Gateshead Council Contract for Payment Card Services

Providing residents and businesses in Gateshead with the facility to make payments to the Council and The Gateshead Housing Company Limited.

United Kingdom-Gateshead: Financial transaction processing and clearing-house services

2017/S 035-064288

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Borough Council of Gateshead
Corporate Procurement, 1st Floor Civic Centre, Regent Street
For the attention of: Janice Lynn
NE8 1HH Gateshead
United Kingdom
Telephone: +44 1914335959
E-mail: janicelynn@gateshead.gov.uk

Internet address(es):

General address of the contracting authority: www.nepo.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of Payment Card Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services

NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contract for the Provision of a Payment Card Service providing residents and businesses (known as ‘the Client’ hereafter) in Gateshead with the facility to make payments to the Council and The Gateshead Housing Company Limited (known as ‘the Purchasers’ hereafter) using various outlets in cash, by cheque or using debit or credit cards.
The Purchasers would like to offer this service across a national network of outlets and will require access to a network of payment facilities including the Post Office and PayPoint networks as these services are already being utilised by some Clients.
Transactions, processed using the service, must clear into the Purchaser’s main bank account and the solution must provide proper clearing bank guarantees and full safeguarding of any monies.
Consolidated electronic files should be supplied for the reconciliation of transactions the format of which will be agreed with the successful contractor.
There may also be a requirement for payment cards incorporating a design agreed with the Purchasers and identifying the Clients unique account number.

II.1.6)Common procurement vocabulary (CPV)

66172000, 66000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract covers the provision of payments to the Council and the Gateshead Housing Company Limited by residents and businesses in Gateshead. The contract is for a period of 24 months commencing 1.10.2017 with an option to extend for a further 2 x 12 month periods.
Estimated value excluding VAT: 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a possible 2 x 12 month periods.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN235495

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.3.2017 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.3.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 27.3.2017 – 13:00

Place:

Gateshead Council, Civic Centre, Regent Street, Gateshead, NE8 1HH.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers from Legal, Democratic and Property Services and Corporate Commissioning and Procurement.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2 or 4 years depending of whether extension option is taken.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This process is being managed electronically through the Councils etendering system. Tender documentation is only available through the etendering system and bids must only be submitted using this system. To register interest in this contract and to obtain the relevant tender documents please go to www.nepo.org The contract reference number is DN235495. If you require assistance with the website or registration process please contact the System Support Team on 0330 0050352 orProContractSuppliers@proactis.com

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Gateshead Council
Civic Centre Regent Terrace
NE8 1HH Gateshead
United Kingdom
Telephone: +44 1914333000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information regarding the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.2.2017

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