Geotechnical core store facility for Thames Water

Geotechnical core store facility for Thames Water

The geotechnical core samples arising from related field investigation works are currently being stored, as an interim solution, in containers at two of Thames Water’s operational sites.

UK-Reading: storage and retrieval services

2012/S 182-299316

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre – 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

5LYG.C.206 Thames Tideway Tunnel project, geotechnical core store facility.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: Thames Water region.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Background:
Thames Tideway Tunnel is a major new sewer that will help tackle the problem of overflows from London’s Victorian sewers and will protect the River Thames from increasing pollution for at least the next 100 years. The geotechnical core samples arising from related field investigation works are currently being stored, as an interim solution, in containers at two of Thames Water’s operational sites. The current arrangement is unsatisfactory and may result in deterioration or damage to the core samples.
There are approximately 10 000 core boxes placed on one square meter pallets that are required to be stored in a safe, secure and controlled environment for a period of 15-20 years.
Outsourcing the storage to a facility that is securely maintained and managed in a constant environment will reduce the risk of damage and deterioration.
Further information relating to the project can be found at www.thamestunnelconsultation.co.uk.

— Proposed Scope of the services includes but is not necessarily limited to the following activities and requirements. Further details are to be provided in TWUL’s tender documents to be issued to the shortlisted organisations:
The scope of works has been prepared by the Thames Tideway Tunnel team on behalf of TWUL and the main requirements of the Contract are:
— A dedicated, secure, specialist and environmentally stable storage facility required for 680 1m2 pallets (10 000 core boxes),
— The storage facility for these geotechnical core samples is required for at least 15 years,
— Design the controls, access and layout of the storage facility in accordance with the relevant industry standards for such storage,
— Transportation of the core samples from the TWUL operational sites to the storage facility,
— Receipt and storage of further cores arising from future site investigation works on the project,
— Access for TWUL (or its nominated contractor or other third party) to inspect on reasonable notice,
— A facility to be made available for retrieval and examination of core sample during inspection visits by TWUL and / or its nominated contractor or other third party on TWUL’s behalf,
— At the end of the contract (expiry or early termination) removal & transfer or disposal of core samples inert material (non hazardous) to licensed tips or other location identified by TWUL, which has the facility to re-use / recycle the material in accordance with the TWUL waste management procedures applicable at that time,
— Records of regular humidity and temperature monitoring around the perimeter of the site and provision of an auditable chain of custody.

II.1.6)Common procurement vocabulary (CPV)

63121000, 63121100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Quantity and scope as defined in II.1.5 above. Further information to be provided in the invitation to negotiate to be provided to selected applicants. Estimated value over the EU threshold but actual value subject to proposals and negotiated proposal.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 240 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in invitation to negotiate document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to any award.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in Section VI.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in Section VI.3.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As detailed in Section VI.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

5LYG.C.206
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate

2.10.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Format for requested participation:
All suitably experienced organisations who wish to respond to this OJEU contract notice to indicate their interest in the tender, must request a ‘pre-qualification questionnaire’ (PQQ) document and submit a completed document by the deadline of 12:00 noon, 2.10.2012. The PQQ should be requested via e-mail from (procurement.support.centre@thameswater.co.uk).

Further instructions in relation to expressing an interest and the basis on which Thames Water Utiliites Limited (TWUL) will select interested organisations to be invited to negotiate are set out within the PQQ.
Invitation to negotiate (“ITN”) information:
Number of tenderers.
Provided always that there are sufficient Applicants passing TWUL’s eligibility criteria as described in the pre-qualification questionnaire, TWUL intends to invite a minimum of 3 Applicants to negotiate and no more than 6. TWUL may invite less than 6 Applicants if, for example, there is a gap between the fourth and the fifth and the sixth scoring Applicants. In these circumstances, the Authority is not bound to invite all 6 Applicants to negotiate and reserves the right to only invite the top 3 scoring Applicants but will make its assessment depending on the scores to ensure adequate competition.
Timescales.
TWUL aims to issue the ITN by 27.10.2012. TWUL will require tenderers to agree a response return time for tenders of 19 days from issue of the ITN. This is a reasonable period given the requirements of the ITN response. Part of the tender process will involve a tender interview (on or around 4 December 2012) at which tenderers shall explain their proposals to TWUL.
Contract conditions.
Variants will be accepted, if submitted in addition to a compliant bid. Further details will be included in the Invitation to Negotiate (ITN).
Contracts will be under English law.
General.
TWUL operates an ongoing risk management approach with regard to the economic and financial capacity of its suppliers. Information will be obtained either from the supplier or an externally recognized provider. Information will be gathered upon commencement of the process and over the duration of the contract period.
Applicants should note that this process might require references to be provided and verified, attendances at meetings, talks and presentations at no cost to Thames Water.
TWUL reserves the right to award no contract(s) as a result of this award procedure. Except for the framework agreement(s), if any, concluded with successful tenderer(s), nothing in the procurement process shall create a contract, whether express or implied, between TWUL and any applicant.
Any agreement resulting from this contract notice may be modified to include further similar requirements at any site under the management of TWUL or its associated companies.
This contract notice does not preclude TWUL or its associated companies from issuing other contract notices for specific requirements from time to time.
TWUL (including its employees and advisors) does not make any representations, warranties or other commitments, whether express or implied, in relation to the accuracy, adequacy or completeness of the information provided to applicants in this Contract Notice or otherwise in connection with this tender, except as may be specifically agreed in any contract concluded at the end of this tender process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.9.2012