Government National Security Vetting Solution – IT Software Tender

Government National Security Vetting Solution – IT Software Tender

The NSVS will consist of: Application Software consisting of: A primarily e-enabled solution to allow appropriately authorised Clearance Sponsors to initiate and approve a clearance for a Subject application to be launched, progressed, tracked and completed by the Vetting Provider, maximising the use of intelligent e-forms.

United Kingdom-Corsham: IT services: consulting, software development, Internet and support

2014/S 060-101343

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Information Systems and Services, Information Systems and Services
Spur D1, Building 405, MOD Corsham, Westwells Road
Contact point(s): DES DIST-COMRCL -CM2
For the attention of: Les Hanley
SN13 9NR Corsham
UNITED KINGDOM
Telephone: +44 3067701830
E-mail: desdist-comrcl-cm2@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: UK Pan-Government
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DIST/195 – Government National Security Vetting Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKE21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

IT services: consulting, software development, Internet and support. The Ministry of Defence is contracting on behalf of UK Government for a pan-Government National Security Vetting Solution (NSVS).
The NSVS procurement will facilitate the replacement of the current system and contract, which expires on 24.11.2015.
On an annual basis, UK Government carries out approximately 200,000 vetting checks. The checks are primarily delivered by two Vetting Providers, Defence Business Services National Security Vetting (DBS NSV) and Foreign & Commonwealth Office Services Vetting Unit (FCOS VU). The customer base includes both public and private sector. National Security Vetting services consist of Counter Terrorist Check, Security Check, Developed Vetting clearances, Compliance and Aftercare Management services.
The existing system is currently used only by DBS NSV. FCOS VU operates on a separate system. The NSVS will create a multi-user single platform technology from which all National Security Vetting can in future be delivered.
The NSVS will provide UK Government with significant operational benefits and will be innovative, efficient, provide managed services and deliver outstanding Value-for-Money in a secure solution envelope.
The NSVS will consist of:
— Application Software consisting of:
– A primarily e-enabled solution to allow appropriately authorised Clearance Sponsors to initiate and approve a clearance for a Subject application to be launched, progressed, tracked and completed by the Vetting Provider, maximising the use of intelligent e-forms;
– Automated system to system transfer between a range of specified data sources;
– Aftercare for the maintenance of clearances, including automation of annual security appraisal process and transfer between authorised Clearance Sponsors;
– Management Information and Reporting.
— Secure hosting;
— Managed Services;
— Online training and support for Vetting Providers, Customers and Clearance Sponsors;
— Rigorous, secure and automated third party solution interfaces;
— A testing and software change release environment;
— Disaster Recovery provision.
The MOD is leading this procurement on behalf of UK Government and looks forward to working with prospective suppliers to deliver a NSVS which offers innovation, scalability and value for money throughout the life of the contract.
The new contract will be for an initial period of 4 years with a further 1 year option.
The Authority is required to implement a dynamic Pre-Qualification Questionnaire (PQQ) prior to any company being invited to tender.
II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The new contract will be for an initial period of 4 years with a further 1 year option.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority wishes to reserve the right to ask for an indemnity guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made monthly in arrears on staisfactory provision of the service. the electronic Purchase2Payment (P2P) will be used as the payment mechanism. Further information on P2P can be found at http://www.d2btrade.com including the Authority’s guidelines for industry e-procurement using Purchase to payment

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The personnel of the potential providers organisation shall require a full Security Check (SC) clearance via National Security Vetting (NSV). Clearance is required prior to service commencement.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
This information will be sought through a Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 6
Objective criteria for choosing the limited number of candidates: Selection will be on the basis of the most suitable Potential Provider to perform MoD work, which will be assessed on the following criteria:
Part 1.
— Part 1 Form B: Grounds for mandatory rejection.
The above question will be assessed on the basis of a pass or fail and will not be scored.
— Part 1 Form C: Grounds for discretionary rejection.
The above question will be assessed on the basis of pass or fail and will be scored as follows:
Fail = 0 marks
Pass = 10 marks
— Part 1 Form D: Financial Stability.
The above question will be assessed on the basis of a holistic risk based examination of financial health and capacity and will not be scored.
The following questions in Part 1 will be scored out of 10 and will require a pass mark of greater than 8.
— Part 1 Form E: Experience and contract examples
The above question will be assessed on the evidence provided and will be assessed as a total which will be scored in accordance with the marking matrix as follows;
One, Narrative only or Nil contract examples provided: evidence will be assessed and scored 0 – 10
Two to three examples provided: only one score from 0 – 10 will be applied to the total evidence provided.
— Part 1 Form E: Staffing
The above question will be assessed and scored in accordance with the marking matrix on the following basis.
0 score = does not demonstrate sufficient capacity or ability to fulfil requirement
1 – 10 score = demonstrating minimum capacity or ability to fully support the requirement
Part 2 questions will be marked out of 10 and a weighted score allocated in line with the priority for each question, with the exception of question 6.2.14 Security which is required for information only. All the responses will then be ranked according to their total scores, removing any that failed Part 1. The aim is to arrive at a short list of no more than six potential providers for formal invitation to tender.
Scores will be awarded in accordance with the marking scheme below.
PQQ Marking Methodology.
Each PQQ will be marked and assessed using the following criteria:
Marking for Part 1 Forms C, E and Part 2, with the exception of question 6.1.20 Security which is required for information only, will utilise the marking scheme and weightings (Part 2 only) as defined below, to score each of the questions detailed in the PQQ document. The Authority will assess the documented evidence provided and apply a mark in accordance with the assessment matrix below:
Response Mark
Fully Acceptable 9-10
Acceptable – 3/4 5-6
Adequate – 1/2 3-4
Partially Acceptable – 1/4 1-2
Not Acceptable (For Key requirements only a ‘0′ score means non compliant and disbars the bidder from further consideration) 0
Weightings are then applied to each of the scores in Part 2 in accordance with the matrix below:
Priority Score weighting:
Key 100 %
Priority 1 75 %
Priority 2 50 %
Priority 3 25 %
Priority Ratings:
The definitions of the Authority’s priority ratings are as follows:
Mandatory – Failure to positively respond to a mandatory question will result in exclusion from the competition – Pass or fail only available
Key – Key questions: assessed as being key to the capability of potential suppliers performing a MoD contract. Score of 0 will result in exclusion from the competition.
Priority 1 – High Priority: assessed as very important to the eligibility of potential suppliers.
Priority 2 – Medium Priority: an important but not fundamental item.
Priority 3 – Low Priority: a desirable item.
References, site visits, demonstrations or presentations are unlikely to be requested at this stage but the Authority reserves the right to request them as a part of the PQQ process.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DIST/195 -Government National Security Vetting Solution.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.4.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2 April 2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

You must register on this site to respond if you already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manger and add the following Access Code:UP52S28D2B GO Reference: GO-2014321-DCB-5546873.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.3.2014