GMC Off-Site Document Storage Contract

GMC Off-Site Document Storage Contract

The GMC stores approximately 36 500 cubic feet of material off site and currently retrieves approximately 290 boxes or files per month.

United Kingdom-Manchester: Storage and retrieval services

2020/S 210-514742

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: General Medical Council (GMC)
Postal address: 3 Hardman Street
Town: Manchester
NUTS code: UK UNITED KINGDOM
Postal code: M3 3AW
Country: United Kingdom
E-mail: gmctenders@gmc-uk.org
Telephone: +44 1619236340
Internet address(es):
Main address: http://www.gmc-uk.org
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA19541

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.mytenders.co.uk

I.4)Type of the contracting authority

Other type: Health regulator

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Off-site Document Storage

 

Reference number: GMC1291

II.1.2)Main CPV code

63121000 Storage and retrieval services

II.1.3)Type of contract

Services

II.1.4)Short description:

The GMC stores approximately 36 500 cubic feet of material off site and currently retrieves approximately 290 boxes or files per month. On average over 30 new boxes of material indexed at file level are sent off site per month. The GMC Records team is based in our Hardman Street offices in Manchester city centre. There is a requirement for two deliveries and one collection of material on a daily basis to the Hardman Street office, plus the option for a rapid delivery service within two hours of receipt of the request for material which is urgently required. The GMC has offices in London, Cardiff, Belfast and Edinburgh but any requests for these sites are delivered via the GMC’s internal mail system from the Manchester office due to lower volume. The security of the transfer and storage of files is of primary concern to the GMC. We would require assurances that the transport provider would provide a fully secure track and trace service and that storage is in line with the relevant information security and archiving standards.

 

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

63121000 Storage and retrieval services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The GMC stores approximately 36 500 cubic feet of material off-site and currently retrieves approximately 290 boxes or files per month. On average over 30 new boxes of material indexed at file level are sent off site per month. The GMC Records team is based in our Hardman Street offices in Manchester city centre. There is a requirement for two deliveries and one collection of material on a daily basis to the Hardman Street office, plus the option for a rapid delivery service within two hours of receipt of the request for material which is urgently required. The GMC has offices in London, Cardiff, Belfast and Edinburgh but any requests for these sites are delivered via the GMC’s internal mail system from the Manchester office due to lower volume. The security of the transfer and storage of files is of primary concern to the GMC. We would require assurances that the transport provider would provide a fully secure track and trace service and that storage is in line with the relevant information security and archiving standards.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 x annual extensions.

 

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.7)Conditions for opening of tenders

Date: 30/11/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

 

Note: to register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=220984

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:220984)

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Telephone: +44 3450103503
Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.5)Date of dispatch of this notice:

23/10/2020