Gardening Services Barnsley

Gardening Services Barnsley

GARDENING SERVICES FOR BERNESLAI HOMES TENANTS. Contract Ref

HSG 4246
Title
GARDENING SERVICES FOR BERNESLAI HOMES TENANTS
Description
BARNSLEY METROPOLITAN BOROUGH COUNCIL FINANCE AND PROPERTY SELECT TENDER LIST Project:GARDENING SERVICES FOR BERNESLAI HOMES TENANTS Ref.:HSG 4246 Estimated value: £25,000.00. Contract Start: MAY 2012. Contract Completion: APRIL 2017. Description of Works: The scheme will include for providing gardening services to the tenants of Berneslai Homes. This will include for one-off garden clearance and improvement works, also for a regular maintenance option of gardens between April and October. NOTE:This scheme will be tendered electronically through the SCMS System. Tenderers must register their company at http://scms.alito.co.uk. Tenderers will then need to register their interest against this procurement exercise. To pre-qualify for this project, Tenderers will also need to submit information/relevant details requested under the “Request for Information Link” (The “Request for Information Link” sits under the advertisement notice on the SCMS System under the heading of What Next? and should be responded to via the system). Tenderers should also note that CHAS (Contractors’ Health and Safety Assessment Scheme) compliance is mandatory for all projects involving contractors/suppliers working on the Council’s premises and/or Contractors working on the Council’s behalf. Details of CHAS can be obtained from www.chas.gov.uk The above information/relevant details include: •Contact details for three relevant technical references. These references must relate to similar projects carried out in the last five years, and be provided by the contract administrator for that particular project, and must include that person’s telephone, email and fax details. Please note referees will be given a deadline by the Council to provide a reference, but it will be the contractor/supplier responsibility to liaise to ensure this reference is provided by the deadline date. It is mandatory that we receive two out of the three references specified to enable your submission to be evaluated. •Confirmation of compliance to the “Contractor’s Health and Safety Assessment Scheme” (CHAS) •Applicants expressing an interest will be required to submit the latest two years unabbreviated financial accounts of the company and of its ultimate parent company, where the accounts for that year(s) have not previously been submitted. These accounts/records, and those of its ultimate parent company, will then be used to carry out financial checks and establish the company’s financial position and therefore suitability for this contract. •Tenderers are to provide a list of projects undertaken within the last two years to demonstrate its experience in carrying out works of similar projects. Organisations not providing the above requested information or not reaching the Council’s financial threshold will automatically be excluded and will not proceed any further, this is either a pass or a fail requirement. Method of Selection: The information provided shall be evaluated and scored. The highest scoring organisations shall be ranked in order and form the select list to be invited to tender. The select list will generally range from between 4 and 7 organisations, which could be extended in order to ensure adequate competition. The information shall be scored out of a maximum of 50, as follows: Relevant Chas Accreditation, this is a pass/fail question 10 or 0. Sound Financial standing/achieving minimum threshold, this is a pass/fail question 10 or 0. Your organisation’s accounts will be analysed in order to make an assessment of your organisation’s financial performance and stability. This will inform judgement on your organisation’s ability to support, from a financial perspective, the contract on offer. Credit reference checks may also be undertaken. A Range of financial ratios are calculated in order to make an assessment of financial health of an Organisation. These include key ratios around liquidity, solvency and profitability. A scoring matrix will be used to determine the overall decision, which uses a weighted average of the financial ratios calculated. A banded scoring system is used which produces scores that are classified as ‘Good’, ‘Borderline’ or ‘Poor’. Where a ‘borderline’ score is achieved additional information may be requested to provide more reliability and assurance of the ability of the organisation to support the contract. As an indicator of capacity we would expect a Tenderer to have turnover in the region of 100,000.00 and/or be able to clearly evidence that they have sufficient financial and operational capacity to deliver a contract of this size. Successful applicants will initially be allocated a maximum permitted contract limit equal to a percentage of the organisation’s turnover. The percentage used will vary dependant on the matrix score achieved and the industry/nature of the contract. Average of the best two technical references: 20. Technical references shall be scored out of a maximum of 20, (the average of the best two reference received) as follows: •Performance History 10 [Scored by the Client nominated by the tenderer from 12 questions each out of a maximum score of 10 and totalling 120. The total score is divided by 12.] •Client Satisfaction 10 [Scored by the Client nominated by the tenderer from 6 questions each out of a maximum of 10 and totalling 60. The total score is divided by 6]. [Client scoring guide is: 0 is unratable; 1-3 Poor; 4-6 satisfactory; 7-10 good to excellent; a sample copy of the reference and scoring guide can be supplied upon request] Experience in the area of work 10 The list of projects provided to demonstrate experience in this area will be scored as follows: – Significant experience of similar projects 10 – Limited experience of similar projects 5 – No experience of similar projects 0 [Projects of a similar nature must match the project details described in the advert in all respects including nature/characteristics, duration and value.] K TEMPLE HEAD OF DESIGN AND PROCUREMENT, NPS BARNSLEY LTD PO BOX 634 BARNSLEY SOUTH YORKSHIRE S70 9GG FAO. MRS KAREN HEADEN- TELEPHONE 01226 774395 DESIGN AND PROCUREMENT HELPDESK (SCMS QUERIES OR TO REQUEST A SUPPLIER GUIDE) – TELEPHONE: 01226 774341 to be received by: 6th April 2012 CONTRACTORS/SUPPLIERS – Find business opportunities with the Council’s Finance and Property Directorate by registering (for free) at http://scms.alito.co.uk
Extension Terms
Response Required By
Fri 06 April 2012 at 12:00
Nature of Contract
Project
Contract Start Date
Tue 01 May 2012
Contract End Date
Contract Duration (months)
60

For further information please contact:

Contact
Karen Headen (Barnsley Metropolitan Borough Council)
Phone
01226-774395
Address
Town Hall BARNSLEY South Yorkshire