Gas Servicing and Maintenance Tender Suffolk

Gas Servicing and Maintenance Tender Suffolk

Annual Gas Servicing, day to day and emergency 24 hour/365 days a year maintenance including web based recording system, 24 hour 365 days per year call centre. Contract to cover approximately 8 000 domestic properties. 

UK-Ipswich: gas appliance maintenance services

2012/S 63-102269

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ipswich Borough Council
Russell Road
Contact point(s): Ipswich BC
For the attention of: Hayward Frost
IP1 2DE Ipswich
UNITED KINGDOM
Telephone: +44 1473433749
E-mail: Hayward.Frost@ipswich.gov.uk

Internet address(es):

General address of the contracting authority: www.ipswich.gov.uk

Address of the buyer profile: https://www.suffolksourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Gas Servicing and Maintenance Tender.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Annual Gas Servicing, day to day and emergency 24 hour/365 days a year maintenance including web based recording system, 24 hour 365 days per year call centre. Contract to cover approximately 8 000 domestic properties, 14 sheltered schemes and other assoiciated commercial properties. Installations are both domestic and commercial within the Borough of Ipswich. The contract is for a 4 year period commencing 1.10.2012.
II.1.6)Common procurement vocabulary (CPV)

50531200, 50720000, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 4 000 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contracting authority has the option of extending the contract by up to two years.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Starting 1.10.2012. Completion 30.9.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: TUPE may Apply.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Contract Documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Contract Documents.
Minimum level(s) of standards possibly required: See Contract Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Contract Documents.
Minimum level(s) of standards possibly required:
See Contract Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Candidates will be selected in accordance with regs 23 to 26 of the Public Contracts Regulations 2006.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IBC00169
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.4.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The time limit stated in IV.3.4 is for returning the Pre-Qualification Questionnaire. Requests to participate may only be made by obtaining and completing the Pre-Qualification Questionnaire and returning it to the contracting authority at the address stated in I.1.1.
The address and time limit for the return of tenders will be stated in the invitation to tender sent to those candidates who are selected to participate.
All dates and time periods specified in the this notice are provisional and the contracting authority reserves the right to change them.
The authority reserves the right not to award the contract. It reserves the right not to proceed with all or any part of the project and in no circumstamces will it be responsible for any costs incurred by economic operators as a result of the publication of this notice or otherwise in connection with their tenders.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Head of Legal & Democratic Services
15-17 Russell Road
IP1 2DE Ipswich
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will allow a standstill period of at least 10 days at the point information on the award of the contract is communicated to tenderers. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 provide for an economic operator who has suffered or risks suffering loss or damage by a breach of the regulations to take proceedings in the High Court. Proceedings must normally be taken within 30 days of the date when the the economic operator first knew or ought to have known that grounds for starting proceedings had arisen.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.3.2012