Gas and Electric Heating Maintenance Merseyside

Gas and Electric Heating Maintenance Merseyside

Gas and electric heating – servicing, maintenance, installation and property MOT’s.

UK-Birkenhead: repair and maintenance services

2012/S 60-097907

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wirral Partnership Homes
6 Europa Boulevard
For the attention of: Ian Roughley
CH41 1PE Birkenhead
UNITED KINGDOM
Telephone: +44 1516063097
E-mail: ianroughley@wphomes.org.uk

Internet address(es):

General address of the contracting authority: www.wphomes.org.uk

Electronic access to information: https://www.wphomes.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: refer to Section VI.3
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Gas and electric heating – servicing, maintenance, installation and property MOT’s.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKD54

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services. Gas appliance maintenance services. Central-heating installation work. Boiler installation work. District heating. Water heaters and heating for buildings; plumbing equipment. Electric instantaneous or storage water heaters and immersion heaters. Central-heating equipment. Domestic cooking or heating equipment. District heating boiler. Central-heating radiators and boilers and parts. Electrical installation work of heating and other electrical building-equipment. Surveying services. Long-distance heating. Smoke-detection apparatus. Heating-plant repair and maintenance work. Repair and maintenance services of boilers. Repair and maintenance services of electrical and mechanical building installations. Repair and maintenance services of central heating. Gas-fitting installation work. Solar installation. Roof insulation work. Other electrical installation work. Services related to water pollution. Technical testing, analysis and consultancy services. Composition and purity testing and analysis services. Technical inspection and testing services. Repair and maintenance services of gas-detection equipment. Repair and maintenance services of firefighting equipment. Solar panel roof-covering work. Thermal insulation work. Repair and maintenance services. Gas appliance maintenance services. Central-heating installation work. Boiler installation work. District heating. Water heaters and heating for buildings; plumbing equipment. Electric instantaneous or storage water heaters and immersion heaters. Central-heating equipment. Domestic cooking or heating equipment. District heating boiler. Central-heating radiators and boilers and parts. Electrical installation work of heating and other electrical building-equipment. Surveying services. Long-distance heating. Smoke-detection apparatus. Heating-plant repair and maintenance work. Repair and maintenance services of gas-detection equipment. Repair and maintenance services of firefighting equipment. Repair and maintenance services of boilers. Repair and maintenance services of electrical and mechanical building installations. Repair and maintenance services of central heating. Gas-fitting installation work. Solar installation. Solar panel roof-covering work. Roof insulation work. Thermal insulation work. Other electrical installation work. Services related to water pollution. Technical testing, analysis and consultancy services. Composition and purity testing and analysis services. Technical inspection and testing services. 3* Servicing and maintenance of domestic and commercial gas and electric heating systems, periodical electrical testing and domestic Legionella checks and replacement central heating systems. Checking of smoke detectors, energy property surveys at time of visit and the installation of renewable technologies in line with the Government’s green agenda including the provision for insulation installation and upgrading.
II.1.6)Common procurement vocabulary (CPV)

50000000 – CB30 – KA01 – KA03 – CB47 – BA09 – KA04 – FG04 – CB01 – IA36 – CB16, 50531200, 45331100, 45331110, 09323000, 39715000, 39715100, 39715210, 39721000, 42515000, 44620000, 45315000, 71355000, 09324000, 38431200, 45259300, 50531100, 50710000, 50720000, 45333000, 09332000, 45261410, 45317000, 90733000, 71600000, 71610000, 71630000, 50413100, 50413200, 45261215, 45321000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will be let for a period of 10 years with a break clause which can be exercised at any time after the initial 3 years. For full scope of the contract see Section V1.3. The contract has been divided into 2 geographically based lots (of approximately similar scope and values). Each of the two Lots are described in annex B. Tenderers should indicate their preferred lot in a pre-qualification questionnaire (“PQQ”) which can be obtained using the delta esourcing procurement portal described in Section VI.3. The contracting authority will limit the number of individual lots awarded to any one service provider to a maximum of 1 (one) separate lot subject to the combination of tenders that is the most economically advantageous. It is anticipated that up to 2 service providers will be appointed. The combined total value of the contract for all lots is estimated to be 38 550 000 GBP with an estimated annual expenditure of 3 855 000 GBP.
Estimated value excluding VAT: 38 550 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: GB-Birkenhead: repair and maintenance services – lot 1 – North

1)Short description

3* Servicing and maintenance of domestic and commercial gas and electric heating systems, periodical electrical testing and domestic Legionella checks and replacement central heating systems. Checking of smoke detectors, energy property surveys at time of visit and the installation of renewable technologies in line with the Government’s green agenda including the provision for insulation installation and upgrading.
2)Common procurement vocabulary (CPV)

50000000 – CB30 – KA01 – KA03 – CB47 – BA09 – KA04 – FG04 – CB01 – IA36 – CB16, 50531200, 45331100, 45331110, 09323000, 39715000, 39715100, 39715210, 39721000, 42515000, 44620000, 45315000, 71355000, 09324000, 45259300, 50531100, 50710000, 50720000, 45333000, 09332000, 45261410, 45317000, 90733000, 71600000, 71610000, 71630000, 50413100, 50413200, 45261215, 45321000, 38431200

3)Quantity or scope

Lot 1 is expected to comprise the full scope of services described in Section VI.3 for properties in the North area of the Wirral managed by Wirral Partnership Homes. The scope of services may be expanded in certain circumstances to include work contained in the other geographical area which is the subject of lot 2.
Estimated value excluding VAT: 1 632 250 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The contract will be divided into 2 lots comprising two geographically based lots (lots 1 and 2) of approxiantely similar scope and value. Tenderers should indicate their preferred Lot in a pre-qualification questionnaire (“PQQ”) which can be obtained using the delta esourcing procurement portal described in Section VI.3. The contracting authority will limit the number of individual lots awarded to any one service provider to a maximum of 1 (one) separate lot subject to the combination of tenders that is the most economically advantageous.
Lot No: 2 Lot title: GB – Birkenhead: Repair and maintenance services – lot 2 – south

1)Short description

3* Servicing and maintenance of domestic and commercial gas and electric heating systems, periodical electrical testing and domestic legionella checks and replacement central heating systems. Checking of smoke detectors, energy property surveys at time of visit and the installation of renewable technologies in line with the Government’s green agenda including the provision for insulation installation and upgrading.
2)Common procurement vocabulary (CPV)

50000000 – CB30 – KA01 – KA03 – CB47 – BA09 – KA04 – FG04 – CB01 – IA36 – CB16, 50531200, 45331100, 45331110, 09323000, 39715000, 39715100, 39715210, 39721000, 42515000, 44620000, 45315000, 71355000, 09324000, 45259300, 50531100, 50710000, 50720000, 45333000, 09332000, 45261410, 45317000, 90733000, 71600000, 71610000, 71630000, 50413100, 50413200, 45261215, 45321000, 38431200

3)Quantity or scope

Lot 2 is expected to comprise the full scope of services described in Section VI.3 for properties in the south area of the Wirral managed by Wirral Partnership Homes. The scope of services may be expanded in certain circumstances to include work in the other geographical area which is the subject of lot 1.
Estimated value excluding VAT: 1 822 750 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The contract will be divided into 2 lots comprising two geographically based lots (lots 1 and 2) of approximately similar scope and value. Tenderers should indicate their preferred Lot in a pre-qualification questionnaire (“PQQ”) which can be obtained using the delta esourcing procurement portal described in Section VI.3. The contracting authority will limit the number of individual lots awarded to any one service provider to a maximum of 1 (one) separate lot subject to the combination of tenders that is the most economically advantageous.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of economic operators may either (at the option of the contracting authority) be required to form a legal entity or to undertake joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The service providers will be required to actively participate in the achievement of social, environmental and/or sustainability policy objectives relating to regeneration, social and economic growth, recruitment, employment and training and supply chain initiatives. Accordingly contract performance conditions and evaluation criteria may relate in particular to social and environmental considerations. Details will be set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The qualification criteria are set out in a pre-qualification questionnaire (“PQQ”) which can be obtained as set out in Section VI.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the PQQ which can be obtained as set out in Section VI.3. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required: These are set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and documentation required is set out in the PQQ which can be obtained as set out in Section VI.3. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required:
These are set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Gas safe registration will be required to the extent that this is a legal requirement.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 9
Objective criteria for choosing the limited number of candidates: Details will be set out in the PQQ which will be provided to applicants who submit a request to participate.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WPH2012/Gas
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2011/S 182-298093 of 22.9.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.4.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority is a registered provider responsible for the management of approximately 12 500 tenanted homes and a number of shops and other commercial properties.
The contracting authority is committed to delivering a quality, cost-effective and value for money service.
The contracting authority is seeking to appoint up to 2 service providers on the M3 NHF Schedule of Rates Form of Contract 2011.
The service providers will be required to provide:
Gas appliance maintenance services; central-heating installation work; boiler installation work; repair and maintenance services of district heating, district heating boiler, water heaters and heating for buildings; all inclusive servicing and maintenance to commercial and domestic gas and electric heating systems to a total stock of 12412 (11808 gas, 604 electric). Repair and maintenance of plumbing equipment; repair and maintenance of electric instantaneous or storage water heaters and immersion heaters; repair and maintenance of central-heating equipment; repair and maintenance of domestic cooking or heating equipment; domestic and commercial gas and electric heating servicing and maintenance; repair and maintenance of central-heating radiators and boilers and parts; electrical installation work of heating and other electrical building-equipment. surveying services; heating-plant repair and maintenance work; repair and maintenance of long-distance heating; checking and servicing of smoke-detection apparatus.
The service is to be a 3* inclusive contract which includes annual gas safety check and maintenance of all gas and electrical heating appliances, 8:00am-8:00pm, Monday to Friday, and 8:00am-5:00pm Saturday (the service will also include a 24 hour 365 day emergency call out provision). Additional heating works/repairs encountered during the servicing will also be undertaken. Smoke detector and Carbon monoxide detector installation and/or checking will also be undertaken on this visit and will include the replacement of batteries or sealed units if required.
Periodic electrical testing, based on a rate of approximately 20 % per year, to the total stock of 12412 over the first 5 years. Following this period it will reduce to 10 % of the stock per annum for the remainder of the contract period. The electrical testing will be carried out in conjunction with the annual gas safety check. Additional electrical works/repairs encountered during the testing will also be undertaken.
Domestic Water (Legionella) testing will also be carried out at the same time as the annual service. Works will consist of a temperature test at hot water outlets and remedial action taken as per the Contracting Authority’s L8 domestic water testing. In addition, a survey of the hot and cold water systems will be undertaken in order to determine condition and material makeup.
Replacement Central Heating programme: the replacement of central heating systems either in part or in full on an annual basis. The work will consist of the installation of new energy efficient central heating boilers and controls as well as the installation and upgrade of pipework and radiators. Replacement or upgrading of electric heating systems will be carried out where required.
Renewable technologies, property surveys and insulation. The installation servicing and maintenance of renewable technologies such as micro combined heat and power units, photovoltaic and/or solar thermal and associated technology, air or ground source heat pumps and associated technology.
The provision for insulation installation and upgrading may also be undertaken. A basic energy survey of the property will also be undertaken at the time of the annual visit. Utility meter readings for gas, electric and water will also be taken. The survey information will be gathered as per the contracting authority’s pro forma in electronic format.
Each service provider will ensure its IT system interfaces with the contracting authority’s IT system for all the services provided by it including provision of information gathered when carrying out the property surveys.
There are 2 existing service providers currently engaged by the contracting authority and it is anticipated that TUPE is likely to apply on commencement of the services.
The PQQ must be returned by the deadline set out in IV.3.4 above. Completed questionnaires received after the deadline set out in IV3.4 above will not be considered. The contracting authority reserves the right not to proceed or award any contract as a result of the procurement process initiated by this notice. Neither the contracting authority nor any person on whose behalf this procurement is undertaken will be liable for any costs incurred by those expressing an interest or tendering for this contract.
The PQQ must be completed and submitted electronically using the delta esourcing procurement portal.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your response manager and add the following access code: UQ3R7CW734. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is by no later than 12:00 Noon on 27.4.2012. Please ensure that you allow yourself plenty of time to upload your documents when responding to this invitation prior to the closing date and time.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on +44 8452707050 or e-mail helpdesk@delta-esourcing.com. GO reference: GO-2012322-PRO-3803873.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

United Kingdom
UNITED KINGDOM

Body responsible for mediation procedures

United Kingdom
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 30 days beginning with the date the economic operator knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit (by up to 3 months) where it considers that there is a good reason for doing so. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective”.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.3.2012