Governance Services for Sport England

Governance Services for Sport England

Lot 1 — Strategic review.Lot 2 — Governance review, diagnostics and support. Lot 3 — Board effectiveness / evaluation/skills assessment reviews. Lot 4 — Senior executive and non-executive recruitment. Lot 5 — Bespoke finance and internal control support. Lot 6 — HR support/Health check.

United Kingdom-London: Business services: law, marketing, consulting, recruitment, printing and security

2014/S 012-017131

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sport England
Victoria House, Bloomsbury Square
For the attention of: Hilary Milne
WC1B 4SE London
UNITED KINGDOM
Telephone: +44 8458508508
E-mail: hilary.milne@sportengland.org

Internet address(es):

General address of the contracting authority: https://sportengland.bravosolution.co.uk

Address of the buyer profile: https://sportengland.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Grant Awarding Body
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Governance and Related Services Framework, SE535.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 3 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Sport England requires a framework agreement to provide governance, strategic, organisational and recruitment support to sporting bodies, primarily National Governing Bodies of sport.
The Framework Agreement will have 6 lots. Bidders can choose to bid for one or all lots.
Lot 1 — Strategic review
Lot 2 — Governance review, diagnostics and support
Lot 3 — Board effectiveness / evaluation/skills assessment reviews
Lot 4 — Senior executive and non-executive recruitment
Lot 5 — Bespoke finance and internal control support
Lot 6 — HR support/Health check
Further details on the specific lots are in Annex B of this notice.
The nature of the work in this framework is such that it will require tailored support to small groups of often senior individuals delivered by providers with strong interpersonal skills. We recognise that some of the skills we are seeking may be in smaller companies or sole practitioners, and we would welcome bids from SME’s and Sole Practitioners for this Framework.
The Framework duration will be for three years with an option to extend by an additional 12 months.
If you are interested in participating in this competition please go to https://sportengland.bravosolution.co.uk and click on ‘View Current Opportunities’ for further details and documentation. The Closing Date for PQQ responses is 12:00, on 21.2.2014.

II.1.6)Common procurement vocabulary (CPV)

79000000, 79400000, 75130000, 79411100, 79996000, 79200000, 79610000, 79212100, 79000000, 92620000, 79411000, 79414000, 79212200, 79600000, 79212000, 79211000, 79900000, 79212500, 79412000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 0 and 3 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Strategic Review

1)Short description

Organisations must be able to deliver analyses of, and solutions to, the following
— Participation strategy/delivery model;
— Strategic funding models;
— Vision and business plan;
— Organisational design / staff structure;
— Change management.
Skills and experience required
— Either demonstrable knowledge of and experience in the sport sector or demonstrable experience of this type of work across comparable sectors.
— At least 3 years demonstrable experience of delivering a range of strategic reviews that lead to positive organisational change in organisations of a similar size and nature to those that we fund.
Anticipated number of Suppliers for Lot 1 is between 4-8.
2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Governance Review, Diagnostics and Support

1)Short description

Organisations must be able to deliver analyses of, and solutions to, the following
— Governance structure (including regional/county structures);
— Governance documents;
— Governance issues;
— Board composition and balance;
— Board (and wider) diversity/inclusion;
— Appointment and election;
— Board/Council balance and relationship;
— Committee structure;
— Board and Committee ToRs;
— Effective board/committee meetings;
— Effective communications;
— (For CSPs), Hosted v not-hosted structure reviews;
— Development of support tools;
— Support with next steps.
Skills and experience required
— At least 3 years demonstrable experience of governance diagnostics and tailored solutions for bodies of a similar size and nature to those that we fund.
— For work on regional/county structures, either demonstrable knowledge of and experience in the sport sector or demonstrable experience of this type of work across comparable sectors.
Anticipated number of Suppliers for Lot 2 is between 6-8.
2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Board Effectiveness /Evaluation/Skills Assessment Reviews

1)Short description

Organisations must be able to deliver the following
— Facilitated board effectiveness review;
— Skills review;
— Skills analysis;
— Identifying skills gaps;
— Building board effectiveness and cohesiveness;
— Development of support tools (Sport England to own);
— Support with next steps.
Skills and experience required
— At least 3 years demonstrable experience of delivering board effectiveness / evaluation/skills assessment reviews with organisations of a similar size and nature to those that we fund.
It is anticipated that between 6-8 suppliers will be appointed to Lot 3.
2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Senior executive and non executive recruitment

1)Short description

Organisations must be able to deliver high quality shortlists and related recruitment support for the following
— Independent non-executive board members;
— Chairs;
— CEO’s;
— Executive Directors.
Skills and experience required
— This Lot is aimed at organisations with demonstrable expertise in the recruitment of highly skilled, experienced individuals able to add real value to sporting organisations that we fund.
— At least 3 years demonstrable experience of high quality, senior level recruitment.
— Bidders must be able to access high quality individuals including from all protected characteristic groups. Equality and diversity are key objectives.
It is anticipated that between 6-8 suppliers will be appointed to Lot 4.
2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 5 Lot title: Bespoke Finance and Internal Control Support

1)Short description

Organisations must be able to deliver the following
— Tailoring reporting packages for funding requirements;
— Meaningful financial information for boards;
— Chart of Accounts review;
— Ad hoc other finance and internal controls support;
— Development of support tools.
Skills and experience required
— Relevant professional Finance or other qualifications (e.g. CCAB).
— At least 3 years demonstrable experience of delivering tailored financial and internal controls solutions to organisations similar to those that we fund.
It is anticipated that between 3-6 suppliers will be appointed to Lot 5.
2)Common procurement vocabulary (CPV)

79200000, 79400000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 260 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 6 Lot title: HR Support/Healthcheck Services

1)Short description

Organisations must be able to deliver the following
— Tailored HR Healthcheck;
— Specialist HR support;
— Contracts;
— Policy;
— Compliance with legislation;
— Diversity;
— Equal opportunities;
— Equal pay;
— Other HR support as required;
— Development of support tools or similar.
This support is expected to be aimed mainly at smaller/growing NGBs, Partners, CSPs or other supported organisations).
Skills and experience required
— Advisors must have relevant professional qualifications, MCIPD as a minimum.
— At least 3 years demonstrable experience of working in HR.
— Demonstrable experience of providing advice to third parties in a range of HR disciplines.
— Demonstrable experience value added HR advice to organisations of a similar size and nature to those that we fund.
It is anticipated that between 3-6 suppliers will be appointed to Lot 6.
2)Common procurement vocabulary (CPV)

79414000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 260 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See Tender Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See Tender Documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Tender Documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once).
— Browse to the eSourcing Portal: https://sportengland.bravosolution.co.uk and click the link to register.

— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier.)
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only.)
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Tender Documents.
Minimum level(s) of standards possibly required: See Tender Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders are required to reach a minimum threshold of 80% of the available scores for Q8 of the PQQ to be eligible to be considered for Invitation to Tender.
See Tender Documents.
Minimum level(s) of standards possibly required:
See Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4
Objective criteria for choosing the limited number of candidates: Bidders are required to reach a minimum threshold of 80% of the available scores for Q8 of the PQQ to be eligible to be considered for Invitation to Tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SE568
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.2.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.1.2014