Graphic Design and Video Service Tender

Framework Agreement across 7 Lots with up to 15 suppliers per Lot, with organisations, companies, and freelancers.

United Kingdom-Barnsley: Motion picture and video services

2020/S 059-142745

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Barnsley Metropolitan Borough Council
Postal address: Westgate Plaza One, PO Box 601
Town: Barnsley
NUTS code: UKE
Postal code: S70 9FA
Country: United Kingdom
Contact person: Mrs Charlotte Watson
E-mail: Charlottewatson@barnsley.gov.uk
Telephone: +44 1226787533

Internet address(es):Main address: https://www.yortender.co.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.yortender.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.yortender.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of Graphic Design, Video and Animation

Reference number: DN468921

II.1.2)Main CPV code

92100000

II.1.3)Type of contract

Services

II.1.4)Short description:

Barnsley Council is looking to set up a framework agreement across 7 Lots with up to 15 suppliers per lot, with organisations, companies, and freelancers who will work in collaboration with the Communications and Marketing team to deliver high quality, innovative, creative and value for money design, video and animation. Organisations, companies, and freelancers will be commissioned by the communications and marketing team to undertake activities that deliver the services required by business units across the Council. Graphic design and video service include (but not limited to):

— adverts (press and magazine)

— booklets/brochures

— document covers/style guides

— diagrams/charts/graphs/infographics

— direct marketing (leaflets and flyers)

— event/exhibition Dwork (posters/banners/displays)

— folders/conference packs/binders

— newsletters

— video

— animation

— promotional items

— signage

— stationery

— templates.

Organisations, companies, and freelancers are welcome to tender for the framework if they provide graphic design, video or animation services individually or collectively.

II.1.5)Estimated total value

Value excluding VAT: 520 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot Services within Lot

1) Graphic Design Works (posters, leaflets, social media, strategies etc.).

2) Campaign Concept Design (client meetings, production of concept, delivery of concept).

3) All Graphic Design and Concept Design Work (delivery of all options under Lot 1 and Lot 2).

4) Video and Animation Services.

5) Video and Animation Services and Graphic Design Work (delivery of all options under Lot 1 and Lot 4).

6) Video and Animation Services and Concept Design Work (delivery of all options under Lot 2 and Lot 4).

7) All Options (delivery of all options in Lots 1, 2 and 4).

II.2)Description

II.2.1)Title:

Graphic Design Works

Lot No: 1

II.2.2)Additional CPV code(s)

79822500

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

Graphic Design Works (posters, leaflets, social media, strategies etc.)

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions a total of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Campaign Concept Design

Lot No: 2

II.2.2)Additional CPV code(s)

79415200

79822500

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

Campaign Concept Design (client meetings, production of concept, delivery of concept).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions a total of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

All Graphic Design and Concept Design Work

Lot No: 3

II.2.2)Additional CPV code(s)

79930000

79933000

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

All Graphic Design and Concept Design Work (delivery of all options under Lot 1 and Lot 2).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions a total of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Video and Animation Services

Lot No: 4

II.2.2)Additional CPV code(s)

92111300

92111320

92112000

92120000

92140000

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

Video and Animation Services

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions a total of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Video and Animation Services and Graphic Design Work

Lot No: 5

II.2.2)Additional CPV code(s)

92111220

92111260

92111300

92111320

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

Video and Animation Services and Graphic Design Work (delivery of all options under Lot 1 and Lot 4).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 80 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions total of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Video and Animation Services and Concept Design Work

Lot No: 6

II.2.2)Additional CPV code(s)

92300000

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

Video and Animation Services and Concept Design Work (delivery of all options under Lot 2 and Lot 4).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions total of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

All Options (Lots 1 – 6)

Lot No: 7

II.2.2)Additional CPV code(s)

92111100

92111220

92111300

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

All Options (delivery of all options in Lots 1, 2 and 4).

Graphic Design Works (posters, leaflets, social media, strategies etc.).

Campaign Concept Design (client meetings, production of concept, delivery of concept).

Video and Animation Services.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Initial contact period is for 24 month with optional renewal 2 x 12 month extensions total of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/04/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/04/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court
Postal address: The Strand
Town: London
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/03/2020