General Insurance and Claim Management Services for West Midlands Police

General Insurance and Claim Management Services for West Midlands Police

Tenders for insurance risks will be invited on the basis of a three year long term agreement with the option to extend for 1 year and a further one year all of which shall be at the discretion of the contracting authority.

United Kingdom-Birmingham: Financial and insurance services

2013/S 136-236406

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Midlands Police
Contracts and Procurement Unit, Police HQ, Lloyd House, Colmore Circus Queensway
For the attention of: Katie Shepherd
B4 6NQ Birmingham
UNITED KINGDOM
Telephone: +44 1216268385
E-mail: katie.shepherd@west-midlands.pnn.police.uk

Further information can be obtained from: Aon Limited
125/129 Vaughan Way
For the attention of: Vicky Brett
Le1 4SB Leicester
UNITED ARAB EMIRATES
Telephone: +44 1162807056
E-mail: vicky.brett@aon.co.uk
Internet address: http://www.aon.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Aon Limited
125/129 Vaughan Way
For the attention of: John Kavanagh
LE1 4SB Leicester
UNITED KINGDOM
Telephone: +44 1162807049
E-mail: john.kavanagh@aon.co.uk
Internet address: http://aon.co.uk

Tenders or requests to participate must be sent to: Bluelight Emergency Services and E-Tendering
E-mail: bladmin@devonandcornwall.pnn.police.uk
Internet address: www.bluelight.go.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

General Insurance and Claim Management Services-Consortium Property.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Within the Midlands Area.
NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

General Insurance and Claims Management Services excluding Broker Services.
II.1.6)Common procurement vocabulary (CPV)

66000000, 66515000, 66515100, 66515200, 66513200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Tenders for insurance risks will be invited on the basis of a three year long term agreement with the option to extend for 1 year and a further one year all of which shall be at the discretion of the contracting authority.
Options for longer term contracts will be considered provided that sufficient information is provided by tenderers for the total cost of each option to be assessed. Insurers will be permitted to tender for all or some of the risk classes
II.2.2)Information about options

Options: yes
Description of these options: See II.2.1
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 001 and 005
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.11.2013. Completion 31.10.2018

Information about lots

Lot No: 1 Lot title: Property Damage including Material Damage, Works in Progress, Business Interruption

1)Short description

Property Damage including Material Damage, Works in Progress, Business Interruption, Money and Theft
2)Common procurement vocabulary (CPV)

66000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Computer

1)Short description

Computer
2)Common procurement vocabulary (CPV)

66000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Terrorism

1)Short description

Terrorism
2)Common procurement vocabulary (CPV)

66000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
This Tender is open to Insurance Companies who must be licenced to transact business in the categories listed 11.1.6 either in the UK or the EU member state domicile. Letter of application must be accompanied with information below.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Copy of last three years Annual Report and Accounts
Overview of services provided to the public sector over the last 3 years
Standard & Poor’s (or equivalent) rating
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Details of names and qualifications of employees who would be responsible for delivery of services
List of other public sector bodies insured and the risk classes involved.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This Tender is open to insurance companies who are licensed to provide the insurance cover required either in the UK or in the EU Member State of domicile. Insurers must be authorised by the UK Financial Services
Authority or equivalent. Certain restrictions may apply to Statutory Covers
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 20
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

AIG, Allianz Insurance Ltd, AON Underwriting Managers, Aspen, Aviva, Axis, Lancashire, Liberty, Lloyds, QBE
Insurance (Europe) Ltd, Risk Management Partners, Royal & SunAlliance Insurance Plc, Tokio Marine Europe
Insurance Ltd, Travelers Insurance Company Limited, Zurich Municipal, and XL
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: See Tender documents
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.7.2013