Graphic Design and Print Framework

United Kingdom-Aberystwyth: Graphic display panels

2013/S 224-390071

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Natural Resources Wales
Welsh Government Building, Rhodfa Padarn, Llanbadarn Fawr
For the attention of: Procurement Team
SY23 3UR Aberystwyth
UNITED KINGDOM
Telephone: +44 3000680334
E-mail: procurement.aberystwyth@cyfoethnaturiolcymru.gov.uk
Fax: +44 3000680301

Internet address(es):

General address of the contracting authority: http://naturalresourceswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0110

Further information can be obtained from: Natural Resources Wales
Welsh Government Building, Rhodfa Padarn, Llanbadarn Fawr
For the attention of: Procurement Team
SY23 3UR Aberystwyth
UNITED KINGDOM
Telephone: +44 3000680334
E-mail: procurement.aberystwyth@cyfoethnaturiolcymru.gov.uk
Fax: +44 3000680301
Internet address: http://naturalresourceswales.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Environment
Health
Housing and community amenities
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Graphic Design and Print Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Natural Resources Wales (NRW) intend to award a framework agreement for the supply of graphic design and print services in the areas of brand development, graphic panels, publications and event and display materials.
This work covers a range of items and has been split into 4 different lots:
Lot 1 – Brand Development
Support the continued development and visual presentation of the NRW brand and identity. We currently have preliminary brand guidelines that include logo and its details, formats and grid systems, typography and colour, and supergraphic. However, we need this to be developed further, within the parameters of the brand guidelines, which will be provided to suppliers.
Brand work will be done in conjunction with the Communications team and will be awarded on ranking.
Lot 2 – Graphic Panels
Outdoor information and interpretation materials. This includes interpretation panels, mapping and illustration, to be shared with any other lots when needed. We anticipate recreation, education and some community projects to require panels in the coming year, with a phased delivery over the four year term.
This work will be awarded on ranking.
Lot 3 – Publications
To include, but not limited to: leaflets, advertisements, newsletters, reports, brochures, etc. This includes any mapping and illustrations required for projects, to be shared with any other lots when needed. We will provide the content for these projects and require the supplier to provide on brand, bilingual publications.
This work will be awarded on ranking when up to a value of 20k GBP. Any projects over 20k GBP will be determined through a mini competition, with possible opportunities for more than one supplier working together on a project.
Lot 4 – Event and display materials
Stand design, staging and materials for events, as well as display materials such as pull-ups, banners, nomadic design and creation. We anticipate possible presence at national and local events such as the Royal Welsh Show and Eisteddfod (both to be confirmed) and would require displays, stand design and materials for these events. NRW staff would work with the suppliers to ensure the projects are delivered according to business objectives and plans and be reflective of our values and identity.
This work will be awarded on ranking.
Work can be subcontracted if suppliers cannot provide additional material requested (i.e. merchandise).
Where there is a need to produce work for the same project cutting across several lots, NRW will run a mini competition across all or any of the lots where we deem it necessary.
NRW reserves the right to own copyright and commissioned work has to be provided within timescales outlined in each project. We will retain copyright and Intellectual Property rights and this is non-negotiable.
NRW reserves the right to call a mini competition across all lots for any projects where we deem it necessary.
The total value of this framework agreement over the entire period including any extension options will be in the region of 1million-2million GBP subject to budget constraints, we envisage this figure to be spread evenly across all the lots but it may be that the final spend figure could be either significantly less, or significantly more than this figure, which has been estimated using previous spend data.
It is anticipated that the framework agreement will commence in April 2014 for an initial period of two years with the possibility of extension for up to two further years (2+1+1).
To express an interest and request a PQQ please contact the Procurement Team at:
Natural Resources Wales
Welsh Government Building
Rhodfa Padarn
Aberystwyth
Ceredigion SY23 3UR
Ebost:procurement.aberystwyth@cyfoethnaturiolcymru.gov.uk

Tel: +44 3000680334
The closing date and time for enquiries is 19.12.13 at 14:00hrs.
The closing date and time for returning your completed PQQ is 7.1.2014 at 14:00.

II.1.6)Common procurement vocabulary (CPV)

31682230, 42960000, 42962000, 79822500, 79415200, 79800000, 79821000, 79811000, 79823000, 79824000, 22120000, 22121000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

We will be awarding a framework agreement for the supply of graphic design and print services in the areas of brand development, graphic panels, publications and event and display materials.
Our intention is to award this framework agreement for a period of 2 years.
We intend to accept up to 4 suppliers on each of the 4 lots on this Framework Agreement, although we reserve the right to take a more appropriate number where necessary.
Print and production will be the responsibility of the successful graphic design companies.
This work may be commissioned by any member of staff working in Natural Resources Wales (NRW) and may be delivered to any NRW location.
There will be an option to extend the framework agreement by up to a further 2 years in total (2+1+1).
The decision on whether to use the break points or any or all of the extension options available will be at our discretion and we will base it on the following factors:
Performance and budget availability.
The total value of this framework agreement over the entire period including any extension options will be in the region of 1million-2million GBP subject to budget constraints, we envisage this figure to be spread evenly across all the lots but it may be that the final spend figure could be either significantly less, or significantly more than this figure, which has been estimated using previous spend data.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 year framework with possibility of extension for up to 2 further years (2+1+1).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2016

Information about lots

Lot No: 2 Lot title: Graphic Panels

1)Short description

Outdoor information and interpretation materials. This includes interpretation panels, mapping and illustration, to be shared with any other lots when needed. We anticipate recreation, education and some community projects to require panels in the coming year, with a phased delivery over the 4 year term.
This work will be awarded on ranking.

2)Common procurement vocabulary (CPV)

31682230, 79822500

3)Quantity or scope

See PQQ.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Event and display materials

1)Short description

Stand design, staging and materials for events, as well as display materials such as pull-ups, banners, nomadic design and creation. We anticipate possible presence at national and local events such as the Royal Welsh Show and Eisteddfod (both to be confirmed) and would require displays, stand design and materials for these events. NRW staff would work with the suppliers to ensure the projects are delivered according to business objectives and plans and be reflective of our values and identity.
This work will be awarded on ranking.

2)Common procurement vocabulary (CPV)

79822500

3)Quantity or scope

see PQQ

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 1 Lot title: Brand Development

1)Short description

Support the continued development and visual presentation of the NRW brand and identity. We currently have preliminary brand guidelines that include logo and its details, formats and grid systems, typography and colour, and supergraphic. However, we need this to be developed further, within the parameters of the brand guidelines, which will be provided to suppliers.
Brand work will be done in conjunction with the Communications team and will be awarded on ranking.

2)Common procurement vocabulary (CPV)

79822500

3)Quantity or scope

see PQQ

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Publications

1)Short description

To include, but not limited to: leaflets, advertisements, newsletters, reports, brochures, etc. This includes any mapping and illustrations required for projects, to be shared with any other lots when needed. We will provide the content for these projects and require the supplier to provide on brand, bilingual publications.
This work will be awarded on ranking when up to a value of 20k GBP. Any projects over 20k GBP will be determined through a mini competition, with possible opportunities for more than one supplier working together on a project.

2)Common procurement vocabulary (CPV)

79822500, 22120000

3)Quantity or scope

see PQQ

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: as per PQQ requirements

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
as per PQQ requirements

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 16

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FW0033 (T)

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2014 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.1.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

To express an interest and request a PQQ please contact the Procurement Team at:
Natural Resources Wales
Welsh Government Building
Rhodfa Padarn
Aberystwyth
Ceredigion SY23 3UR
Ebost:procurement.aberystwyth@cyfoethnaturiolcymru.gov.uk

Tel: +44 3000680334
The closing date and time for enquiries is 19.12.13 at 14:00hrs
The closing date and time for returning your completed PQQ is 7.1.2014 at 14:00.
# Please note due to the office being closed over the Christmas break we will be unable to distribute tender documents between 24.12.13 and 2.1.14.
(WA Ref:3925)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Head of Procurement, Natural Resources Wales
Ty Cambria, 29 Newport Road
CF24 0TP Cardiff
UNITED KINGDOM
E-mail: enquiries@naturalresourceswales.gov.uk
Telephone: +44 3000653000
Internet address: www.naturalresourceswales.gov.uk
Fax: +44 3000653001

Body responsible for mediation procedures

Chartered Institute of Arbitrators
12 Bloomsbury Square
WCA1A 2LP London
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.11.2013