Global Logistics Services for Foreign and Commonwealth Office

Global Logistics Services for Foreign and Commonwealth Office

The intention is to let the contract with a prime contractor who will be a single point of contact for FCO Services with regard to the management of the contract. United Kingdom-Milton Keynes: Post and courier services

2013/S 151-263540

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Foreign and Commonwealth Office, FCO Services: Procurement & Commercial Contracts Group
Hanslope Park
For the attention of: Andrew Cable
MK19 7BH Milton Keynes
Telephone: +44 1908515892

Internet address(es):

General address of the contracting authority/entity:

Electronic submission of tenders and requests to participate: http://

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Foreign Affairs
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Mercury 2014 Global Logistics Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Transport of mail by land and by air
Main site or location of works, place of delivery or of performance: Main place of performance is the UK with services also provided to all locations of the Foreign and Commonwealth Offices and other UK Government departments and their executive agencies overseas.
II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Provision of global logistical services consisting of freight forwarding services by all modes of transport on a Door to Door, Port to Port and Door to Port service, covering both international and UK distribution, import and export and between countries other than the UK, including warehousing, packing and consolidation of diplomatic and commercial mail and materials (including vehicles and dangerous air cargo) prior to shipment. The successful prime contractor or consortia may be required to provide some services from FCO Services premises at Hanslope Park (near Milton Keynes).
— The intention is to let the contract with a prime contractor who will be a single point of contact for FCO Services with regard to the management of the contract. The prime contractor might:
i) act as a consolidator entering into a contract with a number of service providers to provide a fully managed service that meets the service requirements of FCO Services;
ii) bid for and directly provide all the services required under the contract; and
ii) provide a range of services required under the contract and enter into sub-contract arrangements with third party (or parties) for provision of the other services.
— Small and medium sized economic operators are encouraged to bid for this opportunity through groupings (consortia) of economic operators. However, any selection of tenderers will be based solely on the criteria set out in the contract documentation and the contract will be awarded on the basis of the most economically advantageous tender.
— The value of the contract is estimated to be in the region of GBP 5 to 7 million annually. The duration of the contract shall be for an initial period of five years with options for two extensions, each of one year in duration.
— Suppliers bidding for services through the contract are subject to UK Government security requirements. Suppliers selected to participate in the invitation to tender (ITT) stage of the procurement will require a limited number of staff to work on this procurement who have ‘SC’ security clearance recognised by the UK Government. This may be required for access to due diligence information, classified material and certain sites. The Authority will assist in the provision of these clearances. Certain restrictions on access to FCO Services information may apply for contractor’s staff who are or gain ‘SC’ clearance but not UK citizens.
— The PQQ will be available on request to interested parties immediately following publication of this Notice. The authority anticipates selecting a long list for tender in October 2013.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 35 000 000 and 49 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent guarantee, performance bond and/or deposit may be required during the tender process.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Any conditions relating to financing and payment wil be specified in the contractual documentation. Further information available in the PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any comsortium bid must be led by a single provider. Where there is a consortium bid, the authority will expect to contract with a single service provider that will take prime responsibility for completion and performance risk on behalf of the consortium. The authority may also require direct involvement with key subcontractors. The prospective bidder (or consortium, as appropriate) must be able to demonstrate ability and technical capacity across the full range of the requirements, including the partnership-working arrangements with the authority.
No legal form is required but service providers will be required to become jointly and severally responsible for the contract.
Further information available in the PQQ.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Bidders short listed for the ITT stage of the procurement will be subject to approval by the Authority’s and/or its customers security directorate
Further information available in the PQQ.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further details will be provided in the PQQ.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: Further details will be provided in the PQQ.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
Further details will be provided in the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5 and maximum number 7
Objective criteria for choosing the limited number of candidates: Candidates will be selected to participate upon the basis of: (a) their economic and financial standing; (b) their capacity including a proven track record of providing a similar service delivery plus other criteria stated in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.9.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Suppliers Instructions How to Express Interest in this Tender/Project:
1. Register your company on the eSourcing portal (this is only required once).
— Browse to the eSourcing Portal: and click the link to register.

— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender /project.
— Login to the portal with the username/password.
— Click the ‘PQQs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires) For this project please click PQQs Open To All Suppliers to access the specific lots you are interested in responding to.
— You can search via the project code by using the Search/Filter button on screen. Perform a search by project code and enter the search value of “to be updated”. This will find all the lots within < Insert project code/title here >.
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only).
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
— You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The deadline for retuen of PQQ via the Bravo Online portal is 16:00 hours, 30.9.2013.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.8.2013