Gateshead Council Lifts and Stairlifts Contract

Contract for the Supply, Installation, Servicing, Repair, Maintenance, Removal, Temporary Storage and Re-siting of Stair Lifts, Tracked Ceiling Hoists, Platform Lifts.

United Kingdom-Gateshead: Repair and maintenance services

2016/S 179-321552

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Borough Council of Gateshead
Legal and Corporate Services, Corporate Procurement, 1st Floor, Civic Centre, Regent Street
For the attention of: Sue Longstaff
NE8 1HH Gateshead
United Kingdom
Telephone: +44 01914335987
E-mail: suelongstaff@gateshead.gov.uk
Fax: +44 01914333256

Internet address(es):

General address of the contracting authority: www.gatesheadcouncil.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Gateshead Housing Company
Civic Centre, Regent Street
NE8 1HH Gateshead
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Supply, Installation, Servicing, Repair, Maintenance, Removal, Temporary Storage and Re-siting of Stair Lifts, Tracked Ceiling Hoists, Platform Lifts, Adjustable Height Equipment and Patient Handling Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Gateshead, Tyne and Wear.

NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 200 000 and 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Gateshead Council wish to appoint 1 Contractor per Lot to the framework who can fulfil the specific requirements for each Lot as detailed below:
Lot 1 — Stair Lifts — Supply, installation, servicing, repair, maintenance, removal, temporary storage and re-siting within domestic properties.
Lot 2 — Tracked Ceiling Hoists — Supply, installation, servicing, repair, maintenance, removal, temporary storage and re-siting within domestic properties.
Lot 3 — Platform Lifts — Supply, installation, servicing, repair, maintenance, removal, temporary storage and re-siting within domestic properties.
Lot 4 — Fixed Adjustable Height Equipment — Supply, installation, servicing, repair, maintenance, removal, temporary storage and re-siting within domestic properties.
Lot 5 — Patient Handling Equipment — Servicing, repair and maintenance within public buildings and schools.
Organisations may bid for 1 or more Lots.
Award of the framework will be based on 1 Supplier per Lot, therefore Suppliers must be able to fulfil all the requirements of the specific Lot(s) for which they bid.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50300000, 50700000, 50800000, 45300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As detailed within the Tender documentation.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 2 x 12 month periods.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Stair Lifts

1)Short description

Supply, installation, servicing, repair, maintenance, removal, temporary storage and re-siting of Stair Lifts within domestic properties.

2)Common procurement vocabulary (CPV)

50000000, 50300000, 50700000, 50800000, 45300000

3)Quantity or scope

As detailed in tender documentation.
Estimated value excluding VAT:
Range: between 2 800 000 and 3 517 500 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Organisations may bid for 1 or more Lots.
Award of the framework will be based on 1 Supplier per Lot, therefore Suppliers must be able to fulfil all the requirements of the specific Lot(s) for which they bid.

Lot No: 2 Lot title: Tracked Ceiling Hoists

1)Short description

Supply, installation, servicing, repair, maintenance, removal, temporary storage and re-siting of Tracked Ceiling Hoists within domestic properties.

2)Common procurement vocabulary (CPV)

50000000, 50300000, 50700000, 50800000, 45300000

3)Quantity or scope

As detailed within tender documentation.
Estimated value excluding VAT:
Range: between 160 000 and 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Platform Lifts

1)Short description

Supply, installation, servicing, repair, maintenance, removal, temporary storage and re-siting of Platform Lifts within domestic properties.

2)Common procurement vocabulary (CPV)

50000000, 50300000, 50700000, 50800000, 45300000

3)Quantity or scope

As detailed within tender documentation.
Estimated value excluding VAT:
Range: between 120 000 and 150 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Fixed Adjustable Height Equipment

1)Short description

Supply, installation, servicing, repair, maintenance, removal, temporary storage and re-siting of Fixed Adjustable Height Equipment within domestic properties.

2)Common procurement vocabulary (CPV)

50000000, 50300000, 50700000, 50800000, 45300000

3)Quantity or scope

As detailed within tender documentation.
Estimated value excluding VAT:
Range: between 100 000 and 125 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Patient Handling Equipment

1)Short description

Servicing, repair and maintenance of Patient Handling Equipment within public buildings and schools.

2)Common procurement vocabulary (CPV)

50000000, 50300000, 50700000, 50800000, 45300000

3)Quantity or scope

As detailed within tender documentation.
Estimated value excluding VAT:
Range: between 6 000 and 7 500 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the Tender documentation.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN180196

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.10.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.10.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.10.2016 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives from Corporate Services and Governance.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: September 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Borough Council of Gateshead
Civic Centre, Regent Street
NE8 1HH Gateshead
United Kingdom
Telephone: +44 1914333000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: