Gardening Support Service Winchester

Gardening Support Service Winchester

Hampshire County Council requires delivery of a county-wide Gardening Support Service for vulnerable older people, aged 60 plus. Contract duration is 30 months.

UK-Winchester: Health and social work services

2013/S 049-080059

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Adult Services, 3rd Floor Elizabeth II Court (West), The Castle
For the attention of: Nick Buchanan
SO23 8UQ Winchester
Telephone: +44 1962813874

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

ASD00087 Gardening Support Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
NUTS code UKJ33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Hampshire County Council requires delivery of a county-wide Gardening Support Service for vulnerable older people, aged 60 plus. Contract duration is 30 months.
The main aims of the service are to enable the service user to maintain their own accommodation, reduce the need to move on to a more intensive supported environment, signpost to other services and to encourage a sense of health and wellbeing. Please note that this is not intended to provide a comprehensive gardening maintenance scheme.
Where possible, the provider is expected to advise the service user on any alterations/adaptations to their gardens to reduce the amount of maintenance required.
The contract will be for a period of 30 months. The total contract value will be around
£412,282. Anticipated contract commencement will be 1st October 2013.
TUPE may apply.
More details regarding this tendering opportunity will be available to view on Hampshire County Council’s e-tendering system, In-Tend, from 8 March 2013.
Go to and then click on the Tenders button to view this opportunity. Guidance in the use of In-Tend can be found on the In-Tend site by clicking on Supplier Information. Expressions of interest must be made using In-Tend.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Total Contract Value = £412,282
Contract Duration = 30 months from 1 October 2013
Estimated value excluding VAT: 412 282,20 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 30 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As a result of the outcome of the Financial appraisal, tendering organisations may be required to submit a Deed of Guarantee (Parent Company Guarantee or Performance Bond).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be 4-weekly in advance.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tenderers must identify whether and which sub-contracting or consortium arrangements apply in the case of their Tender and precisely which entity they propose to be the Service Provider.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per ITT
Minimum level(s) of standards possibly required: The Council will obtain a financial appraisal report from N2 Check. The report provides the Council with an overall Risk Score which will be used to assess the Tenderer’s financial standing. Where a risk score is not available then an alternative method of financial assessment set out below will be used.
The Risk Score obtained (by either method) will be assessed against the criteria set out below:
Risk Score Evaluation Outcome
0-25 Fail
26-49 Pass – subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If either one of these cannot be provided this will result in a Fail.
Please note: a financial appraisal using the same process will be carried out on the Parent Company to assess its suitability to act as Guarantor.
50 and over Pass
Business Risk Score – Alternative Method
Where a risk score from N2 Check is not available then the following alternative method of assessing financial standing will be applied:
Criteria Weighting
Pre Tax Profit/Surplus – latest trading year (accounts) 7.5
Percentage of change in Pre Tax Profit/Surplus between latest 2 years evaluated 7.5
Percentage of change in Tangible Net Worth based on most recent 2 years of submitted statutory accounts 20
Tangible Net Worth based on latest set of statutory accounts (see below for how this is calculated) 35
Current Ratio 15
Gearing 15
Total 100
The following scoring mechanism will be used to assess all elements of the this evaluation:
– Excellent 100%
– Good 75%
– Satisfactory 50%
– Unsatisfactory 0%
Tangible Net Worth
Tangible Net Worth (TNW) is calculated on the following basis:
TNW = Total Assets less Intangible Assets less Total Liabilities
If a Tenderer has a negative TNW but believes there are specific factors which should be taken into account these will be considered. Consideration of these factors may lead to assurance being sought, such as a Parent Company Guarantee (e.g. for Inter-Company Loans).
If “No” is selected in response to Q28, and the Risk Score for the Tenderer indicates that either a Parent Company Guarantee or a Performance Bond is required, this will result in a Fail.
Evidence of the assurance required will be requested prior to contract award. If the successful Tenderer is unable to provide the evidence at that point the Council will be unable to proceed with contract award to that Tenderer.
At all times during the life of the contract the Service Provider must maintain the following minimum insurance levels:
– Public Liability £10,000,000
– Employer’s Liability £10,000,000
– Professional Indemnity £5,000,000
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:
Confirmation will be required that tendering organisations have or are willing to adopt policies as specified within the selection questionnaire.
Minimum level(s) of standards possibly required:
As per terms and conditions identified on ITT documentation
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.4.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.4.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 24.4.2013 – 14:00

Chief Executive’s Office, Hampshire County Council, The Castle, Winchester, SO23 8UJ.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This procurement will be undertaken using an e-tendering system which can be found at:

Once on the website, click on ‘current tenders’ for further information and instructions.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.3.2013