General Grounds Maintenance Flintshire

General Grounds Maintenance Flintshire

General Grounds Maintenance of Public Rights of Way as required, primarily involving Strimming.

United Kingdom-Mold: Grounds maintenance services

2016/S 024-037626

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Flintshire County Council
County Hall, Flintshire
Contact person: Steve Bartley
Telephone: +44 1352704622
NUTS code: UKL23Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


General Grounds Maintenance of Public Rights of Way as required, primarily involving Strimming.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This contract larglely involves the strimming of numerous sites around Flintshire. There is also a minimal requirement for hedge cutting and tractor grass cutting

This contract covers the supply of the above services to Flintshire County Council’s Planning and Environment Department. The Council intends to award a contract for a period of 3 years with the option to extend for a further two years (renewable annually)to commence in April 2016.

The Council asks that only companies that have a proven track record of delivering grounds maintenance services submit a tender.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL23

II.2.4)Description of the procurement:

This contract larglely involves the strimming of numerous sites around Flintshire. There is also a minimal requirement for hedge cutting and tractor grass cutting.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 175 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option of 2 year extension renewable annually.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/03/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/03/2016
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Instructions to Register on proactis E-tendering system if you organisation is not already registered.

1 Log in to the Proactis Plaza E-Sourcing Portal at

2 Click the ‘Sign Up’ button at the bottom of the window.

3 Enter your correct Organisation details. You will need to create the Organisation ID and User Name. Please note that if you have a Generic email address for your organisation e.g. then please use this as the primary contact email address as this will allow you to still receive messages compared to where you have a specific person identified in this role and they move on at a point in the future.

4 Please make a note of the Organisation ID and User Name, then click ‘Register’.

5 You will then receive an email from the system asking you to ‘Click here to activate your account’. This takes you to Enter.

Organisation Details.

6 Please enter the information requested, click the ‘>’ on the screen and follow the instructions.

7 In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the

tender notice as this will give you access to the tender process. Please ensure that the selected codes are relevant to your

business to ensure that you get notification of opportunities that are of interest to your organisation.

8 In the Buyers screen please select Flintshire County Council (although you may register with other buying organisations

if you wish).

9 Accept the Terms and Conditions and then click the ‘>’.

10 In the Finish screen please enter a new password and note all your Login details for future reference.

11 Now click ‘Complete Registration’.

(WA Ref:40304).

VI.4)Procedures for review

VI.4.1)Review body

Flintshire County Council
County Hall, Flintshire
Telephone: +44 1352701814Internet
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: