Glasgow 2018 European Championships Travel Management Services

Glasgow City Council
Chief Executive’s Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Contact person: David Dougan
Telephone: +44 1412876424
E-mail: david.dougan@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM34

Internet address(es):Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

The contract is awarded by a central purchasing body

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

Regional or local authority

General public services

Travel and Accommodation Management Services — Glasgow 2018 European Championships.

Reference number: GCC003994CPU

Services

Glasgow 2018 has a requirement to appoint a Travel and Accommodation Management Company (TAMC) to work in conjunction with the Central Operations work-stream within the Glasgow 2018 team.

This contract is divided into lots: no

NUTS code: UKM34

Main site or place of performance:

UK, Glasgow.

Glasgow 2018 has a requirement to appoint a Travel and Accommodation Management Company (TAMC) to work in conjunction with the Central Operations work-stream within the Glasgow 2018 team. The core function of the successful provider is to formally engage with the travel and accommodation market to develop a solution to Glasgow 2018’s travel, transfers and accommodations requirement across the Championships.

Below is the most up-to-date information on client group numbers in Glasgow/Scotland. All figures at this stage in planning are estimated.

Client Groups:

Athletes,

Team officials,

Federations family,

Media,

Sponsors and guests,

Host broadcaster,

Specialist workforce.

Estimated Delegation Numbers:

Number of athletes, team officials and federations: 5 500;

Number of media, sponsors and guests: 3 000;

Number of competing countries: 51.

Full details on all services required can be found in Section 4 of the ITT on PCS Tender.

Criteria below

Quality criterion – Name: Fair work practices / Weighting: 5

Quality criterion – Name: Scope of requirements / Weighting: 30

Quality criterion – Name: Implementation / Weighting: 25

Price – Weighting: 40

Value excluding VAT: 1.00 GBP

Start: 22/08/2016

End: 31/08/2018

This contract is subject to renewal: no

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Selection criteria as stated in the procurement documents

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4) of the OJEU Contract Notice.

Minimum level(s) of standards possibly required:

Examples provided Must be from either European or World sports events or similar.

Bidders Must score no less than 60 % of the marks available for the question above based upon the scoring guidance shown in the ITT.

Key Performance Indicators are listed in Section 4 of the ITT found on the PCS Tender portal.

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Open procedure

The procurement is covered by the Government Procurement Agreement: yes

Date: 18/07/2016

Local time: 12:00

English

Duration in months: 4 (from the date stated for receipt of tender)

Date: 18/07/2016

Local time: 12:30

Place:

UK, Glasgow.

This is a recurrent procurement: no

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at:https://www.glasgow.gov.uk/index.aspx?articleid=19621

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (N.B: The council does not bind itself to withhold this information).

Tenderers Amendments — The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council’s satisfaction that all funds due to the tenderer’s permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.

The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

Terms and Conditions are located within Section 3 of the ITT document.

Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit:https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 12470 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

(SC Ref:445420).

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
Fax: +44 1412879399Internet address:www.glasgow.gov.uk

Precise information on deadline(s) for review procedures:

Information regarding the review procedure will be available within the published ITT.

16/06/2016