GIS Solution Tender

GIS Solution Tender

There is a requirement to replace the current GIS infrastructure at the Council, redesign the GIS service, and review and implement options for the delivery of value added application and data packages to Council partners and customers.

United Kingdom-Maidstone: Software package and information systems

2013/S 152-265231

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Phil Lamacraft
ME14 1XQ Maidstone
Telephone: +44 3000410248

I.2)Type of the contracting authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

GIS Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Kent.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Kent County Council (“the Council”) and each of the borough and district councils in Kent run separate GIS systems. In April 2013 the Council and Tunbridge Wells Borough Council (“TWBC”) established a shared service GIS partnership.
There is a requirement to replace the current GIS infrastructure at the Council, redesign the GIS service, and review and implement options for the delivery of value added application and data packages to Council partners and customers. It is anticipated that a cloud-based solution will achieve these aims.
The expected strengths and opportunities of this cloud GIS platform are:
— Allows businesses, communities and individuals to collaborate virtually.
— Provides virtual storage space.
— Provides fast and accessible information.
— Flexibility.
— Agility.
— Faster time to market based on initial skill resources.
— Lower initial capital investment.
— Can scale quickly against demand/growth.
— 24×7 support with high availability.
— More effective communication and collaboration.
— Better quality of work.
— Saves money, time and effort.
— Mobility.
— Scalability.
The objective of this procurement is to deliver a flexible GIS infrastructure to meet the needs of the Council and its partners, over the period of the contract. A contract for a cloud hosted GIS enterprise platform providing software and service supported by a best-value licence agreement is sought to support these business objectives. This service must be scalable and flexible with appropriate charging mechanisms to reflect changes in service demand upwards or downwards.
The Council and TWBC have established a GIS shared service partnership. This partnership is set up to address the opportunity to eliminate the duplication of investment in hardware, software and data that arise as a result of each council in the County having their own GIS systems. In addition there is an opportunity to focus the human resources in a single centre of excellence that can serve Kent and neighbouring public services. There has been an objective within Kent, and this is reflected in the ICT Strategy for the Council and in the Kent Public Services ICT Strategy, to achieve such a rationalisation which would save money, and consolidate and grow expertise, so that a single Kent GIS would be a centre of excellence supporting Kent public services and other partner organisations.
There is a clear demand for GIS services from District Councils and other public service bodies. GIS can be a clear and distinct service offering and therefore is a good candidate for developing a shared services business model. One of the objectives of this project is to develop a sound business model which clearly identifies the costs of the services, the customers, the revenue streams and organisational structure required to deliver a shared service. For this reason a cloud-based model has been selected so that a clear pricing strategy can be established based on usage and the solution can be quickly scaled up or down depending on demand.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: