GIS

Geographic Information Systems (GIS or Equivalent)

Geographic Information Systems (GIS or Equivalent)

Rural Land Register Digistisation and Remote Sensing. Supplier Conference contact details.

UK-Reading: Geographic information systems (GIS or equivalent)

2013/S 048-078114

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rural Payments Agency
21-23 Valpy Street
Contact point(s): Rural Payments Agency
For the attention of: Nicholas Wright
RG1 1AR Reading
UNITED KINGDOM
Telephone: +44 1189687185
E-mail: generalprocurement@rpa.gsi.gov.uk
Fax: +44 1189687650

Internet address(es):

General address of the contracting authority: www.rpa.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Environment
Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Rural Land Register Digistisation and Remote Sensing
II.2)Type of contract and place of delivery or of performance

Service category No 27: Other services
United Kingdom
NUTS code UKJ11
II.3)Information on framework agreement

The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:

Rural Payments Agency (RPA) is an executive Agency of Department for Environment, Food and Rural Affairs (Defra), and operates as the single accredited Common Agricultural Policy (CAP) paying Agency in England on behalf of Defra and the Devolved Administrations. It delivers 2 300 000 000 GBP of CAP payments each year to the businesses and organisations which supply our food, maintain our rural economy, cultural heritage and environmental landscapes. In total, it is responsible for over 40 EU CAP schemes, some of which apply across GB and the UK.
In functional terms the main components of RPA’s key activities are:
Administration, payments and accounting for CAP schemes; Support activities for CAP schemes; Customer support and registration; Management of the Rural Land Register (RLR); British Cattle Movement Service (BCMS); Inspections; and associated Back Office support functions.
The largest scheme is the Single Payment Scheme (SPS) (operated for England only), with around 106 000 farmers receiving total annual payments in the region of 1 860 000 000 GBP.
RPA is responsible for and makes payments under the Rural Development Plan for England (RDPE) including Environmental Stewardship schemes. These payments are made on behalf of Natural England and Core Defra (and formerly the Regional Development Agencies (RDAs)). In total last year alone, over 300 000 payments were made to its customers including over 125 000 payments (over 98% within agreed targets) on behalf of Natural England (NE) and the RDAs.
RPA operates an Inspectorate function, which conducts over 23 000 inspections each year at a variety of locations including farms. RPA also manages the Rural Land Register, Defra’s database of land used for all land-based CAP schemes, which contains details of around 2 400 000 land parcels.
Rural Land Register – The RLR is the corporate spatial repository of land records for the Defra and its executive agencies, including Natural England and the Forestry Commission.
In order to meet European Union requirements to have a Geographic Information System (GIS) and to modernise and streamline RPA’s approach to administering land-based schemes, RPA embarked on the RLR project in early 2002. Since then geospatial details relating to over 2.4 million land parcels have been mapped against Ordnance Survey MasterMap data, and stored in the RLR. In 2009 RPA undertook a significant programme of work to improve the positional accuracy of the land parcels held and incorporate additional real world changes, adopting iSMART GIS as the core of the RLR system.
The combined figure of customers for the Single Payment Scheme and Environmental Stewardship Schemes is approximately 121 000. As a consequence of this, there are a significant number of requests to register and amend land parcel information.
The current digitisation work is undertaken on-site at RPA’s head office in Reading and maintains the land parcel data directly in the RLR iSMART database.
Remote Sensing – The European Union lays down detailed rules for the implementation of CAP, including the requirement that there be a regime of on-the-spot controls to check the eligibility criteria for the schemes concerned. Such controls are undertaken using Remote Sensing (RS) which RPA has done continuously since 1992. The number of RS controls undertaken can vary from year to year, according to the particular inspection strategy adopted for the year in question. Last year approximately 4000 to 4500 single payment scheme applications were examined. The current Remote Sensing work is undertaken off-site.
RPA is now seeking to explore opportunities for both Rural Land Register digitisation and Remote Sensing services to be delivered off-site. Services may commence as soon as practicable on a phased roll-out basis following contract award which maybe from July 2013 to facilitate special projects and exercises, and at full anticipated volumes from 1 December 2013. There maybe a requirement for Defra and other members of the Defra network to also use these services including but not limited to Natural England and Forestry Commission.
LotsThis contract is divided into lots: yes

II.5)Common procurement vocabulary (CPV)

38221000, 72000000, 03000000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

A supplier conference maybe held in April 2013, dates to be advised in due course, at RPA, North Gate House, Reading RG1 1AR. The purpose of the Supplier Conference is to provide a forum for potential suppliers of all sizes to gain a broad understanding of the requirements and emerging plans of RPA future RLR strategy. It will also be an opportunity to share and gain feedback which may be used to shape and refine the proposition before the formal procurement commences. A Prospectus, together with specific questions for consideration and debate, will be prepared and may be requested via the email address above. It should be noted that any information provided on our current thinking should be considered formative in nature and no decision on the future solution or commercial approach has yet been agreed.
Following the Supplier Conference and on dates to be advised in due course, key representatives from RPA maybe available to speak individually with prospective suppliers in 1:1 interviews. These interviews will further explore the issues discussed at the Supplier Conference and will allow suppliers to gain more understanding of our proposals.
All those organisations wishing to attend the Supplier Conference and/or participate in the 1:1 interviews should register their interest via the email address in Section I above on or before 27.3.2013.

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Remote Sensing

1)Short description:

The provision of remote sensing activities on behalf of the RPA at non RPA premises. The purpose of the service is to assist RPA to meet its legislative requirements regarding “spot checks” and to perform the agreed tasks in compliance with the European Union’s (EU’s) 2014 Common Technical Specification (CTS).
Services may commence as soon as practicable on a phased roll-out basis following contract award which maybe from July 2013 to facilitate special projects and exercises, and at full anticipated volumes from 1.12.2013.
2)Common procurement vocabulary (CPV)

38221000, 72000000, 03000000

5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: Digitisation Services

1)Short description:

The provision of digitising activities on behalf of RPA at non RPA premises for the purposes of updating and implementing changes to the Rural Land Register (RLR) and updating the National Database (NDB) in compliance with the European Union Land Parcel Identification System (LPIS) quality assurance standards.
Services may commence as soon as practicable on a phased roll-out basis following contract award which maybe from July 2013 to facilitate special projects and exercises, and at full anticipated volumes from 1.12.2013.
2)Common procurement vocabulary (CPV)

38221000, 72000000, 03000000

5)Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Common Agricultral Policy
VI.2)Additional information:
VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:5.3.2013