Graphic Design Contract For Helfa Gelf Cyfyngedig

Graphic Design Contract For Helfa Gelf Cyfyngedig

Helfa Gelf Cyf is seeking to appoint a graphic design company to provide services for Helfa Gelf /Art Trail-North Wales Open Studios Network for the duration of the project starting 2.4.2012 April 2012,with a view to completing by September 2013. This would include being responsible for all aspects of graphic design for the project . Publication date:28/02/2012

Procurer reference: SC/28022012
Value of tender: £Undisclosed
CONTRACT NOTICE – NON OJEU
Is this notice funded by the Welsh European Funding Office (WEFO)?
Yes
Contract Type
Services
SECTION I: CONTRACTING AUTHORITY
Name of the organisation
Helfa Gelf
Contact Name
Sabine Cockrill
Address
PO Box 206, , ,
Town
Penmaenmawr
Postcode
LL30 9FP
EMail
sabine@helfagelf.co.uk
Web Address
http://www.helfagelf.co.uk
SECTION II: DETAILS OF THE CONTRACT
Service category
79822500 graphic design services
Is it a framework agreement?
No
Title of the contract
Graphic Design Contract For Helfa Gelf Cyfyngedig
Description of the contract

Helfa Gelf Cyf is seeking to appoint a graphic design company to provide services for Helfa Gelf /Art Trail-North Wales Open Studios Network for the duration of the project starting 2.4.2012 April 2012,with a view to completing by September 2013. This would include being responsible for all aspects of graphic design for the project .

The Requirements of the contract

Helfa Gelf CYF would like you to quote for design and print of the following :

DL leaflet for 2012 and 2013:

• 130gsm

• silk or gloss finish

• full colour

• 6pp accordion fold

• 30,000 quantity per year

• 1 delivery address

A6 booklet for 2012 and 2013:

• 150gsm cover

• 100gsm offset

• full colour

• 80pp

• 30,000 quantity per year

• 5 delivery addresses

Business card:

• 2pp

• Eng/welsh

• 300gsm

• Silk

• Full colour

• 500 quantity

• 1 delivery address

Compliment slips:

• 1/3 A4

• Singlesided

• Evolve white bond/business 90gsm

• 4 colour

• 3000 quantity

• 1 delivery address

Promotional postcards for 2012 and 2013

• A6

• 250gsm

• Full colour double sided

• 30,000 quantity per year

• 5 delivery addresses

Exhibition panels for 2012 and 2013

• A2

• Singlesided

• Mounted on foamboard

• 6 quantity

• I delivery address

• ( one design template with some of text/logos varying according to location and curation of exhibition)

Clustermaps for 12 clusters for 2012 and 2013

• A5

• Doublesided bi-lingual

• Full colour

• Silk or Gloss

• 250gsm

• 10,000 of each cluster =120,000 per year

• 12 delivery addresses

Adverts:

• Full page

• ½ page

• ¼ page

• 1/8 page

• 1/16 page

Feedback forms:

• A4

• Singlesided

• 90gsm

• 1000 quantity

• 5 delivery addresses

X-stand banner:

• Full Colour print

• Single-sided.

• Size: 600 x 1600

• Stock: Superior quality light-block material

• Qty 2

• 1 delivery address

.

QuickScreen pull-up banners:

• Portable(with carry case

• Colour: Full Colour print to one side

• Single-sided.

• Quantity 2

• Size: 600 x 2000

• Stock: Superior quality light-block material

• 1 delivery address

Signage for studios:

• Correx arrows in HG colours with logo

• 300 quantity or unit price

• 1 delivery address

Vinyl banners:

• 4ft x2ft:Single sided

• 120 quantity or unit price

• Eyelted

• 12 delivery addresses

Flags:

• 3” x2”

• Single sided design,

• mirror image on reverse,

• 300 quantity or unit price

• eyeleted

• 1 delivery address

Photography of studios as required for print:

• Daily rate

Place / site of work / delivery
North Wales

Classification of contract (CPV codes)
79822500 – Graphic design services.

Contract Length
Starting date:
02.04.2012
and/or Ending date
28.09.2013
SECTION III: AWARD CRITERIA
Contract will be awarded based on:

Most economically advantageous tender in terms of:1. • Strong design credentials and portfolio (10 marks)
2. • Knowledge of and previous experience designing publicity materials for Art or Cultural Events (10 marks)
3. • Knowledge and previous experience working on WG and Rural development plan funded projects (5 marks)
4. • Testimonials / references from previous clients (5 marks)
5. • Ability to respond promptly and to deliver to deadline (5 marks)
6. • Ability to liaise closely with HGC coordinator and attend meetings when necessary. (5 marks)
7. • Ability to speak Welsh (5 marks)
8.


SECTION IV: Administrative Information

Instructions to suppliers

Guidelines for Graphic Design Tender

1. Prices quoted for this project must be inclusive of all costs including expenses, travel expenses, admin costs etc.

2. The cost must include VAT.

3. When deciding on the appointment of the agency, the client shall take into account the experience of the consultant, the response to the brief, value for money and the quality of the submissions received. The client shall not be committed to accepting the lowest or any of the tenders received.

4. All information and designs commissioned under this project become the property of Helfa Gelf Cyfyngedig and may not be used without their express permission.

5. Only key staff nominated at tender stage may work on the graphic design and any other staff will require prior written agreement of the client. Failure to comply with this may render the appointment null and void.

6. The successful agency will be required to hold professional indemnity insurance to a minimum sum of £1million.

7. Helfa Gelf Cyf will own the copyright to all designs and photographs produced during the course of the contract.

All tenders must be submitted in duplicate by post in an envelope clearly marked Helfa Gelf Cyf Graphic design Tender and addressed to:

Sabine Cockrill

Helfa Gelf / Art Trail

PO Box 206

Penmaenmawr

LL30 9FP

Please also send the tender by e-mail to Sabine@helfagelf.co.uk

Reference Number
SC/28022012
Deadline Date
20.03.2012
Deadline date refers to
receipt of tenders
Does this contract relate to a Project / Programme funded by EU funds?
Yes
The North Wales Open Studios Network Project (NWOSN Project) is part funded through the Rural Development Plan for Wales 2007 – 2013, which is financed through the European Union and the Welsh Government