Gas Central Heating and Boiler Replacement Contract – Dudley

Gas Central Heating and Boiler Replacement Contract – Dudley

To provide gas central heating and boiler replacement for contract period 2020-2025.

United Kingdom-Brierley Hill: Repair and maintenance services of central heating

2019/S 171-416703

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Dudley Metropolitan Borough Council
Dudley Metropolitan Borough Council, Council House, Priory Road, Dudley DY1 1HF
Brierley Hill
United Kingdom
Contact person: Ronny Tigere
Telephone: +44 1384812683
NUTS code: UKG3
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


DUD-Gas Central Heating and Boiler Replacement Contract 2020/2025

Reference number: H657

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Dudley Metropolitan Borough Council is seeking tenders from experienced contractors to provide gas central heating and boiler replacement for contract period 2020-2025 to service almost 22 000 Council properties. The works will include carrying out gas Central heating repairs and boiler replacement to void and occupied tenanted domestic dwellings. This will also include carrying out responsive day to day, planned, reactive and emergency repairs as required where necessary replacement of appliances and systems. Operate out of hours emergency including call out repairs service. The duration of the contract will be 5 years with an initial term 3 years with option to extend by aggregate 24 months subject to satisfactory performance during the initial term. The project will comprise planned works programme which includes typically replacement of existing type boilers, controls and radiators in general needs properties, full dwelling replacement of existing central heating system.

II.1.5)Estimated total value

Value excluding VAT: 25 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG36
Main site or place of performance:

Within Metropolitan Borough of Dudley.

II.2.4)Description of the procurement:

Tenderers are advised that this contract is for gas heating and boiler replacement contract to Council’s dwellings or Social Housing. The Council is looking for a single contractor to carryout the works for the provision of these works commencing 2020 to 2025. The Council may decide to extend its current contract arrangements to allow for all clarifications and formal approval processes to be completed including the standstill period. This may also include allowing the new contractor a reasonable period for service mobilisation and allowing the Council to carryout its obligations and responsibilities under gas safety (installation and use) regulations 1998 and Landlord Tenant Act 1985. The estimated contract value is 25 000 000,00 GBP over 5 years although the current spend is approved at 16 000 000,00 GBP. Please note there is no volume guarantee of orders which will be issued against this contract. It is anticipated that the volume of orders to be issued will vary and the Council where it intends to vary the spend will do so.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

The contract is partly funded from European Structural & Investment Funds (ESIF) who are the managing authority. The funds were secured to deliver a programme of energy improvement measures which are to be implemented across Dudley MBC building estates. This includes measures at improving Energy Performance Ratings.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in procurement documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

To participate in this tender opportunity contractors must demonstrate minimum turnover of 8 000 000,00 GBP as stipulated within tender documents.

Minimum level(s) of standards possibly required:

As detailed in procurement documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As detailed in procurement documents.

Minimum level(s) of standards possibly required:

As detailed in procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed in procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/10/2019
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

September 2026.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This exercise is being conducted in electronic format (e-tender). If you wish to take part please register with Dudley MBC e-tendering website www.blackcountry and use the register/sign in button which is located on the left-hand side of the page and complete the registration forms. Following registration, an email will be sent to you advising of your user ID along with a reminder of your email address and password. Details of the project are located under the all opportunities link which is also where you can express an interest and receive the documentation. Once you have done this you must log back into the website using the details provided following registration and locate the contract document under tenders, my tenders on the menu. The tender should be received no later than 2.10.2019 at 12.00 and will be available for download until 23.59 on 31.10.2019. URL: To access documents bidders are required to register with the website.

This may be done in 2 ways:

1) Use the register/sign in button located on the home screen; or

2) Find the project under the all opportunities link and use the express interest button.

Companies who have previously registered with the website will be invited to input their login detail. Once an expression of interest has been accepted by the system, users must log back into the system to access documents. Now they will appear under the my tenders tab.

Further assistance with the system may be obtained by contacting commercial and procurement team on:

— Tel. 01384 812683, or

— email:

Guidance documents are also published under the help screen which can be found on the home screen at:

The Council expressly reserves the right:

1) Not to award any contract as a result of the procurement process commenced by publication of this notice;

2) To make whatever changes it sees fit to the content and structure of the tendering competition;

3) To award contracts in respect of any parts of the requirement covered by this notice; and

4) To award contract(s) in stages and in no circumstances will the Council be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

Dudley Metropolitan Borough Council
Brierley Hill
United Kingdom

VI.4.2)Body responsible for mediation procedures

Dudley Metropolitan Borough Council
Brierley Hill
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Dudley Metropolitan Borough Council
Brierley Hill
United Kingdom
Telephone: +44 1384812683
E-mail: address:

VI.5)Date of dispatch of this notice: