Graduation Ceremony Services

Graduation Ceremony Services

Combined academic robe and photography services. UK-Aberdeen: higher education services

2012/S 64-104411

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Aberdeen
University Office, King’s College
For the attention of: Mrs Kamariah Ismail
AB24 3FX Aberdeen
UNITED KINGDOM
Telephone: +44 1224274467
Fax: +44 1224273875

Internet address(es):

General address of the contracting authority: http://www.abdn.ac.uk/procurement

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00102

Further information can be obtained from: University of Aberdeen
University Office, King’s College
For the attention of: Mrs Kamariah Ismail
AB24 3FX Aberdeen
UNITED KINGDOM
Telephone: +44 1224274467
Fax: +44 1224273875
Internet address: http://www.abdn.ac.uk/procurement

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Aberdeen
University Office, King’s College
For the attention of: Mrs Kamariah Ismail
AB24 3FX Aberdeen
UNITED KINGDOM
Telephone: +44 1224274467
Fax: +44 1224273875
Internet address: http://www.abdn.ac.uk/procurement

Tenders or requests to participate must be sent to: University of Aberdeen
University Office, King’s College
For the attention of: Contract Officer
AB24 3FX Aberdeen
UNITED KINGDOM
Telephone: +44 1224274467
Fax: +44 1224273875
Internet address: http://www.abdn.ac.uk/procurement

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Combined academic robe and photography services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: University of Aberdeen.
NUTS code UKM50

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of Aberdeen wishes to invite tenders for the provision of combined academic robe and photography services.
Each year seventeen graduation ceremonies take place annually in the University of Aberdeen’s Elphinstone Hall on campus in Old Aberdeen. It is important to the University that the Supplier appointed is able to manage both elements of the service in a seamless and coordinated way and we’re seeking a firm with appropriate experience and skills to do this.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=224846.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=224846.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

80300000, 79961000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Hire of academic gowns, trencher caps, John Knox hats and hoods in appropriate University of Aberdeen colours to graduating students and other academic dress for staff and honorary graduands. Provision of a professional and high quality photographic and framing supply service to the University of Aberdeen.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AU12/04
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.4.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

30.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The PQQ will be available and should be returned via Public Contracts Scotland portal.
A table showing number of graduates in July 2011 is attached for your information.
(SC Ref:224846).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University of Aberdeen will incorporate a minimum 10 calendar day standstill period following electronic notification to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) regulations 2006 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.3.2012