Glasgow 2018 European Championships Travel Management Services

Glasgow 2018 has a requirement to appoint a Travel and Accommodation Management Company (TAMC) to work in conjunction with the Central Operations work-stream within the Glasgow 2018 team.

United Kingdom-Glasgow: Hotel accommodation services

2016/S 118-209910

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Glasgow City Council
Chief Executive’s Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Contact person: David Dougan
Telephone: +44 1412876424
E-mail: david.dougan@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM34

Internet address(es):Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Travel and Accommodation Management Services — Glasgow 2018 European Championships.

Reference number: GCC003994CPU

II.1.2)Main CPV code

55110000

II.1.3)Type of contract

Services

II.1.4)Short description:

Glasgow 2018 has a requirement to appoint a Travel and Accommodation Management Company (TAMC) to work in conjunction with the Central Operations work-stream within the Glasgow 2018 team.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

55110000

II.2.3)Place of performance

NUTS code: UKM34

Main site or place of performance:

UK, Glasgow.

II.2.4)Description of the procurement:

Glasgow 2018 has a requirement to appoint a Travel and Accommodation Management Company (TAMC) to work in conjunction with the Central Operations work-stream within the Glasgow 2018 team. The core function of the successful provider is to formally engage with the travel and accommodation market to develop a solution to Glasgow 2018’s travel, transfers and accommodations requirement across the Championships.

Below is the most up-to-date information on client group numbers in Glasgow/Scotland. All figures at this stage in planning are estimated.

Client Groups:

Athletes,

Team officials,

Federations family,

Media,

Sponsors and guests,

Host broadcaster,

Specialist workforce.

Estimated Delegation Numbers:

Number of athletes, team officials and federations: 5 500;

Number of media, sponsors and guests: 3 000;

Number of competing countries: 51.

Full details on all services required can be found in Section 4 of the ITT on PCS Tender.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Fair work practices / Weighting: 5

Quality criterion – Name: Scope of requirements / Weighting: 30

Quality criterion – Name: Implementation / Weighting: 25

Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 1.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/08/2016

End: 31/08/2018

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4) of the OJEU Contract Notice.

Minimum level(s) of standards possibly required:

Examples provided Must be from either European or World sports events or similar.

Bidders Must score no less than 60 % of the marks available for the question above based upon the scoring guidance shown in the ITT.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Key Performance Indicators are listed in Section 4 of the ITT found on the PCS Tender portal.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/07/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/07/2016

Local time: 12:30

Place:

UK, Glasgow.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at:https://www.glasgow.gov.uk/index.aspx?articleid=19621

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (N.B: The council does not bind itself to withhold this information).

Tenderers Amendments — The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council’s satisfaction that all funds due to the tenderer’s permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.

The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

Terms and Conditions are located within Section 3 of the ITT document.

Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit:https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 12470 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

(SC Ref:445420).

VI.4)Procedures for review

VI.4.1)Review body

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
Fax: +44 1412879399Internet address:www.glasgow.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Information regarding the review procedure will be available within the published ITT.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/06/2016

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