Global Estates Professional Services for the British Council

Global Estates Professional Services for the British Council

To deliver an enhanced level of real estate, strategic advisory and capital project management related services.

United Kingdom-London: Real estate services

2018/S 216-494260

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

British Council
10 Spring Gardens
United Kingdom
Contact person: Bernard O’Neill
E-mail: bernard.o’
NUTS code: 00
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Registered Charity

Section II: Object

II.1)Scope of the procurement


Global Estates Professional Services

Reference number: BC/00625

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The British Council is seeking to appoint a global property service provider who has the potential to deliver an enhanced level of real estate, strategic advisory and capital project management related services to support the delivery of a suite of property requirements and projects across their global portfolio. The British Council has a complex and diverse global property portfolio of circa 380 holdings across 112 countries around the world, made up of commercial and residential freeholds, commercial lease-holds and a variety of other property agreements. (Residential leasehold portfolio currently not in scope). The British Council also colocates with the Foreign and Commonwealth Office (FCO) and other HMG Partners in various overseas locations. Global Estates (GE) is the British Council’s in-house property and facilities management department. GE is accountable for strategic management of the property assets owned and used by the British Council.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: 00
Main site or place of performance:


II.2.4)Description of the procurement:

The British Councils preferred solution is to appoint a single property services provider to assist in maximising opportunities in managing the Bristish Councils global estate as a strategic asset by introducing a portfolio led global approach that will deliver value, savings and opportunities that suite the diversity of its business activities. Notwithstanding, the British Council reserves the right to appoint one or more service providers subject to evaluation of the market responses. The global estates provider will be required to support the effective management and performance of the portfolio, provide innovative and flexible property and project management solutions to support the regions in delivering the British Councils corporate plan, its commercial business outcomes and its cultural relations impact worldwide. The service provider will be required to deliver all services within the scope of the following service lines. Portfolio data management and lease administration. The provision and management of a single on-line real estate database, data administration and analytics platform that is fit for purpose.

Services will include but not limited to:

— data and document collation and review,

— data abstraction translation and input,

— general data management,

— event alert and tracking system,

— analyst/data management advisory and reporting. The service provider will be required to blend in-house data, including capital project management and compliance data with portfolio data, market and benchmarking data to meet a variety of insightful reporting requirements. Transactional services proactively managing, negotiating and advising on all real estate matters within the global estate portfolio. Creating and unlocking value through strategic management, efficiencies and cost avoidance strategies whilst aligning the estate with the business interests of the British Council. Including but not limited to:

— acquisitions,

— disposals,

— rent reviews,

— lease renewals,

— lease re-gearing.

Strategic property advice ad-hoc consultancy advice or secondments relating to the optimisation of the portfolio including but not limited to:

— market research and intelligence by region,

— country,

— metro,

— city and local levels,

— strategic business case generation,

— workplace innovation,

— occupancy management,

— workplace planning,

— performance improvement,

— efficiency,

— effectiveness and sustainability indicators,

— income generation and added value.

Other professional property services call off professional advice and services in support of strategic client programmes including planning and development consultancy, building surveys, cost consultancy, dilapidations, rating (UK only), land and property taxes, valuations. Capital project management management and delivery of the annual estates capital programme.

Projects including:

— refurbishments,

— extensions,

— relocations and building fit outs,

— general maintenance,

— security and compliance upgrades.

Services including but not limited to:

— technical due diligence and feasibility studies,

— project scoping, engagement of design and technical services,

— management of all tender processes inc. FF&E, contractor/vendor selection and appointment,

— project management and employers agent duties,

— CDM and QA approvals,

— risk management,

— cost,

— quality and time management,

— preparation and implementation of capital project management play-books to client and best practice standards, integration with transaction management and data management and analytics to drive best outcomes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 years

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Evaluation of SQ

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The British Council’s global estate spans the following regions:

— Americas,

— East Asia,

— European Union,

— Middle East,

— North Africa,

— South Asia,

— Sub Saharan Africa,

— United Kingdom,

— Wider Europe.

A full list of countries in which the British Council operates worldwide can be found at: https;//

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

A RICS regulated provider ie. registered to use Regulated by RICS designation, as described in

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/12/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/01/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

TBA suppliers who wish to express an interest and take part in the tender process will be required to register on our e-Tendering portal In-Tend hosted at Once registered, bidders must log-in to the website where they can view the project and access the bidders pack and submit their return. Bidders will also be required to demonstrate their capability and `means of proof` will be required. These conditions are outlined in the SQ.

VI.4)Procedures for review

VI.4.1)Review body

British Council
10 Spring Gardens
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: