Geographic Intelligence System

Essex County Council (The Authority) is putting in place an Agreement for a Geographic Intelligence System for use by or on behalf of public sector and public interest bodies in the East of England.

UK-Chelmsford: IT services: consulting, software development, Internet and support

2013/S 066-110652

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
PO Box 4, County Hall, Market Road
Contact point(s): Procurement Services
For the attention of: Cara Gale
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 1245434848
E-mail: email2workspace-prod+ECC+WS211031352+mlb1@ansmtp.ariba.com
Fax: +44 1245430601

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Address of the buyer profile: http://ecc.supplier.ariba.com

Electronic access to information: http://ecc.supplier.ariba.com

Electronic submission of tenders and requests to participate: http://ecc.supplier.ariba.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes.
.
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Geographic Intelligence System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Essex.
NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Essex County Council (The Authority) is putting in place an Agreement for a Geographic Intelligence System for use by or on behalf of public sector and public interest bodies in the East of England.
Geographic Intelligence (GI) can be a key factor in successful decision making within any Local Authority, however within Essex County Council, Geographic Intelligence:
— Is poorly understood and not well publicised
— Does not provide value for money
— Lacks a coherent model for support
— Is fragmented across many service areas
The vision of the GIS Upgrade Project is to transform the situation to one where:
‘Essex County Council is a model authority delivering a modern, fully integrated and scalable geographic intelligence service that provides business-led solutions for efficient planning and delivery of improved services to customers, partners, communities and other stakeholders’.
Essex County Council are seeking to procure a Geographic Intelligence (GI) platform to replace its current Oracle Spatial ‘ViewEssex’ platform. The GI platform will be re-usable and scalable to meet current and future Essex County Council Business requirements. The users of the contract will be potentially all Essex County Council Officers, partner organisations such as other Local Authorities and the public via the Essex County Council Website. The platform will provide the capability for Essex County Council partners to share data with us. If partners need licences for specific datasets, or for software to access the datasets they will be responsible for ensuring the appropriate licences are in place.
The Authority will consider the Public Services (Social Value) Act 2012 requirements during this procurement exercise and as part of the resulting contract.
The proposed contract is for a period of three years with an option to extend for up to a further one year.
The Authority will be holding a Bidders conference on Tuesday 16.3.2013 in Chelmsford. Spaces will be restricted to 2 attendees per Bidder. Please send an e-mail via the Procurement portal detailing who will attend and their full contact details prior to the event.
Suppliers Instructions – How to Express Interest in this Tender:
Potential Tenderers must contact ECC to request to be invited to this tender round by following these instructions:
1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS211031352+mlb1@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register then follow steps 1 and 2 above. (PLEASE NOTE: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)

Once you have been invited to the project all communication will need to be via the project message board.

II.1.6)Common procurement vocabulary (CPV)

72000000, 38221000, 48517000, 72222300, 72230000, 72250000, 72300000, 48000000, 72253200, 72246000, 48600000, 72263000, 72268000, 72310000, 71355100, 72220000, 48810000, 30196000, 48151000, 72322000, 72316000, 72317000, 72319000, 72267000, 30200000, 72200000, 48800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Essex County Council (The Authority) is putting in place an Agreement for a Geographic Intelligence System for use by or on behalf of public sector and public interest bodies in the East of England. These bodies include but are not limited to:
— Essex County Council,
— NHS bodies, including Primary Care Trusts,
— Unitary, District, Borough & Parish Councils,
— the central buying consortium (www.cbconline.org.uk),

— fire & rescue authorities; police authorities,
— educational establishments, both private and public,
— Voluntary Sector Charities,
— and/or other private organisations acting as managing agents or procuring on behalf of these public sector or public interest bodies. Whilst the initial emphasis is on the delivery of services to bodies specifically named above, and to the classes of organisation described above within the County of Essex.
Geographic Intelligence (GI) can be a key factor in successful decision making within any Local Authority, however within Essex County Council, Geographic Intelligence:
— Is poorly understood and not well publicised
— Does not provide value for money
— Lacks a coherent model for support
— Is fragmented across many service areas
The vision of the GIS Upgrade Project is to transform the situation to 1 where:
‘Essex County Council is a model authority delivering a modern, fully integrated and scalable geographic intelligence service that provides business-led solutions for efficient planning and delivery of improved services to customers, partners, communities and other stakeholders’.
Essex County Council are seeking to procure a Geographic Intelligence (GI) platform to replace its current Oracle Spatial ‘ViewEssex’ platform. The GI platform will be re-usable and scalable to meet current and future Essex County Council Business requirements. The users of the contract will be potentially all Essex County Council Officers, partner organisations such as other Local Authorities and the public via the Essex County Council Website. The platform will provide the capability for Essex County Council partners to share data with us. If partners need licences for specific datasets, or for software to access the datasets they will be responsible for ensuring the appropriate licences are in place.
The Authority will consider the Public Services (Social Value) Act 2012 requirements during this procurement exercise and as part of the resulting contract.
The proposed contract is for a period of three years with an option to extend for up to a further one year.
The Authority will be holding a Bidders conference on Tuesday 16.3.2013 in Chelmsford. Spaces will be restricted to 2 attendees per Bidder. Please send an e-mail via the Procurement portal detailing who will attend and their full contact details prior to the event.
Suppliers Instructions – How to Express Interest in this Tender:
Potential Tenderers must contact ECC to request to be invited to this tender round by following these instructions:
1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS211031352+mlb1@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than 1 registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register then follow steps 1 and 2 above. (Please note: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)

Once you have been invited to the project all communication will need to be via the project message board.
Estimated value excluding VAT: 450 000,00 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Essex County Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address in point I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address in point I.1.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: This is detailed within the PQQ Evaluation document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Essex County Council reserves the right to hold a reverse electronic auction as part of this procurement.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2296

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.5.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

31.5.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Expressions of interest must be by way of completion and return of the Pre-Qualification Questionnaire (PQQ) by the date and time specified in Section IV.3.4. The Pre-qualification Questionnaire (PQQ) is available via the address specified in section 1.1 (supplier portal) and are available from the 2 April 2013. It is anticipated that the ITT documentation will be published in May/June, however details of an outline procurement timetable can be found
on the Supplier Portal and within the PQQ documentation.
The supplier portal will be used throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the supplier portal. The supplier portal has instructions on how to use the system and access the information as well as a helpdesk to assist Bidders.
Essex County Council reserves the right to amend timescales, and change the evaluation criteria if there are genuine omissions or mistakes. We also reserve the right to reduce the number of bidders throughout the Procurement Process. Essex County Council reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by suppliers in relation to this procurement exercise.
Suppliers are advised that Essex County Council is subject to the Freedom of Information Act 2000 (FOIA)
and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity.
Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a Supplier. However, if the information is requested Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
The Authority will be holding a Bidders conference on Tuesday 16.3.2013 in Chelmsford. Spaces will be restricted to two attendees per Bidder. Please send an e-mail via the Procurement portal detailing who will attend and their full contact details prior to the event.
Suppliers Instructions – How to Express Interest in this Tender:
Potential Tenderers must contact ECC to request to be invited to this tender round by following these instructions:
1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS211031352+mlb1@ansmtp.ariba.com asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full and follow the instructions to register then follow steps 1 and 2 above. (Please note: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)

Once you have been invited to the project all communication will need to be via the project message board.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Detail as to rights of appeal and assiciated procedures is given in the Public Contracts Regulations 2006 (as amended). Under Regulation 32 Essex County Council will inform you of the outcome of the tender and, if you have not won, how your bid was ranked against the winning bid. Under Regulation 32A Essex County Council must wait 10 days from despatching such information before entering into the contract. Regulation 47 sets out the time within which you must begin any action and the awards which a court may make.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.4.2013

Requirement: Geographic Intelligence System