GIS

Geographic Intelligence System Tender

Geographic Intelligence System Tender

Essex County Council (The Authority) is putting in place an Agreement for a Geographic Intelligence System for use by or on behalf of public sector and public interest bodies in the East of England.

UK-Chelmsford: IT services: consulting, software development, Internet and support

2012/S 216-356513

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
PO Box 4, County Hall, Market Road
Contact point(s): Procurement Services
For the attention of: Cara Gale
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 1245434848
E-mail: email2workspace-prod+ECC+WS211031352+mlb1@ansmtp.ariba.com
Fax: +44 1245430601

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Electronic access to information: http://ecc.supplier.ariba.com

Electronic submission of tenders and requests to participate: http://ecc.supplier.ariba.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Geographic Intelligence System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Essex.
NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Essex County Council (The Authority) is putting in place an Agreement for a Geographic Intelligence System for use by or on behalf of public sector and public interest bodies in the East of England. These bodies include but are not limited to:
— Essex County Council,
— NHS bodies, including Primary Care Trusts,
— Unitary, District, Borough & Parish Councils,
— the central buying consortium (www.cbconline.org.uk),

— fire & rescue authorities; police authorities,
— educational establishments, both private and public,
— Voluntary Sector Charities,
— and/or other private organisations acting as managing agents or procuring on behalf of these public sector or public interest bodies. Whilst the initial emphasis is on the delivery of services to bodies specifically named above, and to the classes of organisation described above within the County of Essex.
Geographic Intelligence (GI) can be a key factor in successful decision making within any Local Authority, however within Essex County Council, Geographic Intelligence:
— is poorly understood and not well publicised,
— does not provide value for money,
— lacks a coherent model for support,
— is fragmented across many service areas.
The vision of the GIS Upgrade Project is to transform the situation to one where:
“Essex County Council is a model authority delivering a modern, fully integrated and scalable geographic intelligence service that provides business-led solutions for efficient planning and delivery of improved services to customers, partners, communities and other stakeholders”.
Essex County Council are seeking to procure a Geographic Intelligence (GI) platform to replace its current Oracle Spatial “ViewEssex” platform. The GI platform will be re-usable and scalable to meet current and future Essex County Council Business requirements. The users of the contract will be potentially all Essex County Council Officers, partner organisations such as other Local Authorities and the public via the Essex County Council Website. The platform will provide the capability for Essex County Council partners to share data with us. If partners need licences for specific datasets, or for software to access the datasets they will be responsible for ensuring the appropriate licences are in place.
The proposed contract is for a period of three years with an option to extend for up to a further one year.
If you would like to express an interest in this project you will need to do so via the Essex Supplier Portal.
Suppliers Instructions – How to Express Interest in this Tender:
1. Register your company on the eSourcing portal http://ecc.supplier.ariba.com (this is only required once). Click the link to register as a new supplier.

2. Enter your correct business and user details – Note the Ariba Network Organisation ID should be your Company name as registered at Companies House. Please note, fields marked with * are mandatory.
3. Click on the OK box to continue.
4. Once approved you will shortly receive an email with a link to go into the site and update a user password (please keep this secure).
5. To express an interest in an advertised opportunity, email the project team using the email address provided in section I.1. Please include your organisation name in either the ‘subject’ or body of the email. Your organisation will then be invited into the project.
6. Once invited you can log back into the portal and access the information and attachment relating to the opportunity. You will also be able to use the Message Board.
7. Further instructions, guides and assistance on how to take part in an event can be found under the help option on the top menu bar.
Once you have been invited to the project all communication will need to be via the project message board.

II.1.6)Common procurement vocabulary (CPV)

72000000, 38221000, 48517000, 72222300, 72230000, 72250000, 72300000, 48000000, 72253200, 72246000, 48600000, 72263000, 72268000, 72310000, 71355100, 72220000, 48810000, 30196000, 48151000, 72322000, 72316000, 72317000, 72319000, 72267000, 30200000, 72200000, 48800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Essex County Council (The Authority) is putting in place an Agreement for Geographic Intelligence System for use by or on behalf of public sector and public interest bodies in the East of England. These bodies include but are not limited to:
— Essex County Council,
— NHS bodies, including Primary Care Trusts,
— Unitary, District, Borough & Parish Councils,
— the central buying consortium (www.cbconline.org.uk),

— fire & rescue authorities; police authorities,
— educational establishments, both private and public,
— Voluntary Sector Charities,
— and/or other private organisations acting as managing agents or procuring on behalf of these public sector or public interest bodies. Whilst the initial emphasis is on the delivery of services to bodies specifically named above, and to the classes of organisation described above within the County of Essex.
Essex County Council are seeking to procure a Geographic Intelligence (GI) platform to replace its current Oracle Spatial “ViewEssex” platform. The GI platform will be scalable and re-usable to meet current and future Business requirements. It is intended to base the solution on a number of key principles:
— Use of Cloud Solutions instead of ECC networks and servers, where appropriate,
— use of public open standards for GI to promote scalability and longevity and to avoid being locked into proprietary vendor solutions,
— providing a single master version of all spatial datasets and related metadata within the control of ECC,
— implementing effective Quality Management processes for GI data,
— minimising the number of specialist GI applications (e.g. ArcGIS, MapInfo Professional) by implementing standard GI products for use internally and capable of integration into customer access channels,
— compatibility with technology used for other corporate solutions e.g. CRM, Essex public website,
— compatibility with technology used by ECC delivery vehicles and partners, e.g. Essex Highways and conformance with their existing contractual arrangements.
The users of the contract will be potentially all Essex County Council Officers, partner organisations such as other Local Authorities and the public via the Essex County Council Website. The platform will provide the capability for Essex County Council partners to share data with us. If partners need licences for specific datasets, or for software to access the datasets they will be responsible for ensuring the appropriate licences are in place.
The proposed contract is for a period of three years with an option to extend for up to a further one year.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Essex County Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address in point I.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address in point I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: This is detailed within the PQQ Evaluation document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Essex County Council reserves the right to hold a reverse electronic auction as part of this procurement.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2296
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

13.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Expressions of interest must be by way of completion and return of the Pre-Qualification Questionnaire (PQQ) by the date and time specified in Section IV.3.4. The Pre-qualification Questionnaire (PQQ) is available via the address specified in section 1.1 (supplier portal) and are available from the 5.11.2012. It is anticipated that the ITT documentation will be published in January, however details of an outline procurement timetable can be found on the Supplier Portal and within the PQQ documentation.
The supplier portal will be used throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the supplier portal. The supplier portal has instructions on how to use the system and access the information as well as a helpdesk to assist Bidders.
Essex County Council reserves the right to amend timescales, and change the evaluation criteria if there are genuine omissions or mistakes. We also reserve the right to reduce the number of bidders throughout the Procurement Process. Essex County Council reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by suppliers in relation to this procurement exercise.
Suppliers are advised that Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity.
Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a Supplier. However, if the information is requested Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Detail as to rights of appeal and assiciated procedures is given in the Public Contracts Regulations 2006 (as amended). Under Regulation 32 Essex County Council will inform you of the outcome of the tender and, if you have not won, how your bid was ranked against the winning bid. Under Regulation 32A Essex County Council must wait 10 days from despatching such information before entering into the contract. Regulation 47 sets out the time within which you must begin any action and the awards which a court may make.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.11.2012