bodies


Scottish Further and Higher Education Bodies



Scottish Police


Scottish Housing Associations


The Scotland Office


Registered Social Landlords (Housing Associations) – Scotland


Scottish Schools
Primary Schools


Secondary Schools


Special Schools


Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh Local
Authorities, and all bodies covered by:




NHS Wales



Housing Associations – registered Social Landlords Wales


NI Public Bodies
Northern Ireland Government Departments


Northern Ireland Public Sector Bodies and Local Authorities


Schools in Northern Ireland


Universities in Northern Ireland


Health and Social care in Northern Ireland





Northern Ireland Housing Associations


Police Service of Northern Ireland


Any corporation established, or a group of individuals appointed to act together, for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character, and
(i) financed wholly or mainly by another contracting authority listed above in this section VI.3) of this notice;
(ii) subject to management supervision by another contracting authority listed above in this section VI.3) of this notice; or
(iii) more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, are appointed by another contracting authority listed above in this section VI.3) of this notice
(iv) an association of or formed by one or more of the Contracting Authorities listed above in this section VI.3) of this notice
A nominal Management Fee will apply to this framework. The sum will be paid by the Supplier to the Contracting Authority and will be based on the charges invoiced to the Authorised Entities.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
E-mail: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: