General Repairs and Maintenance and Plumbing Contract

General Repairs and Maintenance and Plumbing Contract

Poplar HARCA are seeking bids from contractors against the following lots: Lot 1: General Repairs and Maintenance Lot 2: Plumbing.

United Kingdom-London: Repair and maintenance services of building installations

2014/S 044-073774

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Poplar HARCA
167a East India Dock Road
For the attention of: Clive Peters
E14 0EA London
UNITED KINGDOM
E-mail: clive.peters@poplarharca.co.uk

Internet address(es):

General address of the contracting authority: http://www.poplarharca.co.uk/

Address of the buyer profile: https://cirrus-tenders.co.uk/Home.aspx?Link=[61864a3b-082e-43ec-a8ad-226bb41d5f6e]&ClientStyle=1
Electronic access to information: https://cirrus-tenders.co.uk/Home.aspx?Link=[61864a3b-082e-43ec-a8ad-226bb41d5f6e]&ClientStyle=1
Electronic submission of tenders and requests to participate: https://cirrus-tenders.co.uk/Home.aspx?Link=[61864a3b-082e-43ec-a8ad-226bb41d5f6e]&ClientStyle=1
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

General Repairs and Maintenance and Plumbing Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: East London – Tower Hamlets.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

*** This tender can only be accessed online at www.cirrustenders.co.uk *** Please do not contact Poplar HARCA to request tender documentation, log on to www.cirrustenders.co.uk to access the tender directly.

Poplar HARCA (Housing and Regeneration Community Association) is a registered social landlord. We own and manage around 9 000 homes in Poplar, East London; the majority of these were transferred from the London Borough of Tower Hamlets back in 1998. Since then, we have refurbished all those homes and built almost 1 000 new ones. The majority of the stock is post war (50’s, 60’s and 70’s) low-rise walk-up blocks with some tower blocks.
Our vision for Poplar HARCA is that we are seen by others as a key catalyst; the vehicle that can bring about change and make things happen in Poplar. We want to be seen as an innovative and progressive organisation that leads the way.
Tender Information
The Pre-Qualification Questionnaire (PQQ) has been issued by Poplar HARCA and sets out the information which is required by Poplar HARCA in order to assess the suitability of contractors and their ability to deliver the requirements of the proposed contract. The PQQ is issued in accordance with the Restricted Procedure under the Public Contract Regulations 2006 (as amended).
Poplar HARCA are seeking bids from contractors against the following lots:
— Lot 1: General Repairs and Maintenance
— Lot 2: Plumbing
Bidders can bid on one or both lots, but will only be able to be successful on one lot following the ITT stage of the tender process.
During the PQQ stage of the tender process, bidders can bid on one or both lots and could be shortlisted for none, one or both lots.
At the ITT stage of the procurement, in the event that the same bidder achieves the highest score for both lot 1 and 2, the bidder will be notified of this and will have 48 Hours to declare which lot they wish to deliver. Should the bidder not respond within 48 hours, it will be at the discretion of Poplar HARCA as to which lot the bidder is awarded.
Cost submissions at the ITT stage will be against bespoke schedules used by Poplar HARCA. Contract documents will be provided at the ITT stage of this procurement process. Poplar HARCA will award to a single contractor for each lot.
Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social policy objectives. This is likely to include participation in employment and training and other community benefit programmes within the locality of the contract. Accordingly contract performance conditions may relate in particular to social and environmental considerations
Please note: Successful bidders will be expected to be able to deliver all services required under the lot(s) bid for (either directly or via their own subcontract supply chain), no further subdivision will occur. If your company can only partially deliver services within a specific lot, your bid is unlikely to be successful.
The contract is to start 1.10.2014.
The outcome of the tender process will be a single contract per lot, with a single contractor appointed for each lot. The contract will be an initial 5 year contract with an option to extend by a further 5 years up to a maximum 10 year total contract term, subject to Poplar HARCA requirements and the performance of the successful contractor.
Potential value (inclusive of VAT) is approximately 820 000 GBP per annum for the general repairs and maintenance lot, and 340 000 GBP per annum for the plumbing lot. No guarantees are given, nor are implied as to the value of works that will be placed with the successful contractors over the potential maximum 10 year period as future projections are estimates only at this stage. Poplar HARCA accept no liability for any inaccuracies in the estimates provided.
5 bidders are expected to be shortlisted per lot and invited to tender following this PQQ shortlisting stage. The final contract award is envisaged to be to one bidder per lot.

II.1.6)Common procurement vocabulary (CPV)

50700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated annual value inclusive of VAT is approximately 1 160 000 GBP per year, up to a maximum of 10 years.
Estimated value excluding VAT: 9 666 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial term is a 5 year contract with one option to extend by a further 5 years to a maximum total contract duration of 10 years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: General Repairs and Maintenance

1)Short description

General repairs and maintenance.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Estimated value excluding VAT: 6 833 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Plumbing

1)Short description

Plumbing works to all Poplar HARCA Estates.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Estimated value excluding VAT: 2 833 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/a.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/a.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Single lead contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social policy objectives. This is likely to include participation in employment and training and other community benefit programmes within the locality of the contract. Accordingly contract performance conditions may relate in particular to social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any contractor may be disqualified who has been convicted of:
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA(c);
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e), where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010(f);
(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(g), within the meaning of—
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968(h), the Theft Act (Northern Ireland) 1969(i), the Theft Act 1978(j) or the Theft (Northern Ireland) Order 1978(k);
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(a), article 451 of the Companies (Northern Ireland) Order 1986(b) or section 993 of the Companies Act 2006(c);
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(d) or section 72 of the Value Added Tax Act 1994(e);
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(f);
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(g) or section 19 of the Theft Act (Northern Ireland) 1969(h);
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(i); or (ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002(j);
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(k) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(l);
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(m); or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: See Pre Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: See Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.3.2014 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 10 years, if all options to extend are taken.
VI.2)Information about European Union funds
VI.3)Additional information

*** This tender can only be accessed online at www.cirrustenders.co.uk ***

Please do not contact Poplar HARCA to request tender documentation, log on to www.cirrustenders.co.uk to access the tender directly

Under the Public Services (Social Value) Act 2012 Poplar HARCA must consider:
a) how what is being procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
b) how, in conducting the process of procurement, it might act with a view to securing that improvement.
Accordingly, the subject matter of this procurement has been scoped to take into account the priorities of Poplar HARCA relating to social well-being.
Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social policy objectives. This is likely to include participation in employment and training and other community benefit programmes within the locality of the contract. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This tender process will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Appeals can be directly raised with Poplar HARCA via the contact points detailed in section I.1 of this contract notice.
If an appeal regarding the award of the contract has not successfully been resolved between the tenderer and Poplar HARCA, then the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.2.2014