Graduation Audio Visual Services Tender

Graduation Audio Visual Services Tender

Provide audio visual services at its graduation ceremonies. 

United Kingdom-Edinburgh: Motion picture and video services

2019/S 027-060190

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Edinburgh Napier University
9 Sighthill Court, Sighthill
United Kingdom
NUTS code: UKM75
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Graduation Audio Visual Services

Reference number: ENU-1718-0049-00

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The authority is seeking Contractor(s) to provide audio visual services at its graduation ceremonies. The requirement includes the equipment, staff and services to provide a turnkey solution.

II.1.5)Estimated total value

Value excluding VAT: 180 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

The authority is seeking Contractor(s) to provide audiovisual services at its graduation ceremonies. The requirement includes the equipment, staff and services to provide a turnkey solution.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Delivery / Weighting: 18
Quality criterion – Name: Methodology of Equipment Selection including Appendix F – Equipment List / Weighting: 25
Quality criterion – Name: Innovation / Weighting: 9
Quality criterion – Name: Project Management/Account Management / Weighting: 18
Quality criterion – Name: Fair Work Practices / Weighting: 10
Price – Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The authority reserves the right to extend the Contract for a further 1 year subject to satisfactory performance and continued requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Q4B.2.1: Tenderers will be required to have a minimum “specific” yearly turnover of 360 000 GBP for each of the last 2 years in the business area covered by the contract.

Q4B.5.2: It is a requirement of this contract that the tenderers will hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— Public liability insurance = 5 000 000 GBP,

— Product liability insurance = 5 000 000 GBP.

Q4B.6 Tenderers will be required to provide 2 years audited accounts or equivalent when requested prior to the confirmation by the authority of the successful tenderer.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/03/2019
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 12/07/2019

IV.2.7)Conditions for opening of tenders

Date: 11/03/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

February 2022 or 2023

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 12691. For more information see:

(SC Ref:572330).

VI.4)Procedures for review

VI.4.1)Review body

Edinburgh Napier University
Sighthill Campus, 9 Sighthill Court
EH11 4BN
United Kingdom
Telephone: +44 3339006040Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: