Glasgow 2018 European Championships Travel Management Services
Glasgow 2018 has a requirement to appoint a Travel and Accommodation Management Company (TAMC) to work in conjunction with the Central Operations work-stream within the Glasgow 2018 team.
United Kingdom-Glasgow: Hotel accommodation services
2016/S 118-209910
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Chief Executive’s Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Contact person: David Dougan
Telephone: +44 1412876424
E-mail: david.dougan@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM34
Internet address(es):Main address: www.glasgow.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
I.2)Joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Travel and Accommodation Management Services — Glasgow 2018 European Championships.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
Glasgow 2018 has a requirement to appoint a Travel and Accommodation Management Company (TAMC) to work in conjunction with the Central Operations work-stream within the Glasgow 2018 team.
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
UK, Glasgow.
II.2.4)Description of the procurement:
Glasgow 2018 has a requirement to appoint a Travel and Accommodation Management Company (TAMC) to work in conjunction with the Central Operations work-stream within the Glasgow 2018 team. The core function of the successful provider is to formally engage with the travel and accommodation market to develop a solution to Glasgow 2018’s travel, transfers and accommodations requirement across the Championships.
Below is the most up-to-date information on client group numbers in Glasgow/Scotland. All figures at this stage in planning are estimated.
Client Groups:
Athletes,
Team officials,
Federations family,
Media,
Sponsors and guests,
Host broadcaster,
Specialist workforce.
Estimated Delegation Numbers:
Number of athletes, team officials and federations: 5 500;
Number of media, sponsors and guests: 3 000;
Number of competing countries: 51.
Full details on all services required can be found in Section 4 of the ITT on PCS Tender.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
II.2.14)Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4) of the OJEU Contract Notice.
Examples provided Must be from either European or World sports events or similar.
Bidders Must score no less than 60 % of the marks available for the question above based upon the scoring guidance shown in the ITT.
III.2.2)Contract performance conditions:
Key Performance Indicators are listed in Section 4 of the ITT found on the PCS Tender portal.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
UK, Glasgow.
Section VI: Complementary information
VI.1)Information about recurrence
VI.3)Additional information:
Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at:https://www.glasgow.gov.uk/index.aspx?articleid=19621
Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (N.B: The council does not bind itself to withhold this information).
Tenderers Amendments — The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.
Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council’s satisfaction that all funds due to the tenderer’s permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.
The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.
Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal.
Terms and Conditions are located within Section 3 of the ITT document.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit:https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 12470 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.
For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
(SC Ref:445420).
VI.4.1)Review body
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
Fax: +44 1412879399Internet address:www.glasgow.gov.uk
VI.4.3)Review procedure
Information regarding the review procedure will be available within the published ITT.
VI.5)Date of dispatch of this notice:
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