Gown Hire Tender

Contract For Graduation Services – Gown Hire and/or Photographs and/or Ticketing.

United Kingdom-Winchester: Special clothing and accessories

2020/S 019-041261

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University of Winchester
Postal address: Sparkford Road
Town: Winchester
NUTS code: UKJ32
Postal code: SO22 4N
Country: United Kingdom
Contact person: Andrew gannon
E-mail: andrew.gannon@winchester.ac.uk

Internet address(es):Main address: https://in-tendhost.co.uk/winchester/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/winchester/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/winchester/aspx/Home

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract For Graduation Services – Gown Hire and/or Photographs and/or Ticketing

Reference number: SYSTEM 00000086

II.1.2)Main CPV code

18400000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Graduation The University of Winchester confers awards for approximately 3 000 graduates each year. We hold our graduation ceremonies once a year (currently over a week in October) in Winchester Cathedral, with support services (gown hire, photography studios, ticket collection etc) being conducted in Winchester Guildhall. We are looking for suppliers to provide gown hire, photography and tickets under the 3 separate lots detailed below. Suppliers are welcome to bid for 1, 2 or all of the lots.

For full details go to: https://in-tendhost.co.uk/winchester/aspx/

Return date: 12.00 noon 26.2.2020.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Lot 1: Gown Hire

Lot No: 1

II.2.2)Additional CPV code(s)

18318200

18420000

18400000

18224000

II.2.3)Place of performance

NUTS code: UKJ32

Main site or place of performance:

University of Winchester.

II.2.4)Description of the procurement:

The University requires a supplier to provide a gowning service for approximately 3 000 students.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Renewals subject to satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2: Photography Service

Lot No: 2

II.2.2)Additional CPV code(s)

22315000

II.2.3)Place of performance

NUTS code: UKJ32

Main site or place of performance:

University of Winchester.

II.2.4)Description of the procurement:

The University requires a supplier to provide studio photography for graduating students.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3: Ticketing Service

Lot No: 3

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKJ32

Main site or place of performance:

II.2.4)Description of the procurement:

The University requires a supplier to provide a full ticketing solution to manage guests for its graduation ceremony. The solution should include an online portal where guests can purchase tickets, a hotline to answer ticketing queries, design and printing of the tickets and delivery to the Guildhall for collection during graduation week.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/02/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 24/06/2020

IV.2.7)Conditions for opening of tenders

Date: 26/02/2020

Local time: 12:00

Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: University of Winchester
Town: Winchester
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/01/2020