Gateshead Council Printing and Fulfilment Services Framework

3 Lots. Lot 1 – Council Tax Notifications.

United Kingdom-Gateshead: Printing and related services

2017/S 178-364688

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Borough Council of Gateshead
Civic Centre, Regent Street
Gateshead
NE8 1HH
United Kingdom
Contact person: David Minto
Telephone: +44 1914335992
E-mail: davidminto@gateshead.gov.uk
NUTS code: UKC22

Internet address(es):Main address: http://www.gateshead.gov.uk

Address of the buyer profile: http://www.nepo.org

I.1)Name and addresses

The Gateshead Housing Company
Civic Centre, Regent Street
Gateshead
NE8 1HH
United Kingdom
Contact person: David Minto
Telephone: +44 1914335992
E-mail: davidminto@gateshead.gov.uk
NUTS code: UKC22Internet address(es):Main address: http://www.gateshead.gov.uk

Address of the buyer profile: http://www.nepo.org

I.2)Joint procurement

The contract involves joint procurement

In the case of joint procurement involving different countries, state applicable national procurement law:

English Law.

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepo.org

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.nepo.org

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for Printing and Fulfilment Services.

Reference number: DN298697

II.1.2)Main CPV code

79800000

II.1.3)Type of contract

Services

II.1.4)Short description:

This framework contract is to provide various departments within the Council and The Gateshead Housing Company with a printing and fulfilment service which will allow them to more efficiently print and send communications to their customers.

II.1.5)Estimated total value

Value excluding VAT: 700 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 3

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

All lots may be combined.

II.2)Description

II.2.1)Title:

Lot 1 Council Tax Notifications

Lot No: 1

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKC22

II.2.4)Description of the procurement:

The Council would like to secure the provision of an efficient and effective single supplier of a ‘mailing fulfilment service to the Council which manages data and print’. The purpose of this lot is to maximise postage discounts that may be available and manage the process in a professional manner that delivers maximum benefits to both the Council and its Customers. This would include, but not be limited to, Daily and Annual Council Tax bills, Business rates bills and Housing Benefit and Council Tax Support notification letters.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Option to extend for a further 2 x 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 Printing of Council News Magazine and Other Related Articles

Lot No: 2

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKC22

II.2.4)Description of the procurement:

A supplier is sought to provide a printing service to Gateshead Council Policy, Transformation and Communications Service for the production of its residents’ magazine ‘Gateshead Council News’ and various other publications as required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Option to extend for a further 2 x 12-month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3 The Gateshead Housing Company

Lot No: 3

II.2.2)Additional CPV code(s)

79800000

II.2.3)Place of performance

NUTS code: UKC22

II.2.4)Description of the procurement:

1.1 The Gateshead Housing Company (TGHC) invites tenders from suitably experienced organisations for the provision of printing and fulfilment services. The purpose of this lot is to maximise postage discounts that may be available and manage the process in a professional manner that delivers maximum benefits to both TGHC and its customers. This would include, but not be limited to, quarterly and annual statements, customer newsletters (to be mailed together with statements), annual surveys, and daily individual letters sent via hybrid mail.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Option to extend for a further 2 x 12-month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 3

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/10/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/10/2017

Local time: 12:00

Place:

Gateshead Civic Centre, Regent Street, Gateshead, NE8 1HH.

Information about authorised persons and opening procedure:

Democratic Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

This process is being managed electronically through the Council’s etendering system. Selection and Tender documentation is only available through the etendering system and bids must only be submitted using this system. To register interest in this contract and to obtain the relevant documents please go to www.nepo.org The contract reference number is DN298697. If you require assistance with the website or registration process please contact the System Support Team on 0330 0050352. or ProContractSuppliers@proactis.com

VI.4)Procedures for review

VI.4.1)Review body

Gateshead Council
Gateshead
NE8 1HH
United Kingdom
Telephone: +44 1914335992

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/09/2017