Glasgow City Council IT Hardware Tender

Glasgow City Council IT Hardware Tender

Glasgow City Council invites tender bids for the (supply and installation) and (supply only) of IT Hardware equipment for the Burrell Renaissance Project. 4 Lots.

United Kingdom-Glasgow: Hardware

2019/S 176-428081

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Contact person: Sandra Maclennan
Telephone: +44 1412879587
E-mail: sandra.maclennan@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM82
Internet address(es):Main address: www.glasgow.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Burrell Renaissance — IT Hardware

Reference number: GCC004579CPU

II.1.2)Main CPV code

44316400

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Glasgow City Council invites tender bids for the (supply and installation) and (supply only) of IT Hardware equipment for the Burrell Renaissance Project.

The contract is expected to run for approximately 12 months between December 2019 and December 2020.

There are 4 separate lots for this project:

— Lot 1: Supply and Installation — Audio Display Points,

— Lot 2: Supply Only — Touchscreens and Video Projectors;

— Lot 3: Supply Only — Tablets and PCs,

— Lot 4: Supply Only — Media Players and Show Control.

This procurement will be conducted via the Public Contracts Scotland — Tender portal (PCS-T). We will apply a 1 stage open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit means of proof before contract award. Bidders must refer to the specific requirements listed in Section III) in this OJEU contract notice when completing the ESPD in PCS-T.

II.1.5)Estimated total value

Value excluding VAT: 1 595 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Media Players and Show Control

Lot No: 4

II.2.2)Additional CPV code(s)

32322000
48000000
48520000

II.2.3)Place of performance

NUTS code: UKM82

II.2.4)Description of the procurement:

Supply only of media players and show control including the following items:

— media players — quantity 5,

— show controller — quantity 2,

— master show controller software — quantity 1.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology / Weighting: 9
Quality criterion – Name: Method statement / Weighting: 9
Quality criterion – Name: Quality control / Weighting: 9
Quality criterion – Name: Warranties and returns policy / Weighting: 8
Quality criterion – Name: Fair work practices / Weighting: 5
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this project if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Video Walls and Video Projections

Lot No: 1

II.2.2)Additional CPV code(s)

32321200
32323300

II.2.3)Place of performance

NUTS code: UKM82

II.2.4)Description of the procurement:

Lot 1: video wall and video projection is the supply, install and commission of 20 individual video wall display points within the Burrell Collection building.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and project management / Weighting: 10
Quality criterion – Name: Method statement / Weighting: 15
Quality criterion – Name: Quality control / Weighting: 10
Quality criterion – Name: User experience / Weighting: 15
Quality criterion – Name: Fair work practices / Weighting: 5
Quality criterion – Name: Expertise and competence / Weighting: 10
Quality criterion – Name: Health and safety / Weighting: 5
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this project if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Touchscreens and Video Projectors

Lot No: 2

II.2.2)Additional CPV code(s)

30231320
38652100

II.2.3)Place of performance

NUTS code: UKM82

II.2.4)Description of the procurement:

Lot 2: touchscreens and video projectors is the supply only including the following items:

— 27” LCD monitor with touchscreen bundle — quantity: 21,

— 43” touchscreens — quantity: 66,

— 86” touchscreens — quantity: 3,

— projectors — quantity: 3.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology / Weighting: 9
Quality criterion – Name: Method statement / Weighting: 9
Quality criterion – Name: Quality control / Weighting: 9
Quality criterion – Name: Warranties and returns policy / Weighting: 8
Quality criterion – Name: Fair work practice / Weighting: 5
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this project if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Tablets and PCs

Lot No: 3

II.2.2)Additional CPV code(s)

30213200
30200000

II.2.3)Place of performance

NUTS code: UKM82

II.2.4)Description of the procurement:

Supply only of tablets and PCs including the following items:

— 10″ tablets — quantity 15,

— 12.3″ tablets — quantity 8,

— PCs — quantity 70.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology / Weighting: 9
Quality criterion – Name: Method statement / Weighting: 9
Quality criterion – Name: Quality control / Weighting: 9
Quality criterion – Name: Warranties and returns policy / Weighting: 8
Quality criterion – Name: Fair work practices / Weighting: 5
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this project if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Not applicable.

Minimum level(s) of standards possibly required:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:

There is a minimum financial requirement that affects trading performance and balance sheet strength.

financial requirements should be calculated on latest filed accounts with Company House for non-UK companies, ratios should be calculated on information contained in most recent audited accounts.

Trading performance:

An overall positive outcome on pre-tax profits over a 3 year period.

Exceptional items can be excluded from the calculation.

The above would be expressed in the ratio pre-tax profit/turnover.

Balance sheet strength

Net worth of the organisation must be positive.

Intangibles can be included for purposes of the total assets figure.

The above would be expressed in the ratio total assets/total liabilities.

Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a Group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurance below:

— employer’s (compulsory) liability insurance 10 000 000 GBP (ten million pounds sterling),

— professional indemnity insurance 5 000 000 GBP (five million pounds sterling).

The Council reserves the right at its own discretion to seek such other information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the applicant’s economic and financial standing.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Lot 1: please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years, where you have specified, designed and delivered a diverse suite of complex digital/AV hardware within a public-facing museum, gallery or visitor attraction environment.

Lots 2-4: please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years, where you have delivered fit-for-purpose audio visual display hardware.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/10/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2: applicants must hold the certificates for quality control and environmental management standards or comply with all the questions noted in ESPD Section 4D. Please refer to the ‘ESPD Statements’ within the invitation to participate document.

Health and safety — applicants must complete and return the H&S questionnaire that can be found in the buyers attachments area of the tender portal.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 14409

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:594683)

VI.4)Procedures for review

VI.4.1)Review body

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412876403
Fax: +44 1412879399Internet address: www.glasgow.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘The Regulations’). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff court or the court of session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/09/2019